M Faris Ridzuan

Achievement

• 100% tenders were with an average of 1 month earlier thus provided ample of time for transition, kick off and seamless coordination of logistic requirement.
• 45% cost reduction obtained compares to cost estimation through effective and structured negotiation approach.
• Dispute settlement resolution obtained with strategic partner and contractor within 2 months from the date been assigned.
• Establishment of RACI to increase the work productivity of inter-department work transaction and its cohesiveness.
• Developed General Terms and Conditions Guide Book that provide reference to staff in understanding the T&C in laymen terms.
• Lead the innovation team and designed the Automation of Tender Timeline tools resulting in reduction of more than 2,000 of procurement manhours.
• Lead the innovation team and designed Quick Links application to become the one stop center of procurement tools and guideline.

Roles and Responsibilities

• Plan and execute Category Management and Strategic Sourcing activities from developing category insight, category heat map, industrial studies, category plan, bidders capabilities, contracting strategy, pre tendering including pre-screening and pre-qualification , tendering execution up to establishment of contracts, contract management and KPi monitoring, contractor performance until contract closure to ensure maximum value delivery to Company and compliance to all tender management governance, policies & guidelines where applicable.
• Manage and monitor vendor work performance & compliance to Contractual Terms & Conditions and lead the execution of audit activities by identifying vendors, developing audit questionnaire, executing the audit exercise with contract owner, compilation of the report and highlight any issues to ensure compliance to contractual terms and conditions and Company policies and procedures.

Achievements

• Revision to Company Group Limit of Authorities approved by Board followed through by approval of 7 additional subsidiaries Board to enhance the efficiency of decision making for a newly set up division and department.
• Standardization of Contractor Performance Review process across multiple company project (offshore, onshore, new energy, plant change).
• Developed Procurement System Guide Book to increase the procurement pace in transitioning from manual to digital procurement.
• Established Procurement System Profile Matrix to strengthen the system governance and compliance especially when requesting and granting access to procurement system.
• Lead the 1st compliance review for multiple project through digital platform and all findings were closed within 6 months of closing report.

Roles and Responsibilities

• Plan and perform execution of strategy/initiatives for Project Onshore/Offshore through collaboration with Project Management Team for the development of best suitable Overall Contracting Strategy, Contractor Improvement Programme, consolidation and assessment of project data and best practices to support OTOBOS (On Time, On Budget and On Scheduled) aspirations.
• Lead and execute the implementation plan of Supply Chain Management (SCM) support for specific project(s) through direct and full involvement in securing project materials/ services and managing cost containment to ensure successful project delivery in an effective and efficient manner from the initiation until completion.
• Plan and manage the governance function of the SAP, trading system and ICT initiatives which encompasses policies, standards and best practices through close monitoring, collaboration and enforcement of it implementation, in line with Company ICT strategy, policies and guidelines to meet dynamic business requirements across the value chain to achieve integration and automation.
• Plan, coordinate and monitor annual compliance assurance review through Risk Control Assessment Matrix (RCAM) indicating assigned scope of work, functions or activities, the extent of work to be performed and compliance review schedule.
• Manage and monitor vendor work performance & compliance to Contractual Terms & Conditions and lead the execution of audit activities by identifying vendors, developing audit questionnaire, executing the audit exercise with contract owner, compilation of the report and highlight any issues to ensure compliance to contractual terms and conditions and Company policies and procedures.

Achievement

• Standardized the Financial and Balance Sheet reporting from 16 company subsidiaries to holding company.
• Established penalty reporting for 16 subsidiaries to track, monitor and prevent recurring of penalty charges from contractor and government.
• Lead the compliance review of 2nd level of assurance on procurement transaction.
• Finalization of Procurement Logistic Work Process and Procedures for implementation across the company group.

Roles and Responsibilities

• Plan and manage the implementation of Financial Control Framework (FCF) across Company Group to improve the effectiveness in managing risk and mitigating weaknesses in internal controls across finance business processes through communication and sharing of best practices across subsidiaries in line with Company Financial Governance requirements to uphold data integrity and accuracy in compliance to regulatory and legislative requirements.

Achievement

• 100% contract awarded in timely manner to meet business needs.
• Development of Exclusion to Tendering process to expedite the procurement process for items.
• Lead the ZeroRetro procurement campaign for holding company and its 16 subsidiaries with strong support gained from respective CEOs and CFOs resulting in a substantial reduction of retroactive procurement to only 0.5% compares 76% before the campaign.
• Developed KPi monitoring and Procurement & Contract Management tracking report to management.
• Successfully lead and conduct the procurement trainings across the company subsidiaries, division and department on procurement system and processes resulting in expedited procurement transaction and stronger collaboration with stakeholders.

Roles and Responsibilities

• Plan and undertake the sourcing and contract management (below and above threshold value) activities for Company and its Subsidiaries including in Thailand, Philippines, China, Indonesia, and Vietnam through efficient strategic sourcing process as well as effective management of procurement contracts in accordance to Company procurement process and procedures to achieve value savings for the company.
• Propose the best sourcing strategy to meet users’ and stakeholder’s requirements through efficient execution of the procurement methodology in line with Company procedures and guidelines to ensure quality and timely provision of services by contractors/vendors to sustain operational excellence and achieve maximum value savings.
• Manage urgent and ad-hoc requirements & resolve issues through optimization of available resources, effective planning and coordination works, evaluation and elimination of business risks or exposure due to the urgent requirements in order to ensure no compromise to the quality and/or project schedules and to provide total quality solutions.
• Initiate market intelligent review/survey and update the contracting and purchasing database system to analyze market price trending and competitiveness, explore available resources and opportunity for cost saving and identify potential areas for business improvement.
• Analyze and recommend effective solutions to management and project team on contractual issues such as changes to terms of payment, materials delivery, price changes and changes to contract clauses to ensure all claims, disputes and non-compliance are resolved amicably.
• Manage and monitor vendor work performance & compliance to Contractual Terms & Conditions and lead the execution of audit activities by identifying vendors, developing audit questionnaire, executing the audit exercise with contract owner, compilation of the report and highlight any issues to ensure compliance to contractual terms and conditions and policies & procedures.

Achievement

• Zero finding on procurement exercise during annual audit.
• Establishment of 7 Procurement Work Process for the newly set up procurement department for chemicals.
• Efficient and effective procurement with the implementation of digital tools in procurement execution.
• Faster procurement pace as paper that been presented to Tender Council were at high quality.
• Digitalization of record management from manual filling.

Roles and Responsibilities

• Tender Council’s Secretary for Company's Group of Companies. Provide procurement advise and lead the team in executing tendering and contract management with relevant stakeholder with the aim to achieve the best price, at the right time, at the right place with the right supplier for maximum value generation to companies and the industry.
• Plan and manage the governance function of the SAP, trading system and ICT initiatives across Company Group which encompasses policies, standards and best practices through close monitoring, collaboration, and enforcement of subsidiaries implementation, in line with Company Group ICT strategy, policies and guidelines to meet dynamic business requirements across the value chain to achieve integration and automation.
• Plan, coordinate and monitor annual compliance assurance review through Risk Control Assessment Matrix (RCAM) indicating assigned scope of work, functions or activities, the extent of work to be performed and compliance review schedule.

Achievement

• Improve and standardized the Tender Plan, Evaluation, Award Recommendation template.
• Implementation of Record Control and Document Retention process for procurement.
• Develop the Invitation to Bid and draft contract with supplier in timely manner.

Roles and Responsibilities

• Coordinate and facilitate the Tender Council's Secretary and Tender Council's Members in reviewing tender papers and provide advise for improvement to stakeholder in achieving the best procurement strategy align with governance, standard, process and procedure. Participated in committee meetings, prepared minutes and submitted to leadership for approval.
• Assist in evaluating and analyzing offers received from suppliers and service providers. Procured goods and supplies while adhering to strict industry rules and procedures.
• Lead and drive the development and implementation of the document management system in line with Company Records and Documents Retention Schedule (RDRS) policy, standards and practices through close liaison and commitment from subsidiaries focal persons, to ensure the safety and security of information to support Company’s business operations and in accordance with statutory requirements.

Achievement

• Consecutive of 6 months highest sales recorded across all division and department.
• High performing team by coaching the team members in techniques necessary to complete job tasks. Evaluate employee skills and knowledge regularly, training, and mentoring individuals to improve productivity.
• Zero safety incident in store and warehouse by trained old and new team members by relaying information on company procedures and safety requirements.

Roles and Responsibilities

• Lead the Cosmetic department in effective and efficient manner resulting in highest sales recorded for 6 consecutive months by emphasizing on the product availability to meet demand, product quality in ensuring customer satisfaction, elevate customer experience by faster payment processing process and guide customer to the cashier as well as greet them when arriving and departing.
• Effective inventory management by collaborating with suppliers by sharing forecast sales trajectories.

Achievement

• Developed the company 1st procurement system workflow and processes for group wide implementation.
• Recognized by Vice President of Procurement through his referral letter.
• Worked effectively in fast-paced environments.
• Managed time efficiently in order to complete all tasks within deadlines.

Roles and Responsibilities

• Facilitate and assist procurement executive in developing process flow and system testing for migration to e-procurement from normal procurement processes.
• Perform Cataloging activities for Procure to Pay process.
• Collaborate with other companies such as TNB (Energy Supply), Maybank Berhad (Banking) and PETRONAS (Oil and Gas) to adapt and adopt their best practices in executing the e-procurement processes.