Zhang Rui Cheah

1. Assist SOQAD S/I in upkeep of Marine Team related vessel Certificates in H/Drive and SHIPNET
2. Prepare required Stationeries for the vessel upon Superintendents given the requisitions.
3. Travel Related
a. Apply for Japan On-board list for superintendents who sail in Japan water and send approved On-board list to vessel.
b. Preparing SI’s travel application, audit papers , updating travel record and (Form2)Handling the notification to P&I for the Marine SIs embarking & disembarking of non-ship personnel as per established procedures.
c. Arrange for Visa Applications
4. Process Invoices Update in T:/Drive
5. Application Forms
a. Class NK audit online application (Intermediate, Renewal Audit)
b. WSMC, WCMRC
c. Any other Vessel related.
6. Phone Test-Conduct iridium test and update SASS test & SAT C test, send reminder to Superintendents and vessel.
7. Excel NOAD and QA Letter Updates-Update NOAD & Cover Letters from ShipNet to Excel
8. Master's Review and Monthly Minutes for Vessels: SQR001, HSEQ, Drill, OJT, BBS Report (ShipNet)
9. Acknowledgment/Responsibilities record from ShipNet

- Work closely with procurement team and keep track of all PO

- Once shipment arrives, ensure that items matches PO

- Assist in checking for defects, shortfalls or other issues

- Communicate with supplier on delayed shipment. Shortfall and defects

- Maintain positive and professional relationship with all suppliers

- Prepare delivery paperwork for Engineer before customer appointment

- Work closely with accounts team to ensure prompt payment with suppliers

- Data entry of all shipment and delivery records into system

- other adhoc duties

- Processed system AP invoices

- Generated Payment Proposal

- Developed AP payment

- Processed Staff Claims

- Produced Sales Tax Report

- Assist Administration - Account Payable (AP)

- Invoice Matching with purchase orders and delivery orders, filing and other ad hoc work.

- Consolidated Quotations/Offer from different vendors either locally or all over Bangladesh depending on the vessel's requirement and place of delivery

- Scrutiny of the quotes, price negotiations and preparation of comparative statements

- Coordinating with suppliers by raising approved purchase orders and follow up for timely delivery of spares, stores, provision and bonded etc.

- Ensured payments are made on time

- Monitored weekly purchasing reports to ensure no duplicates are formed

- Generated operating budget expenses to prevent overspending and discuss pricing and cost-saving with the management

- Fulfilled Master's/Owner's requisition requirement

- Maintained strong working relationships with suppliers and vendors to obtain favourable contract terms.

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- Sourcing for new seafarer and arranging for interview of senior officers with the respective department heads

- Contacting ex-seafarer for redeployment

- Maintaining up-to-date seafarer's personnel file and monitoring seafarer's certificates and documents expiry

- Updating crew planning/rotation list and crew list

- Ensure that the crew change is carried out promptly and in an effective and cost effective manner

- Ensuring crew appraisal assessment is being conducted, signed and filed

- Liaise with crew agents and port agents for crew joining/repatriation