Shruthi HV

Versatile and accomplished procurement expert with extensive experience in procurement, corporate secretarial services, administrative functions, and electronic invoicing. Known for exceptional organizational and negotiation skills, with a proven ability to manage cross-functional teams, drive vendor compliance, and streamline operational processes. Skilled in navigating complex systems like SAP and Oracle R12, ensuring efficient workflows and compliance with industry standards.

• Global Accounts Receivable Award, Recognized for exceptional turnaround time at Oracle (2014).
• YAR Award, Commended for outstanding contribution to Oracle's accounts receivable processes (2014).

• Prequalification Coordinator, Modec Production Systems Singapore Pte. Ltd., 04/01/24, Present, Spearheaded the subcontractor pre-qualification process by assessing incoming requests, validating compliance with company policies, and coordinating with approvers to complete evaluations efficiently., Maintained a robust subcontractor database on SharePoint and SAP, recording critical data such as company details, vetting tiers, and expiration dates for seamless tracking., Developed streamlined workflows for the subcontractor prequalification process, reducing lead time and improving data accuracy., Participated in monthly vendor master meetings to align SAP records with the subcontractor prequalification system, ensuring consistency and reliability of information., Generated comprehensive monthly reports on subcontractor statuses and compliance levels, enabling informed decision-making for senior management., Conducted meetings with subcontractors to clarify qualification requirements and resolve compliance-related queries.
• Procurement Executive, Seatrium New Energy Limited (formerly Keppel FELS Limited), 10/01/22, 10/31/23, Managed procurement for project-specific and yard-related requirements, including materials, services for repairs/upgrades, transportation, storage, and shipping logistics., Conducted due diligence, vendor evaluations, and compliance checks, ensuring all vendors met the organization's procurement standards., Led vendor negotiations, facilitated in-house tenders, and prepared detailed bid comparisons to secure favorable terms., Monitored vendor invoices and contracts for discrepancies, implementing cost-saving measures and ensuring invoice accuracy., Worked closely with internal teams and vendors to ensure timely delivery of goods and services, minimizing project delays., Created and maintained purchase orders in SAP and leveraged the Shipser app for vendor quotations., Identified bottlenecks in procurement workflows and implemented solutions to enhance process efficiency.
• Procurement Executive, Singapore Telecommunications Ltd., 06/01/21, 09/30/22, Managed procurement activities through SAP (APEX), ensuring timely issuance of purchase orders, service orders, and good receipt slips., Maintained close communication with vendors regarding quotations, service terminations, and contract adjustments., Collaborated with sales operations, project managers, and account teams to synchronize procurement workflows with project timelines., Prepared monthly statistics and order profiling for procurement performance reviews., Ensured compliance with procurement policies and streamlined billing processes for services and assets.
• Corporate Secretarial Executive, Beaufort Tax Consultants Pte. Ltd., 04/01/17, 08/31/18, Managed corporate filings, including annual returns, company name changes, share transfers, and director appointments/resignations, ensuring compliance with ACRA regulations., Acted as a point of contact for international clients, providing expert guidance on business incorporation and corporate secretarial services in Singapore., Maintained accurate records of all transactions, utilizing government portals and in-house systems for streamlined operations., Prepared invoices for services rendered, ensuring prompt and accurate client billing.
• Corporate Secretarial Executive, Mohan Management Consultants Pte. Ltd., 01/01/15, 10/31/16, Managed corporate filings, including annual returns, company name changes, share transfers, and director appointments/resignations, ensuring compliance with ACRA regulations., Acted as a point of contact for international clients, providing expert guidance on business incorporation and corporate secretarial services in Singapore., Maintained accurate records of all transactions, utilizing government portals and in-house systems for streamlined operations., Prepared invoices for services rendered, ensuring prompt and accurate client billing.
• Accounts Receivables Analyst, Oracle Pvt. Ltd., India, 06/01/12, 08/31/14, Handled end-to-end electronic invoicing for the EMEA region, including invoice generation, age analysis, and data management., Developed and maintained standardized operating procedures for onboarding new clients, enhancing operational consistency., Worked closely with sales, collections, and higher management to address client-specific invoicing requirements and achieve timely closures., Awarded for exceptional turnaround times and commendable contributions to the accounts receivable process.

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