Mariah Bte Bachok
Singapore
Summary
A flexible individual with advanced knowledge. Interpersonal and multitasking skills. A resourceful individual with experience in a Human Resource & Administration. Exceptional ability to support office administration duties and Human Resource new joiner processing orientation/office safety induction. Administrative and customer service experience plus proficiency in Microsoft Office. Experience to efficiently manage office procedures and inventory.
Overview
2025
2025
years of professional experience
Work History
HSE Safety Quality
MSI Shipping Pte Ltd
- Maintaining record of internal & external Audits
- Compiling Incident /Accident and Near Miss report from vessels
- Updating record of ships visit-Dates of IA and Safety audit
- To compile reports and data for each vessel on monthly basis
- Declaration of DPA and CSO
- Printing of Safety Audit Reports
- Compiling ISM/ISPS certificates of all vessels
- Preparing of document of compliance and CSR for all vessels as per Fleet distribution and ISO Documentation
- Updating of PSC data, Incident /Accident and Near Miss data
IMC Shipping Co Pte Ltd
- Maintain receptionist duties, attending to queries from clients regarding the Company’s nature of business
- Handled couriers and mails, liaising with all divisions and departments for incoming/outgoing shipment
- Updating and generates call accounting monthly reports, internal telephone listing, postages monthly/daily reports
- Assist Administration Executive, HR functions and office equipment maintenance, stationery, office supplies
- Verifying on Company’s telephone and Power Supply bills office and company apartments for Finance Division to finalize payments and verified on the invoices of the purchased goods and preparing Performa Invoices for outgoing shipment (Overseas)
- Prepare Purchase Order for office supplies
- Assist visa application, coordinate with the travel and hotel agents in making reservations for Staff’s business trips
- Update Admin databases, such as Visitors’ expenses charged to Company, Hotel & Travel Requisition Databases
- Forwarded monthly compiled expenses data for review
HR Manager
S A Group Pte Ltd
02.2018 - Current
- Liaise with advertising/ recruitment agency on advertisement of recruitment
- Candidate selection and interview schedule arrangement
- Liaise with relevant authority/ shipyard on Working pass (Work Permit, S Pass, Employment Pass & Dependant Pass) application, renewal & cancellation
- Arrange pre-Employment medical check-ups
- Conduct orientation briefing
- Prepare operation department employees’ appointments, confirmations, increments, promotions, transfers, and other HR-related letters as and when required
- Assist in developing, revising, and analysis on HR policies, handbook
- Performance appraisal, procedures, and system periodically
- Handle all clearance for resignation and termination of operation department employees and staff checklist on items return, IR21 - tax clearance (for permit holder), PR - IRAS undertaking letter
- Handle HR correspondence such as surveys from government authorities
- Liaison with other departments to assist in personnel arrangements
- Data entry, calculation, and verification of overtime claims
- Prepare monthly payroll and pay slip
- Handle queries from staff for payroll issues and ensure all the deduction made is recorded as a valid reason
- Prepare NS man, Child leaves, and Foreigner’s Home leave claims draft for the secretary to claim
- Records Administration: as stated with ISO policies New staff enrolment & training records
- Liaise with an insurance broker on insurance matters (i.e
- Workmen’s Compensation & Public Liability, Surgical & Hospitalizations, accident policies, and claims)
- Liaise with the shipyard on reporting issues if an accident incurred in the shipyard
- Liaise with the Ministry of Manpower on submitting accident reports online if applicable
- Review and revise current payroll benefits that are met with relevant authority rules & regulations, Employment Act, etc
- Enroll staff for Training, course, workshop, and seminars
- Working with the respective departments on training needs for their staff
- Apply for an SDF grant or other relevant government subsidies
- Organize interactive company events and activities
- Review and revise current welfare
- Suggest and advise additional welfare where applicable
- Check on grants/ subsidies that are relevant for our workers and benefit to the company
- Liaise with shipyard personnel on any updates of in-house rules & regulation
- Required work pass application for shipyard work i.e
- Work badges & entry passes
- Maintenance of shipyard ISRP system on workers' details, daily worker’s work allocation, enrolment on shipyard compulsory course on a timely basis
- Handle extensive staff travel arrangements i.e
- Visa application, flight/ boat ticketing, accommodation, and travel itinerary
- Provide full administrative assistance to Executive Director
HR Administration Officer
SPO Pte Ltd
09.2008 - 10.2018
- Provide general administration services to staffs, monitor and operations and supports front office and standard quality customer service provided to both internal and external customers
- Maintain office first aid box, fire extinguishers and updating of fire warden and first aider list
- Liaise with building management, contractors and external vendors for general office facilities & maintenance, office equipment and requisition of name card, pantry & stationery supplies
- Assist with SingTel on mobile matters and mobile user list in SingTel portal
- Arrange corporate accommodation and flights bookings, and visa application, SIN & Overseas corporate travel arrangement support for managers/staff on business travel
- Coordinate with vessels and out port offices on Maritime Port Authority Notices and expiry/renew certificates for all vessels
- Perform all DHL / forwarder import export logistics shipment to vessels, SIN and out ports in overseas
- Plan and arrange office carpet shampooing service, office fumigation service or other services as required
- Update of contact list, evacuation route plan and seating plan and to maintain up-to-date record
- Prepare office safety induction manuals, building access card, Company ID card, register face recognition system and liaise with IT on access of photocopiers for new joiners
- Circulate all company business communication list and to disseminate and updated information effectively
Front desk HR Officer
Rotary Engineering Pte Ltd
01.2006 - 01.2008
- Maintain receptionist duties
- Greet visitors in a courteous and professional manner; responsible for visitors’ registration, tracking of visitor’s badges, and ensure visitors are escorted to their destination by our employees
- Travel coordination: arrange business travel for all employees (Visa, air ticket, hotel, transportation, etc.), arrange all logistics for visitors (hotel, meetings, transportation, etc.); work effectively with outside hotels, travel agency, and contract management
- First point of contact for facility related requests from employees, as well as, service providers
- Maintenance and cleaning: monitor the cleanliness and professional appearance of reception, work stations, meeting rooms, and public areas; Manage office deco and assets; Deliver daily office facilities site check and fix any problems regarding lights, copier, air conditioning, etc
- Manage employee business cards, staff contact list, newspaper and magazine management, and arrange flowers and company gifts
- Dispatch the incoming and outgoing mails and packages
- Assist local management in all necessary paperwork following local rules and regulations
- Provide assistant support to Department Manager, including travel arrangement, meeting coordination; data/information collection, reports etc
- Assisting the management team in miscellaneous projects
- Assist with new hire orientation & paperwork verification
- Assist with move management: Review move requests and process
- Assist with HR team monthly meeting and provide meeting minutes
- Provide administrative support to managing director and directors including preparing expenses reports, filing, etc.; Provide additional business and employee activity support
Education
Occupational First Aid Course -
03.2025
Advance Certificate In WSH Workplace Safety & Health - Construction
01.2020
Advance Diploma In Service Management Leadership -
01.2020
Diploma In Service Excellence Leadership -
01.2020
Apply Emotional Competence to Manage Self & Others in Business Context -
01.2019
Executive Development & Growth For Excellence – Edge -
01.2019
Professional Diploma in Leadership & People Management -
01.2019
Effective Safety Leadership (ESLT) Adding Human Element @ Keppel Tuas -
01.2019
Skills
- Leadership
- Teamwork
- Responsibility
- Communication
- Decision Making
- Commitment
- Career Motivation
- Problem Solving
Educationandskills
Advance Certificate In WSH Workplace Safety & Health (Construction), 2020, Advance Diploma In Service Management Leadership, 2020, Diploma In Service Excellence Leadership, 2020, Apply Emotional Competence to Manage Self & Others in Business Context, 2019, Executive Development & Growth For Excellence – Edge, 2019, Professional Diploma in Leadership & People Management, 2019, Effective Safety Leadership (ESLT) Adding Human Element @ Keppel Tuas, 2019, Occupational First Aid Course, 03/13/23, 2 years from date of course, MS Word, Excel, PowerPoint, Access, Microsoft Outlook, Fluent in English and Malay, Basic Mandarin
Careeraccomplishments
- Kept records of invoices and support documents.
- Extensive international/national travel arrangements including air, hotel and ground, prepare detailed agendas for all business travel.
- Process comprehensive expense reports via Concur and approve expenses on behalf of Executive Director.
- Point-person to office personnel with office questions, concern issues that may arise on a daily basis.
- Prepare Safety Inductions presentations for new joiner, create Excel spreadsheet reports, gather and distribute confidential reports.
Timeline
HR Manager
S A Group Pte Ltd
02.2018 - Current
HR Administration Officer
SPO Pte Ltd
09.2008 - 10.2018
Front desk HR Officer
Rotary Engineering Pte Ltd
01.2006 - 01.2008
Advance Certificate In WSH Workplace Safety & Health - Construction
Diploma In Service Excellence Leadership -
Apply Emotional Competence to Manage Self & Others in Business Context -
Executive Development & Growth For Excellence – Edge -
Professional Diploma in Leadership & People Management -
Effective Safety Leadership (ESLT) Adding Human Element @ Keppel Tuas -
HSE Safety Quality
MSI Shipping Pte Ltd
IMC Shipping Co Pte Ltd
Occupational First Aid Course -
Advance Diploma In Service Management Leadership -
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