SHALIZA STUART

• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Facilitated training and onboarding for incoming office staff.
• Organise events involving Investors, Clients. Contacting Vendors
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.

Compliance

• Coordinated with Corporate Secretaries and our Lawyers in Mauritius, Cayman Islands and Singapore to incorporate new companies and completed the documentation and KYC required for each entity.
• Creation and consolidation of bank accounts
• Completion of KYC and legal agreements, documents for investment firms, banks and private firms the company has dealings with.

HR

• Assist with new employees onboarding
• Registration of Fingerprint Access , Key Card, etc
• Contacting MOM to check on regulations, etc

Ad Hoc

• Assisting with Visas for Directors' family, errands, bookings, etc
• Overlook Renovation work for office

• Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
• Maintained inventory of office supplies and placed orders.
• Developed filing system for historical documents, preserving important company records and improving access to information.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Accurately and efficiently responded to over daily shipment requests. Obtained documents, clearances, and approvals.

• Served as a liaison between departments to facilitate effective communication throughout the company.
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
• Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Organized and coordinated conferences and monthly meetings.