Win Khant Htay @ Win
Summary
Professional administrative expert with strong organizational and communication skills. Adept at managing schedules, coordinating events, and handling confidential information. Known for effective team collaboration, reliability, and adaptability in dynamic environments. Skilled in Microsoft Office Suite, project management, and problem-solving.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Administrative Executive
Elid Technology International Pte Ltd
04.2024 - 12.2024
- Provide support to store activities, warehouse operations
- Work closely with service and project teams to ensure smooth project deliveries
- Communicate with customers via email, Teams, or phone to ensure their requirements are met
- Collaborate with different teams to ensure customer orders are fulfilled as needed
- Coordinate and communicate with vendors, customers, and internal departments regarding logistics issues
- Assist in managing warehouse stock levels and ensure timely replenishment
- Perform various ERP system tasks, such as purchase requests, receipts, and stock transfers
- Conducts stock checking (spare parts) on incoming as well as outgoing delivery
- Participate in monthly stock counts to maintain accurate inventory records
- Liaise with admin staff and co-workers on orders, deliveries, complaints, and other related matters
- Prepare documentation accurately such as Tax Invoices, Purchase Orders, Delivery Orders and Credit Notes, etc
- Matching of D.O & P.O with supplier's invoice for payment
- Assist Project Engineers in preparation of work orders and documentation
- Liaise with MOM and BCA in compliance with work-related issues
- Assist in company staff welfare activities & other tasks assigned by HR
- Provide general administrative support to the Finance team as needed, including data entry, filing, and correspondence
Senior Administrative Executive
Denzai Huationg Resources Pte Ltd
06.2021 - 02.2024
- Provide secretarial/administrative support to Director/Management
- Acting as a first point of contact: dealing with correspondence and phone calls
- Manage and Maintain Director's Calendar and organise meetings and appointments
- Remind Director of important tasks and deadlines and monitor Director's email
- Handling Assignments for Corppass Users
- Centralized record keeping of Company Certificates such as BIZSAFE, ISO, or any relevant certificates from the Government Authority
- Maintain and manage confidential client files, contracts, and information
- Arranging, filing, and keeping records, correspondence, and computer-based information
- Make travel and accommodation arrangements
- Prepare purchase orders and acquire and oversee pantry and office supplies
- Assist in organizing upkeep, repairs, and office upgrades
- Assist in planning, organizing, and coordinating meetings, conferences, and events
- Arrange logistics, catering, and other event-related details
- Coordinate and compare prices of supplier quotes for purchasing of office furniture and other office equipment related to office
Admin & Account Assistant
Autoexport & EPZ Pte Ltd
03.2019 - 03.2021
- Assist Accounts Dept
- In AR & AP functions
- Prepare and issue of invoices for billing purposes
- Liaise with customers on billing and payment matters
- Make entries and update transactions for both AP/AR in the system
- Liaise with suppliers/vendors on discrepancies in invoices
- Chasing the payment from customers and arrange payment for suppliers
- Handle petty cash and control the company fund/cash
- Bank reconciliation
- Any other ad-hoc duties as required
Sales Admin Coordinator
U-HUP Roller Shutter & Engineering Works
06.2012 - 07.2018
- Undertaking of Tendering process, Contract administration, and Preparation of quotation
- Arrange in invitation of quotations from town councils/contractors/suppliers and analysing and comparison of pricing
- Liaison and Coordination with Town Councils, Main Contractor, clients, consultants, and suppliers as necessary
- Do quotation and send to Town Councils/clients
- Issue invoices and send to Town Councils/clients
- Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management and answered the phone
- Processed invoices, distributed mail, ordered supplies, processed expenses, and maintained calendars
- Schedule and coordinate meetings, appointments, and travel arrangements for manager
- Maintained confidential client files and information
- Planning events, meeting, and gathering, etc
Education
Bachelor of Arts - Business And Finance
Coventry University
SingaporeBachelor of Arts - Japanese
Yangon University of Foreign Languages
03.2007
Skills
- Adept in Technology
- Customer service
- Multitasking
- Critical thinking
- Administrative management
- Appointment scheduling
- Front desk management
- Proficiency in Microsoft Office
- Calendar management
- Quickbooks
- Order processing
- Documentation and recordkeeping
Personal Information
Title: Ms.
Certification
Certificate in Import and Export Documentation and Procedures
Certificate in Book-keeping and Accounts - Level 2
Certificate in Japanese Language Proficiency Test (JLPT) N3
Certificate in Japanese Language Proficiency Test (JLPT) Level 2
Languages
English
Advanced (C1)
Japanese
Upper intermediate (B2)
Burmese
Bilingual or Proficient (C2)
Timeline
Administrative Executive
Elid Technology International Pte Ltd
04.2024 - 12.2024
Senior Administrative Executive
Denzai Huationg Resources Pte Ltd
06.2021 - 02.2024
Admin & Account Assistant
Autoexport & EPZ Pte Ltd
03.2019 - 03.2021
Sales Admin Coordinator
U-HUP Roller Shutter & Engineering Works
06.2012 - 07.2018
Bachelor of Arts - Business And Finance
Coventry University
Bachelor of Arts - Japanese
Yangon University of Foreign Languages
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