Adept at time management and exceptional organization, I significantly enhanced executive productivity at Zuellig Pharma Pte Ltd. By orchestrating seamless travel, managing complex schedules, and negotiating cost savings, I fostered a positive and efficient work environment. My expertise in Microsoft Office and strong problem-solving skills supported organizational goals and confidentiality with a proactive approach.
Hi, I’m
Angie Lee
Executive Secretary
Singapore,Singapore
Summary
Overview
16
years of professional experience
Work History
Zuellig Pharma Pte Ltd
Executive Secretary to Chief Executive
10.2008 - Current
Job overview
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
- Enhanced executive productivity by efficiently managing schedules and appointments.
- Transcribed phone messages and relayed to appropriate personnel.
- Boosted morale within teams by fostering a positive work environment with open lines of communication.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Collaborated with various departments to develop cohesive strategies for achieving organizational goals.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Organized and updated schedules for executives.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Supported project completion through diligent tracking of milestones, deadlines, resources allocation making sure that all projects were executed successfully.
- Coordinated travel arrangements and bookings for executive staff.
- Enhanced overall office efficiency with proactive problem-solving skills applied to daily challenges or unexpected situations.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Filed paperwork and organized computer-based information.
- Coordinated events and worked on ad hoc projects.
- Updated and maintained confidential databases and records.
- Coordinated international travel arrangements, ensuring seamless logistics for executive trips.
- Liaised with IT department to resolve technical issues, minimizing downtime for executives.
- Negotiated with vendors for office supplies, achieving cost savings while maintaining quality.
- Maintained strict confidentiality of sensitive information, safeguarding company and client data.
- Managed complex executive calendars to ensure optimal scheduling and time management.
- Orchestrated successful conferences and associated travel for speakers and attendees.
Education
University of Tasmania
Bachelor of Commerce from International Business And HR
08-2001
University Overview
Skills
- Time management expertise
- Advanced multitasking
- File Management
- Exceptional organization
- Office Administration
- Event Coordination
- Honest and Dependable
- Microsoft Office
- Time Management
- Travel Arrangement Coordination
- Strong Problem Solver
- Executive Schedule Management
- Document Preparation
- Decision-Making
Accomplishments
Accomplishments
- Achieved extreme employee satisfaction by completing several office renovation/improvement projects with accuracy and efficiency.
- Effectively Supervised team of 4 staff members - Admin Assistant, Reception, Tea Lady and Cleaner, enhancing team cohesiveness and collaboration.
- Chairperson of Recreation Committee for 8 years, having successfully led the Committee in organising various employee engagement activities such as dinner & dance, bowling, movie night, blood donation drive, overseas trips and many more.
- Obtained Company Spot Award in recognition of demonstration of core value "Service Focused".
Languages
English
Bilingual or Proficient (C2)
Chinese (Mandarin)
Bilingual or Proficient (C2)
Timeline
Executive Secretary to Chief Executive
Zuellig Pharma Pte Ltd
10.2008 - Current
University of Tasmania
Bachelor of Commerce from International Business And HR
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