Mardiana Yusoff

• Company Overview: Industry Manufacturing / Production, Specialization Clerical/Administrative Support, Role Administrative Executive, Operations, HR, Purchasing, Position Level Junior Executive.

Operations, Administrative, and Purchasing

• Assisted in manufacturing activities, ensuring inventory accuracy and proper material segregation to optimize production flow.
• Prepared pre-assembled materials for production work orders, streamlining the production process.
• Generated and managed purchase orders for raw materials and components, ensuring that procurement aligned with production requirements.
• Closely monitored supplier delivery schedules, actively communicating with vendors to expedite deliveries when needed, ensuring component availability.
• Planned and monitored production schedules, maintaining optimal inventory levels of components and finished goods to meet customer demand.
• Fostered positive, cooperative relationships with suppliers through regular, proactive communication to maintain efficient supply chains.
• Received and reconciled deliveries against purchase orders, ensuring accuracy in inventory records.
• Completed documentation and transactions within the ControlHub system, maintaining a streamlined workflow.
• Maintained Material Item Masters, Bills of Materials, Routings, Production Revisions, and other inputs for manufactured items in Oracle ERP system.
• Coordinated scheduling of meetings and events related to the production team, ensuring effective communication and collaboration across departments.
• Managed inventory of necessary hand tools/items in the production department, ensuring availability and readiness for production tasks.
• Worked closely with the Production Manager and supervisor, handling day-to-day tasks and material data entries in the system for streamlined operations.
• Collaborated with stakeholders to develop actionable strategies that aligned with corporate goals and objectives.
• Managed cross-functional teams for successful project completion within budgetary constraints and deadlines.
• Identified trends and assessed opportunities to improve processes and execution.
• Led the annual stock take for the production line, overseeing the counting process, reconciling discrepancies, and ensuring inventory accuracy for year-end audits.

HRM Support (Factory):

• Check and process operative timesheets of workers
• Supporting and coordinating worker training courses
• Assist in HR functions using Times Software
• Head of Committee for the plant in organizing events and staff wellbeing activities
• Supporting HR in recruitment, onboarding, and exit clearance of staff
• Assisted in employee appraisals, promotions and terminations based on performance reviews.
• Enhanced customer satisfaction by streamlining communication channels and improving response times.
• Developed innovative solutions to complex problems, resulting in improved organizational performance.
• Reviewed employee concerns and new opportunities to drive business strategies.
• Interviewed, recruited and trained new onboarding candidates.

• Company Overview: Industry Healthcare / Medical, Specialization Clerical/Administrative Support, Role Administrative Executive, Position Level Junior Executive
• Quotations, Delivery Orders & Invoices using AutoCount System – Handling the creation and management of quotes, orders, and invoices through the AutoCount system, likely involving sales and financial documentation.
• Filing and Segregating of Documents (6 's') – Organizing physical or digital files, likely following the 6S methodology (Sort, Set in order, Shine, Standardize, Sustain, and Safety) for effective document management.
• Responding to Emails/Phone Calls – Handling customer, client, or vendor communications in a timely and professional manner.
• Preparing Quotation & Service Reports for Customers – Creating formal quotes and after-service reports for customer transactions.
• Receiving and Processing Purchase Orders – Managing the receipt of customer or internal orders and ensuring proper processing.
• Receiving and Checking Deliveries – Verifying that deliveries match purchase orders in terms of quantity and type of goods.

• Company Overview: Industry Construction / Building / Engineering, Specialization Clerical/Administrative Support, Role Administrative Executive, Position Level Junior Executive
• General administrative work, including data entry, filing, prepare cheque requisition
• Assist in preparing incoming and outgoing letters, mails and sorting out mailers, bills, etc
• Arrange and requisite pantry refreshments, stationary, office items
• Arrange and register courses for staff and workers
• Updating staff and workers records
• Manage employee payroll, attendance, training records, housing
• Prepare master list for Drawings, Documents, incoming & outgoing correspondences
• Assist project documentations (Submission of documents, drawings, letter and creating transmittal)
• Maintain proper organisation of filing system, storage of documents and information
• Keep electronic filing and archive system for easy issuance, storage, retrieval, and management of documents to internal and external parties
• Industry Construction / Building / Engineering, Specialization Clerical/Administrative Support, Role Administrative Executive, Position Level Junior Executive

• Company Overview: Industry Property / Real Estate, Specialization Secretarial/Executive & Personal Assistant, Role Secretary/Personal Assistant, Position Level Junior Executive
• Personal Assistant to Property Agent
• Co-ordination duties for superiors
• Customer service
• Scheduling
• Sorting out mails
• Attending to customer's needs through phone calls, walk-in and especially foreign customers
• Email Correspondent
• Setting up / organize schedules for dispatch / Courier services
• Assisting Finance department with Accountant duties such as, monthly statement of account, paperwork & billing
• Set up appointments for clients
• Secretarial duties such as: Invoices, Filing and segregating of documents, Photocopying and Faxing
• Industry Property / Real Estate, Specialization Secretarial/Executive & Personal Assistant, Role Secretary/Personal Assistant, Position Level Junior Executive