Yuxuan TAO
Singapore
Summary
Dynamic professional with extensive experience in grants administration and financial management at Duke-NUS Medical School. Demonstrated success in leading teams and ensuring compliance with policies while managing complex projects. Skilled in negotiation and communication, driving operational efficiencies and consistently achieving key performance indicators in high-pressure environments.
Overview
17
17
years of professional experience
Work History
Associate Director
Duke-NUS Medical School
06.2022 - Current
- Managed finance, budget, manpower, records, and grant administration processes to ensure efficient business operations.
- Led and supervised a five-member administrative team supporting program operations.
- Assisted Programme Director with dossier preparations for faculty appointments and promotions.
- Oversaw research grant applications, post-award management, and report submissions for Principal Investigators and Research Fellows.
- Guided Principal Investigators and Research Fellows through legal agreement reviews, collaborating with cross-functional departments for clearance.
- Monitored research grant budgets and expenses, ensuring compliance with funder requests and internal policies.
- Coordinated space management for research staff and wet-lab benches alongside the Programme Director.
- Prepared analytical reports for the Programme Director and stakeholders, addressing multiple initiatives simultaneously.
Senior Manager
Singapore University of Technology and Design (SUTD)
07.2016 - 07.2021
- Facilitated administration and operational planning for Lab Directors at research Centre.
- Ensured compliance with legal, financial, and audit requirements while managing grant funding.
- Achieved all milestones and KPIs through diligent tracking and reporting mechanisms.
- Implemented SUTD policies across finance, procurement, HR, and facilities to optimize workflow.
- Established robust internal processes to enhance Lab operations and support initiatives.
- Delivered Secretariat support for various committees to aid leadership in strategic decisions.
- Managed daily administrative tasks, including website upkeep alongside a team of three staff members.
Grants Administration Manager
National Health Innovation Centre (NHIC)
01.2015 - 07.2016
- Administered NHIC grants by managing application processes and grant reviews for competitive cycles.
- Executed post-award management for NHIC funded projects, ensuring timely deliverables.
- Supervised daily office functions, streamlining operations and administrative tasks as necessary.
- Facilitated operational requirements to support grant administration and project success.
Assistant Manager
Singapore University of Technology and Design (SUTD)
12.2012 - 12.2015
- Ensured effective management of day-to-day operations for all IRB functions.
- Supported SUTD Institutional Review Board by providing secretariat assistance.
- Oversaw screening and processing of research protocol applications to ensure compliance standards.
- Coordinated review meetings, preparing documentation of minutes and necessary follow-ups.
- Improved operational efficiencies, enhancing review processes for human research projects.
- Elevated quality of IRB operations through systematic practice improvements.
Research Administrative Executive
Singapore Health Services Pt Ltd
07.2009 - 06.2012
- Oversaw administration of grants and awards from Office of Research funded by SingHealth Foundation.
- Supported logistics for annual SingHealth Grant Review Committee, including venue and catering arrangements.
- Contributed to development of SingHealth Grants System through data entry assistance.
- Circulated information on research calls and organized webcasts for related seminars.
- Collaborated in writing standard operating procedures for efficient grant review processes.
- Ensured smooth operation of IACUC by compiling protocols and addressing inquiries effectively.
- Facilitated communication regarding IACUC-related queries, enhancing understanding of processes.
Senior Officer (Projects)
National Institute of Education
06.2008 - 06.2009
- Coordinated operational management alongside Associate Dean in the Office of Research.
- Directed a team of five in the processing of research grant applications across committees.
- Facilitated secretarial support for OER Education Research Committee and NIE Education Research Committee.
- Evaluated research grant application guidelines to uphold standards.
- Compiled and presented progress and final performance reports to Ministry of Education funding agency.
Education
Bachelor of Business Administration -
National University of Singapore
01.2003
Diploma In Materials Engineering -
Singapore Polytechnic
07-1997
Skills
- Grants administration
- Financial management
- Policy compliance
- Project and operations management
- Team leadership
- Negotiation skills
- Communication and presentation
- Microsoft Office proficiency
References
- Professor Yuval ELOVICI, Head, Ben-Gurion University Cyber Security Research Center, +972 54-677-5544, Elovici@bgu.ac.il
- Mr Martin TAN, Deputy Director, NCCS, +65 9684 0433, Martin.tan.l.k@nccs.com.sg
- Mr TEO Cher Hwa, Director, NCCS, +65 9022 7198, Cherhwa@gmail.com
Hobbies and Interests
- Running
- Travel
- Cooking
- Baking
- Reading
Awards
Service Excellence Award, 2019, For going beyond the call of duty to deliver exceptional service for both internal and external stakeholders., Singapore University of Technology and Design
Timeline
Associate Director
Duke-NUS Medical School
06.2022 - Current
Senior Manager
Singapore University of Technology and Design (SUTD)
07.2016 - 07.2021
Grants Administration Manager
National Health Innovation Centre (NHIC)
01.2015 - 07.2016
Assistant Manager
Singapore University of Technology and Design (SUTD)
12.2012 - 12.2015
Research Administrative Executive
Singapore Health Services Pt Ltd
07.2009 - 06.2012
Senior Officer (Projects)
National Institute of Education
06.2008 - 06.2009
Bachelor of Business Administration -
National University of Singapore
Diploma In Materials Engineering -
Singapore Polytechnic
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