Jun Mohtar
Summary
Articulate and skilled in interpersonal communication, possessing exceptional people skills and a proven ability to schedule and prioritize appointments, manage ad-hoc projects, and arrange travel for senior management. With over 15 years of administrative experience, a meticulous and task-driven Executive Assistant excelling in overseeing office operations for C-suite executives. Expertise lies in facilitating seamless internal and external communications, supporting day-to-day administrative functions, and optimizing operational efficiency. Successfully aligning business objectives with comprehensive administrative knowledge to achieve maximum impact and time conservation as a Personal Assistant. Above all, primary focus is on providing invaluable support to senior management, enabling them to dedicate their time to higher-level strategic tasks and responsibilities.
Overview
2025
2025
years of professional experience
7
7
years of post-secondary education
Work History
Assistant Manager / Personal Assistant to CEO
Technology Centre for Offshore and Marine
1 2019 - Current
- Boosted employee morale by recognizing outstanding performance and celebrating team accomplishments.
- Facilitated team-building activities, enhancing team cohesion and morale.
- Developed strong working relationships with staff, fostering a positive work environment.
- Coordinated with vendors to ensure timely delivery of products and resolve any supply chain issues.
- Facilitated clear communication between employees and upper management through regular meetings and updates.
- STAR)
- Provide a full range of Secretarial and administrative support to Chief Executive Officer & Key Executive Management team
- Serve as the primary liaison between CEO and internal/external stakeholders
- Manage confidential matters on behalf of the CEO office
- Organize travel arrangements, including flights, hotels, visas, and itineraries for CEO and Senior Management team
- Provide administrative assistance to the CEO including scheduling meetings and managing calendars and events
- Main lead for company workplan, seminar, retreat, and staff event
- Main lead for Corporate Social Responsibility (CSR)
- People Happiness Officer – a role undertakes to ensure Staff are in good mental health and well-being
- Assisted International collaborators based in TCOMS office
- Managing International & high-level visit planning e.g., Ministers, ambassadors, and country representatives
- Planning of Board meetings & Project Steering Committee meetings
- Managing company social media
- Part of the main team for company rebranding exercise
- Main lead planner for company launch event in July 2022
Executive / Personal Assistant
Info-Communications Media Development Authority
01.2015 - 12.2018
- Company Overview: Personal Data Protection Commission (PDPC)
- Provide a full range of Secretarial and administrative support to Assistant Chief Executive (ACE) IMDA & Deputy Commissioner, Personal Data Protection Commission
- Manage business / social calendar, travel schedules and conference participation
- Make travel arrangements for the team which include blocking of calendars per calendar year
- Booking of flights, hotel reservation, visa application and claims process
- Received guests/overseas visitors, handle daily correspondence (mails, emails, faxes) and answering calls for ACE office
- Coordinate departmental calendar including department meetings and events
- Main lead organizer for Division Work plan and Retreat
- Appointed main lead Division representative for Corporate Social Responsibility (CSR)
- Personal Data Protection Commission (PDPC)
Assistant Executive / PA
Media Development Authority
03.2002 - 12.2014
- Provide full secretarial and administrative support to Director/COO, MDA
- Manages COO day-to-day calendar; schedule meetings and manage appointments
- Coordinate and act as the point of contact for local and overseas meetings and conferences arrangement
- Make travel arrangements for the department which include booking of flights, hotel reservation, visa application and claims
- Received guests/overseas visitors, handle daily correspondence (mails, emails, faxes) and answering of phone calls
- Coordinate departmental calendar including department meetings and events
- Organized the monthly team bonding activity for the division
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
- Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
- Aided executive in personal tasks such as scheduling appointments or running errands when needed.
- Maintained appropriate filing of personal and professional documentation.
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
- Improved time management of the executive through effective prioritization and organization of tasks.
- Displayed absolute discretion at handling confidential information.
- Coordinated events and functions with attention to detail ensuring successful execution.
- Facilitated smooth office operations by managing supplies inventory and overseeing maintenance requests.
- Supported executive in achieving goals by proactively anticipating needs and addressing concerns promptly.
- Provided research assistance on various projects, leading to informed decisions based on accurate information.
- Increased efficiency with organization of travel itineraries, ensuring seamless business trips.
Secretariat
Media Development Authority
01.2002 - 12.2014
- Company Overview: Singapore Film Commission (SFC)
- Provide full secretarial and administrative support to the Singapore Film Commission
- Coordinate and act as point of contact for general enquiries received on SFC schemes of grants
- Assisting in the scheduling and preparation of the SFC board meeting
- Liaising with Singapore and International Filmmakers and Film Festival Organizers to promote Singapore Films overseas
- Processing of SFC Funding grant from application to disbursement of fund to recipients
- Organizing film networking parties, forums and film festivals
- Singapore Film Commission (SFC)
Office Manager
Trilogy Communications Pte Ltd
10.2000 - 12.2001
- Secretarial / Admin support for directors
- Human Resource & Account
- Liaised directly with clients and suppliers in Singapore, Malaysia, Jakarta & Bali
- Scheduling of projects and preparing monthly report
- Event manager for product launches & event management
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Improved team morale and cohesion with regular team-building activities and open communication channels.
- Developed and enforced office policies that aligned with company values and regulatory requirements, maintaining compliance.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Conducted regular reviews of office procedures, identifying and implementing improvements for operational excellence.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Developed detailed plans based on broad guidance and direction.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
Shipping Secretary
Li & Fung (S) Pte Ltd
06.1994 - 10.1999
- Secretarial/Admin support for Shipping Manager
- Liaised with Shipping & Forwarding company nominated by buyers
- Received monthly shipment plans for airfreight and sea freight
- Upkeep and ensure smooth delivery of retail orders from buyers
- Work with International Buyer houses such as Warner Bros, Blair, Bradless & Bachrach, American Eagle & Dockers
Flight Crew
Singapore Airlines
10.1991 - 12.1993
- Contributed to on-time departures through diligent preparation and efficient boarding processes.
- Completed required training programs successfully, staying up-to-date on industry regulations and best practices.
- Executed comprehensive safety briefings prior to departure for both passengers and fellow crew members alike.
- Maintained accurate flight records, enabling effective communication with ground crew and other relevant parties.
- Handled sensitive situations calmly under pressure, maintaining professionalism during challenging circumstances.
- Participated in ongoing professional development opportunities to continuously enhance skills as a Flight Crew Member.
Education
Diploma in Private Secretarial -
BMC Academy
SINGAPORE 04.2001 - 01.2008
GCE ‘O’ Level - passes including English and Mathematics
Skills
Oral & Written communication
Microsoft access
Google Calendar
Time Management
Organizational Skills
Interpersonal Skills
International Relation
Event Management
Project Management
MS Suite [ Excel, Outlook, PowerPoint]
SAP Software
Socialhobbies
Community & Volunteer work with a Welfare Organisation (Bi-monthly) e.g., Food from the Heart, Swimming & Yoga + Meditation (Weekly)
Drivinglicense
Class 3
Timeline
Executive / Personal Assistant
Info-Communications Media Development Authority
01.2015 - 12.2018
Assistant Executive / PA
Media Development Authority
03.2002 - 12.2014
Secretariat
Media Development Authority
01.2002 - 12.2014
Diploma in Private Secretarial -
BMC Academy
04.2001 - 01.2008
Office Manager
Trilogy Communications Pte Ltd
10.2000 - 12.2001
Shipping Secretary
Li & Fung (S) Pte Ltd
06.1994 - 10.1999
Flight Crew
Singapore Airlines
10.1991 - 12.1993
GCE ‘O’ Level - passes including English and Mathematics
Assistant Manager / Personal Assistant to CEO
Technology Centre for Offshore and Marine
1 2019 - Current
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