YanQing Lin

Calendar & Schedule Management

Key Responsibilities:

• Oversee the entire procurement process: from purchase requisition to purchase order to delivery.
• Ensure timely acquisition of goods and services.
• Manage procurement documentation and systems.
• Ensure compliance with company policies, legal requirements, and industry standards.
• Coordinate with other departments (e.g., finance, legal, operations) to meet organizational needs.
• Open Purchase order from Gebiz and Workday inside the system
• To tracking Procurement Workplan is up to date for following up every FY
• Working as team to coordinate on the work like Meeting training session and time line on the ITQ & ITT process

Temp Executive Assistant:

Key Responsibilities:

• Manage and coordinate the executive’s calendar.
• Schedule meetings, appointments, and travel plans.
• Prioritize and resolve scheduling conflicts.
• Screen and respond to incoming calls and messages.
• Process expense reports and reimbursements.
• Maintain office supplies or coordinate facility requests.
• Assist in onboarding new staff.

Key Responsibilities:

• Manage phone calls and correspondence (Assistant Managing Director)
• Handle incoming and outgoing calls and emails enquiries.
• Prepare schedules(Managing director and Marketing dept) and coordinate cleaning arrangements
• Maintain Customer data base record and data entry in the Sales force
• Liaise and correspond with internal departments
• Manage and ordering stationeries
• Monthly check on show flat & sales gallery for housekeeping
• Reception duties / Delivery of goodies to external parties
• Any other ad-hoc duties assigned

Key Responsibilities:

• Liaise and correspond with Clients, Vendors, internal and external departments
• Provide support on local and overseas operations
• Respond to quotation requests and ensure that pricing. terms & conditions comply with Company policies
• Follow Up on emails / external and internal orders
• Prepare and issues purchase order, sales order and invoice
• Prepare schedules and coordinate deliveries entry
• Maintain Customer database record and data entry
• Follow up on outstanding payment and clearance of backlog shipment

Key Responsibilities:

• Manage phone calls and correspondence on receive, record and distribute incoming letters
• Develop and track purchase order and quotation / open purchase order
• Handle work passes application/renewal & cancellation (MOM online)
• Handle foreign workers' applications for courses and training
• Ensure proper documentation, filling and personal file records maintenance for record retention
• Communicate with internal functional groups and external suppliers
• Manage and ordering stationeries and pantry suppliers
• Liaise within and among departments on administrative matters
• Any other ad-hoc duties assigned

Key Responsibilities:

• Utilization of customer service skills, sales techniques and product knowledge to drive and generate sales
• Attending to customers' enquiries and providing recommendation and solutions based on customers' needs
• Maintain excellent relationships with existing customers base and building rapport with new customers to expand customer base
• Handle daily housekeeping, stock inventory and cashiering duties
• Achieving personal and monthly store targets

Key Responsibilities:

• Assist in maintaining the daily operations and activities to achieve the overall sales target and objectives of the store
• Building of bond between customer and Brand by providing excellent
• Maintain knowledge of various store departments and be available to operate cash register for regular transactions and building visuals when necessary
• Maintaining and monitoring of items and diamond inventory control
• Carry out all promotion activities effectively to drive sales

Key Responsibilities:

• Attending to customers' general enquiries and providing excellent customer service and assistance
• Giving suggestion and recommendation based on customers' needs
• Daily house-keeping, inventory control and visual display
• Operate Points of Sales (POS) system cashiering duties
• Handling gift- wrapping services and carrying out promotion activities to drive sales
• Achieving overall sales target and objective of store