Irene Tan

To manage full spectrum of Human Resource Activities which include recruitment, on boarding, off boarding and in-service processes, performance management and employee data management

Key Responsibilities

• Partner with business units and line managers to provide advisory on all HR-related matters.
• Manage all activities in relation to recruitment and appointment/re-appointment of Research, Adjunct, Visiting and Contingent staff.
• Provide professional advice on the interpretation of HR policies and procedures, employment legislation and performance management
• Manage processes and initiatives in relation to Other Paid Work and Consultation work policy
• Contact point for employee relations issues, provide accurate assessment of situations and provide HR advice to business units.
• Prepare and work on budget plan forecast for staff

HR Administration

• Provide assistance and follow up on HR procedures and documentation whenever there are new updates/changes.
• Post job advertisements for Research/Contingent staff in various job portals
• Preparation of staff files and data for auditors (internal & external, including audits at OFN) and addresses auditors' queries during audit and verification of data
• Collate candidate's application/dossier
• Provide HR advice on salary package for identified candidates
• Ensure all relevant information and documents are updated and uploaded on CHRS Employee Central (EC)

• Help to keep a lookout for colleagues/staff members who may be feeling distressed, down or just need a chat
• Provide a listening ear and basic emotional support to fellow colleagues
• Direct colleagues/staff members to the appropriate services & resources
• Foster a culture of safety, sharing, openness and mutual help in the workplace to reduce the stigma of mental health issues
• Communicate health & wellness activities & tips to colleagues/ staff members
• Encourage & motivate colleagues/ staff members to participate in wellness initiatives

Key Responsibilities

• Recruitment of Research and Executive and Administrative staff
• Facilitate in the hiring of part-time undergraduate/ graduate student researchers
• Manage and ensure in the completion of all paperwork for employment requirements which include preparation of dossiers, perform funds check and pass application.
• Prepare and offer the contracts for new appointees, re-appointed/transferred Research and Visiting staff.
• Administer Onboarding, Offboarding and In-service processes.
• Manage Annual Performance Review process
• Manage Consultation Work Scheme and Non-executive Directorship and Executive Directorships application for research staff.

HR Administration

• Provide data and presentation charts on staff info for various submissions (Dashboard, Centre’s Annual reports, Staff data for requests from NUS, Centre Finance Budget Preparation)
• Preparation of staff files and data for auditors (internal & external, including audits at OFN) and addresses auditors' queries during audit and verification of data
• Provide secretariat support and handle the logistics for campus visits such as travel, accommodation, and meeting arrangements for potential faculty and research staff hires
• Provide secretariat support and arrange Principal Investigator's travel which includes flight reservation, overseas accommodation, visa application and conference registration
• Put up job advertisements in job portals and Centre’s website.
• Update new staff information in NUS Campus Directory.
• Prepare and update employee Personal records in CHRS system
• Provide information and support on HR related procedures.
• Coordinate orientation and attend to any enquiries from new staff.

2007-07 to 2016-12

Internship Program

• Manage Overseas Student Internship program
• Coordinate and liaise with Principal Investigators and Coordinators from overseas institutes on potential students for Internship program
• Ensure in the completion of all paperwork for which include Training Employment Pass application, preparation of invitation letter, offer letter and other required logistics.
• Prepare internship report.

2007-07 to 2010-01

Academic visitors

• Manage all day-to-day operations in respect of all the required logistics required by academic visitors’ visits such as accommodation, visa requirements and related guides

2008-Jan to 2021-05

Fire Safety Team

• Part of the Fire Safety Team as the main Fire Warden

2007-07 to 2021-05

Staff Welfare Team

• Part of the Centre’s Staff Welfare Team, plans & organise events
• Attends to employees' grievances and complaints; provides guidance if necessary

Role: Responsible for the efficient control, command and administration of the Quality Assurance Centre (QAC), to ensure and maintain high level of professionalism and discipline

• Conduct of surveillance checks on work centres to detect and highlight/ recommend any deficiencies
• To conduct random checks on work practices to ensure quality and compliance with SOP and servicing procedures
• Investigation of aircraft or equipment accidents and assist the preparation of technical reports as required
• Monitor, control and coordinate all the activities within QAC
• Assist on all logistics, engineering and administrative matters as required from time to time
• Prompt submission of monthly report
• Responsible for disseminating applicable administrative, technical and safety information
• Review of orders in the Unit for currency and adequacy, also assist in the consolidation of the 6-1monthly Technical instructions
• Manage and plan for Unit staff training requirements.