HO THI LOAN
EXECUTIVE ASSISTANT/ PERSONAL ASSISTANT
Singapore
Summary
Experienced Executive Assistant with a proven track record in professional environments. Demonstrates adeptness in handling tasks quickly and efficiently, showcasing strong organizational skills and excellent time management abilities. Ensuring the timely completion of all assigned tasks is a top priority. Exceptional communication skills and a proactive attitude make a reliable partner to support the Director in key decisions and tasks. Eager to join the team to further develop my career and contribute to the overall success of the company.
Overview
5
5
years of professional experience
5
5
years of post-secondary education
Work History
Management Executive
Motor Image Enterprises Pte Ltd
11.2023 - Current
- Reviewed and ensured the accuracy of purchase orders and invoices for VN, HK, and CB markets.
- Collected and analyzed inventory and sales data to prepare the daily report for the Head of Department .
- Addressed any issues or queries raised by the local office.
- Coordinated with the local team to follow up on financial, payment, outstanding bookings, flagged car reports, etc.
- Managed the Auto Daily reports, resolved any outstanding issues, and reported back to the Manager.
- Attended HOD and Dealer meetings, prepared meeting notes for HOD.
- Key Achievements: Streamlined the Sales SOP process, reducing order processing time by 20% and minimizing report errors by 30%. Prepared and presented cost reports for 2022-2024, contributing to better budget management and cost optimization for the company. Ensured smooth system operations and supported users, addressing issues and system improvements effectively.
Executive Assistant to CEO
MOCHA GROUP
02.2022 - 07.2022
- Coordinated strategic planning meetings with department heads, streamlining work processes and improving interdepartmental collaboration, resulting in a 15% reduction in project delays
- Prepared and delivered daily activity reports for the CEO, ensuring timely updates on key projects and facilitating meetings during the CEO's absence, contributing to seamless operations
- Gained comprehensive knowledge of departmental operational processes, ensuring efficient communication across the organization and supporting recruitment and training efforts for executive leadership
Executive Assistant to Director
CUBES & CIRCLES INTERIOR JOINT STOCK COMPANY
11.2019 - 01.2022
- Managed the Director's calendar, optimizing scheduling for meetings, events, and appointments, ensuring efficient use of time across multiple high-priority projects
- Prepared comprehensive reports and presentations, synthesizing data to support strategic decision-making for key initiatives, contributing to the successful execution of large-scale projects
- Coordinated with multiple departments to monitor progress towards organizational goals, ensuring alignment with targets and deadlines, which improved project delivery timelines by 10%
- Supervised recruitment, staff training programs, and performance evaluations, fostering an effective team dynamic that contributed to a 15% increase in project efficiency
- Organized and facilitated interdepartmental meetings and project goal alignment sessions, enhancing team cohesion and ensuring a collaborative approach towards project success
- Monitored project timelines, identified challenges, and implemented corrective measures to keep projects on track
- Prepared budgets, tracked expenses, and analyzed costs, contributing to a 12% reduction in project costs through efficient financial management
Education
High School Diploma -
Amity Global Institute
Singapore 05.2023 - 09.2023
Bachelor of Arts -
Ho Chi Minh City University of Social Sciences And Humanities
Vietnam 05.2015 - 12.2019
Skills
Time Management and Organizational Skills
Accomplishments
- Streamlined the Sales SOP process, reducing order processing time by 20% and minimizing report errors by 30%.
- Prepared and presented cost reports for 2022-2024, contributing to better budget management and cost optimization for the company.
- Ensured smooth system operations and supported users, addressing issues and system improvements effectively.
- Led the development and implementation of salary and bonus policy systems, aligning employee incentives with organizational objectives, resulting in a 15% increase in employee engagement and retention.
- Designed and promoted initiatives to foster a positive corporate culture, improving employee satisfaction by 20%, as measured through quarterly employee surveys.
- Conducted operational activity assessments for the CEO, identifying key challenges and implementing action plans that improved operational efficiency by 10%.
Timeline
Management Executive
Motor Image Enterprises Pte Ltd
11.2023 - Current
High School Diploma -
Amity Global Institute
05.2023 - 09.2023
Executive Assistant to CEO
MOCHA GROUP
02.2022 - 07.2022
Executive Assistant to Director
CUBES & CIRCLES INTERIOR JOINT STOCK COMPANY
11.2019 - 01.2022
Bachelor of Arts -
Ho Chi Minh City University of Social Sciences And Humanities
05.2015 - 12.2019
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