Yves Ndashimye

Budget Planning & Management

· Preparation of annual mission budgets in coordination with the MINECOFIN and MINAFFET.

· Monitoring budget performance and control expenditures across embassy departments.

· Provide variance analysis and recommend adjustments to remain within allocation.

Financial Reporting & Accountability

· Prepare and submit monthly, quarterly, and annual financial statements to headquarters.

· Ensure financial information meets diplomatic, and government standards.

· Maintaining accurate accounting records and documentation for audit readiness.

Treasury & Cash Flow Management

· Manage cash flow planning and maintain adequate funds for operations.

· Conduct regular bank reconciliations and maintain internal controls over cash.

· Monitor foreign exchange rates and manage multi-currency accounts.

Compliance & Internal Controls

· Ensure compliance with High Commission financial policies, government regulations, procurement laws, and audit recommendations.

· Establish, review, and strengthen internal controls to prevent fraud and error.

· Conducting financial risk assessments and developing mitigation plans.

Payroll & Staff Benefits Administration

· Overseeing payroll processing for local and diplomatic staff.

· Managing statutory deductions, allowances, social benefits, and tax obligations.

· Support Chief Budget Manager with financial calculations for contracts, promotions, and leave payouts.

Procurement & Contract Management

· Ensure procurement processes follow High Commission and government regulations.

· Review financial aspects of contracts, leases, and service agreements.

· Maintain vendor payments, records, and financial compliance checks.

High Commission Assets & Inventory Control

· Manage financial records for assets, equipment, and property

· Support fixed asset verification, maintenance planning, and disposal procedures

Stakeholder & Relationship Management

· Liaise with banks, government agencies, vendors, auditors, and HQ finance teams.

· Provide finance training, guidance, and support to embassy departments.

• Managed budget preparation and forecasting processes to ensure financial stability.
• Streamlined administrative procedures, enhancing operational efficiency across departments.
• Coordinated financial reporting, ensuring accuracy and compliance with regulations.
• Developed and implemented cost control measures to optimize resource allocation.
• Preparation of the High Commission's contracts
• Prepare and execute the procurement plan of the High Commission.
• Assisting in investment promotion events together with RDB,NAEB,etc
• Assisting in consular affairs and RCA mobilization.

• Preparation of the Budget is done according to the Financial Rules and Regulations.

• Preparation of Financial reports

• Management of the bank accounts

• Supervision of the consular services revenue collection

• Supervision of the preparation of the monthly, quarterly and annual reports of the

GST to be reimbursed.

• Preparation of the High Commission contracts

• Prepare and execute the procurement plan of the High Commission

Preparation of Financial reports

• Management of the bank accounts

• Supervision of the consular services revenue collection

• Supervision of the preparation of the monthly, quarterly and annual reports of the

GST to be reimbursed.

• Preparation of the High Commission contracts

• Prepare and execute the procurement plan of the High Commission

• Coordinated daily operational tasks to enhance workflow efficiency.
• Managed inventory systems, ensuring accurate tracking and timely replenishment.
• Streamlined communication between departments to improve project collaboration.
• Assisted in developing standard operating procedures for improved consistency.

• Led cross-functional teams to streamline project workflows and enhance collaboration.
• Mentored junior interns, providing guidance on best practices and professional development.
• Implemented process improvements, resulting in increased operational efficiency across multiple departments.
• Developed strategic initiatives to align team objectives with organizational goals.

• Designed and translated into English a management and accounting training course.

• Conducted regular Management courses, based on the curriculum I designed.

• Assisted in initial set up of an appropriate record-keeping, accounting and document

storage system.

• Drafted monthly reports.