Wendy Tan
Indirect Sourcing Associate, Regional
Singapore
Summary
Sourcing professional with strong expertise in supplier management, contract negotiation, and procurement strategies. Demonstrates keen focus on team collaboration and achieving results, ensuring adaptability to changing needs. Known for strong analytical skills, excellent communication, and reliable approach to deliver value and efficiency in sourcing operations.
Overview
17
17
years of professional experience
Work History
Indirect Sourcing Associate, Regional
Lubrizol Southeast Asia (PTE.) LTD
11.2023 - Current
- Accountable for all indirect purchases for Lubrizol Southeast Asia (SEA) sites by ensuring the company’s operational needs are met through price, quality, service delivery consideration, and a continuity of supply for indirect materials and services.
- Responsible for sourcing activities (MRO, Facilities Management, Waste Management, Lab services etc.) not only for Singapore site but also for other sites in southeast Asia (i.e. Malaysia, Australia, Indonesia etc).
- Contract management, Conduct tender and contract negotiation, setup commercial terms for all the contracts in favor of Lubrizol business.
- Establish Ariba static/punch-out catalogue with potential suppliers.
- Maintain collaborative relationships with supplier(s) while effectively resolving supplier performance/capability issues to ensure alignment with company’s strategic direction.
- Ensure suppliers comply with company's code-of-conduct programs and policies.
- Procuring: Perform PR Review in Ariba and follow-up with vendor on timely delivery for the given categories.
- Support global/regional category managers to roll out sourcing strategies at country level.
- Interpret spend data and analysing results using statistical techniques at a regional level and maintaining data bases.
- Developing and implementing data analyses, data collection systems and other strategies that optimize statistical efficiency and quality.
- Perform supplier annual performance review to ensure quality/service level meet the requirement.
- Collaborated closely with cross-functional teams to align sourcing strategies with business objectives.
- Implemented risk management strategies by monitoring supplier financial stability and assessing potential supply chain disruptions.
- Identified opportunities for reducing overall spend through category analysis and targeted negotiations with key suppliers.
- Negotiated favorable contract terms with suppliers, resulting in reduced costs and improved product quality.
- Enhanced communication between internal stakeholders and suppliers, minimizing misunderstandings during the procurement process.
- Evaluated bids from suppliers based on price, quality, delivery time, and other key factors to select the best value providers.
- Maintained documentation for all purchases.
Regional Junior Sourcing Manager, Direct
Evonik (SEA) Pte Ltd
10.2022 - 10.2023
- Responsible for key material/category procurement at regional level.
- Develop key raw material procurement strategies aligning with global organization, and work closely with internal stakeholders to have sourcing strategies successfully executed.
- Ensure proper and timely communication/interaction with internal stakeholders through internal meeting, presentations, reporting, etc.
- Supplier management - build and maintain a solid supplier base and maintain strategic partnership with preferred suppliers.
- Conduct tender and contract negotiation, setup commercial terms for all the contracts in favor of Evonik business.
- New supplier and new source development, always challenges existing spec and setup, initiate new saving ideas.
- Coordinate and support Global Category Managers to ensure the development and implementations of global contracts in the region.
- Support the company Digitalization journey to improve the effectiveness and efficiency of Procurement process and the way of working.
- Contribute to Procurement target and KPI’s like savings and payment terms improvement.
- Ensure all procurement requirements are compliant with internal and external requirement.
- Develop and maintain high level and sustainable relationships and partnerships with key suppliers, key (in/external) stakeholders and relevant third parties (e.g. public authorities).
- Responsible for development of Category Strategy for assigned categories.
- Responsible for evaluation, negotiation and proposal of best offer for all tenders and RFQ/RFP under responsibility.
- Ensuring Evonik procurement policy/ manual/ process is followed.
- Communicate and get the buy in for these decisions from the Business Lines and other stakeholders.
Regional Procurement Specialist, Indirect
Evonik (SEA) Pte Ltd
11.2020 - 01.2023
- Responsible for indirect categories: Electrical, Instrumentation & Automation, In-house Contractors, Waste Management, Civil & Engineering.
- The principal accountabilities include executive activities within the different procurement categories and establishing service agreements, sub-contract management, sourcing of vendors based on cost, time, reliability, quality considerations, conducting vendor evaluation and management, coordinating tender processes and documentations.
- Develop, implement, update, and coordinate key indirect procurement strategies by aligning and working closely with global procurement organization and other internal stakeholders.
- Supplier management - build and maintain a solid supplier base and maintain strategic partnership with existing suppliers.
- New supplier and new source development, always challenges existing specification and setup, initiate new saving ideas.
- Conduct proper and timely communication/interaction with internal stakeholders through meetings, presentations, reporting, etc.
- Coordinate and support Global Category Managers to ensure the development and implementations of global contracts in the region.
- Responsible for day to day ad-hoc request for MRP and other operational scope.
- Processing orders in the procurement SAP system.
- Create outline agreement and drive towards to fully automated PO's in SAP system.
- Managed MRO related activities for the turn arounds and work on small projects within the plants.
- Supporting key projects within the organisation such as SIMEX and SMART project.
- Support company Digitalization journey to improve the effectiveness and efficiency of Procurement process and the New Way of Working.
- Contribute to Procurement target and KPI’s like savings and DTP improvement.
- Ensure all procurement activities and practices are compliant with internal and external standard.
Senior Procurement Specialist
Pepperl+Fuchs Asia Pte Ltd
06.2019 - 10.2020
- Adhere to Procurement procedure to provide a strategic, efficient and flexible procurement service which will deliver optimum value for money, cost savings and best quality of service essential for daily operations.
- Support in procurement activities such as the E-procurement projects, tender process, supplier relationships and contract management for goods and services.
- Advise and support internal customers in purchases to drive lean procurement practice and customers’ satisfaction.
- Verify approved purchase requisitions by checking requested items, clarifies unclear items; recommending alternatives.
- Request, prepare and review quotes / bids, contracts or supplier agreement for legal correctness, price and acceptability of goods, materials, components or services to specifications.
- Prepare Purchase Orders to procure goods, materials, components or services in line with specified cost, quality and delivery targets.
- Negotiate the best deal for pricing and supply contracts.
- Change Purchase Orders to meet manufacturing requirements or project demands.
- Maintain accurate records of purchases, pricing, delivery dates and other important data.
- Compile and analyse data to perform price comparison.
- Seek and communicate opportunities to achieve better value for money through better procurement practices.
- Source and research on potential suppliers.
- Maintain and update list of suppliers on their qualifications and potential future development.
- Interact cross-functionally with other departments; provide an effective and value-added services for the entire organization.
- Deliver presentations on updates, summary or reports when required.
- Participate in Lean / E-Procurement activities for continuous improvement and optimize workflow.
- Interfaces with Finance, Logistics or Suppliers to resolve all shipping or finance related discrepancies.
- Assist in training and supervising Procurement Specialist B/A.
- Lead in monitoring supplier relationship and update Supplier Life Cycle (SLC) Data Management and analysis using E-Procurement tools.
- Facilitate and implement procurement change initiatives within Indirect Material Group (MG) to improve business performance, reporting and analysis of management information to identify potential improvement opportunities.
- Comply with and execute Procurement strategy in accordance with policies and procedures.
- Handle ad-hoc duties / projects when necessary.
Procurement Executive
voestalpine High Performance Metal Pacific Pte Ltd
02.2018 - 05.2019
- Responsible for requisitioning, purchasing, receiving, and services process for subsidiaries’ orders delivered by mills/external suppliers directly to subsidiary (indent business).
- Coordinating between subsidiaries and suppliers on enquiries, quotation and purchasing of materials.
- Handling of enquiries, quotations and follow up until ordering stage.
- Process of incoming orders from subsidiaries – via Singapore Hub.
- Provide instruction to warehouse personnel for packing of materials.
- Coordinate with freight forwarder for vessel booking to destination.
- Update system inventory, issue packing list and invoice to subsidiaries.
- Update consignee of shipment details and provide send relevant shipping documents.
- Process of incoming orders – direct deliveries from suppliers.
- Send purchase order to suppliers via SAP EDI or email.
- Follow up with supplier on delivery and ensure material is deliver on time.
- To verify suppliers invoice against purchase order.
- Update SAP system and issue shipping documents.
- Update consignee of shipment details and provide send relevant shipping documents.
- Handling of complaints.
- Coordination with supplier, subsidiaries and technical department on material defect and quality related issue.
- To process Non-Conformance Report (NOC) submitted by subsidiaries to suppliers.
- To follow up with suppliers on the outcome and settlement of defective materials.
- To process compensation to subsidiaries.
- Assist in IT department in new/modified SAP program testing.
- Prepare monthly Market Analysis Report for subsidiaries.
- Prepare monthly Delivery Reliability for subsidiaries.
Procurement Specialist
NOV Rig Solutions Pte Ltd
04.2015 - 01.2018
- Ensure competent quality execution of all regular purchasing duties and administrative works with due diligence.
- Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
- Support relevant department with quotations for consumable, spare parts (OEM/Fabricated) or repair of existing equipment.
- Review technical drawing or specification prior to sourcing.
- Ensuring that all technical specification such as material, welding specification etc. from supplier meet NOV’s catalogue number/repair requirements. Concurrently check with QAQC on the acceptance.
- To seek material deviation approval from Product Line Manager/Designer in the event when supplier specification deviated from NOV catalogue number.
- Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
- Purchase and issue order in accordance to specification.
- Execution and monitoring of all regular purchasing duties.
- Extensive contact and coordination with staffs and various level and departments and suppliers in the purchasing scope of work for projects assigned.
- Maintain complete updated purchasing records/data.
- Handling and monitoring of claims to the companies and vendors for defectiveness, shortage, missing parts.
- If goods are defective or unacceptable, contact suppliers to work out concessions (NCR) and solutions.
- Follow up with suppliers on delivery of goods.
- To gather feedback from requesting department on the product/services quality provided by suppliers.
- Monitor and co-ordinate deliveries of items between suppliers (local and overseas) to ensure that all items delivered to site/store on time.
- Prepare reports and summarize data including purchasing and suppliers On Time Delivery.
- Source for new suppliers when the need arises.
- Setting up new suppliers in Approved Supplier List.
Order Processing Project Engineer (Pumps Division)
KSB Singapore (Asia Pacific) Pte Ltd
07.2012 - 10.2014
- Ensuring that the technical specification and scope of supply for the purchase requisition received from sales and project department is correct.
- Preparing and issuance of indents or purchase order to factories or supplier via SAP system.
- Prepare procurement data for management review.
- Sourcing globally/locally, continuously identify, develop and maintain potential supplier relationships.
- Short-listing the supplier to make purchase, ensuring that vendor conform to company expectations and requirements.
- Negotiation with factories/supplier for better prices & delivery.
- Preparation of necessary technical or commercial documents for customer submission or approval.
- Follow-up with factories/supplier for timely delivery of equipment.
- Reply to customers on technical and commercial queries of orders.
- To make efforts in achieving gross margin calculated at the time of order receipt & try to improve it wherever possible.
- Attend kick off meeting for project order as and when required.
- Go on site for visual inspection for delivered equipment as and when required.
- Handles and complete project for Mead Johnson Nutrition plant and Novartis Pharmaceutical plant in Tuas South.
Sales Support Engineer (Air Completes)
Ingersoll Rand S.E.A Pte Ltd
05.2011 - 05.2012
- To provide technical information support, mainly on completes such as Air compressor, Dryer, Filters and Receiver tank.
- Attending to customer’s enquiries and to provide quotations.
- Clarify enquiry requirements and scope of supply.
- Following up on enquires and price negotiation if any.
- Forward of order to Sales Order Management (SOM).
- Provide updated stock list on a weekly basis.
- Updating on orders status and clarification if any.
- Source and obtain quotations from suppliers for local/foreign purchases.
- Identifying the extra charges should there be modifications of orders.
- Liaising with Customer Service Management/Marketing to determine whether there is sufficient time and resources to proceed with modifications/delivery.
- Liaising with warehouse after orders are updated and confirmed.
- Arrange MOM inspection with PE inspector for receiver tank.
- To create new/special item base on customer requirement.
- Mainly liaising with Customer/Agent based in Singapore, Bangladesh and Sri Lanka.
Tendering Engineer (Configured Pumps)
Sulzer Pumps Asia Pacific Pte Ltd
04.2008 - 05.2011
- Tendering Role: Providing technical support to Sales Engineer and Customer.
- Meeting project specifications as and when required.
- Evaluating of Customer’s enquiry.
- Negotiate price and clarify technical specifications, if any, with the Customer.
- To develop scope and offer to customer.
- Updating of quotations in Sulzer Tender Automated Resource Systems (STARS).
- Follow-up with Customer on enquiry status, and make necessary clarifications if required.
- Attend Technical specification meeting locally or overseas as and when required.
- Reviewing of Customer’s order to see if it tallies with Sulzer’s offer.
- Offer expertise to Customers on the various pumps and clarify with Customers on the technical specifications of pumps.
- Identifying the extra charges should there be modifications of orders.
- Handling of project documents.
- Liaising with Factories to determine whether there is sufficient time and resources to proceed with modifications.
- Liaising with warehouse and packaging center after orders are updated and confirmed.
- Creating and updating monthly sales order report for department head.
- Mainly liaising with Customer/Agent based in Singapore, India, Indonesia, Malaysia, Korea and Taiwan.
- Member of Sports and Social Club, organizing team building activities for company colleagues.
- Purchasing Role: Processing of order (for Pumps and Spare parts) via Systems Applications and Products (SAP) to Factories.
- Sourcing for components out of company scope from external suppliers.
- Negotiation price, incoterm and payment term with suppliers and short listing suitable suppliers based on technical specification, delivery lead time and price.
- Create Purchase Order via SAP and send to Vendor.
- Follow up on the delivery with suppliers.
- Understanding of Incoterm & payment term.
Education
Bachelor of Engineering (Hons) - Mechanical Engineering
Nanyang Technological University
Singapore06.2014
Diploma - Mechanical Engineering
Singapore Polytechnic
Singapore04.2008
GCE O Level - Secondary Education
Westwood Secondary School
Singapore12.2005
Skills
Fluent in English & Mandarin
Experienced with MS Office applications
Adobe Acrobat proficiency
Experience with SAP systems
SAP reporting expertise
Experience with Ariba platform
AutoCAD proficiency
Strategic sourcing
Category management & Spend analysis
Contract negotiation
Supplier relationship management
Other Certificates Training
- Certificate of Completion for Supplier Quality Audit, 08/21/19
- Singapore Customs - Certificate of Classification and The Harmonized System Course, 08/04/16
Personal Information
- IC Number: SXXXX949C
- Age: 38
- Date of Birth: 09/03/87
- Gender: Female
- Nationality: Singaporean
- Marital Status: Married
Timeline
Indirect Sourcing Associate, Regional
Lubrizol Southeast Asia (PTE.) LTD
11.2023 - Current
Regional Junior Sourcing Manager, Direct
Evonik (SEA) Pte Ltd
10.2022 - 10.2023
Regional Procurement Specialist, Indirect
Evonik (SEA) Pte Ltd
11.2020 - 01.2023
Senior Procurement Specialist
Pepperl+Fuchs Asia Pte Ltd
06.2019 - 10.2020
Procurement Executive
voestalpine High Performance Metal Pacific Pte Ltd
02.2018 - 05.2019
Procurement Specialist
NOV Rig Solutions Pte Ltd
04.2015 - 01.2018
Order Processing Project Engineer (Pumps Division)
KSB Singapore (Asia Pacific) Pte Ltd
07.2012 - 10.2014
Sales Support Engineer (Air Completes)
Ingersoll Rand S.E.A Pte Ltd
05.2011 - 05.2012
Tendering Engineer (Configured Pumps)
Sulzer Pumps Asia Pacific Pte Ltd
04.2008 - 05.2011
Bachelor of Engineering (Hons) - Mechanical Engineering
Nanyang Technological University
Diploma - Mechanical Engineering
Singapore Polytechnic
GCE O Level - Secondary Education
Westwood Secondary School
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