Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

WanLin Jiang

Summary

Highly organized experienced in supplying thorough, organized administrative support to executive teams. Proactive collaborator for events, shareholder activities and travel arrangements. Excellent record for managing administrations with desired results. Driven and resourceful administrative professional with 4+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.

Overview

6
6
years of professional experience

Work History

Secretary to the Vice President

3H Airconditioning & Engineering Pte Ltd
01.2019 - Current
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Handled confidential information in professional manner.
  • Coordinated travel arrangements and bookings for executive staff.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Coordinated events and worked on ad hoc projects.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Coordinated travel arrangements and bookings for executive staff
  • Transcribed phone messages and relayed to appropriate personnel
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials
  • Handled confidential information in professional manner
  • Responded to emails and other correspondence to facilitate communication and enhance business processes
  • Worked with senior management to initiate new projects and assist in various processes
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes
  • Coordinated events and worked on ad hoc projects
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations

Musical Performer

Club De Zara
03.2017 - 06.2018
  • Scheduled rehearsals with other musicians and choirs.
  • Selected appropriate pieces to meet performance needs and showcase skills.
  • Practiced singing exercises and studied with vocal coaches to develop voice and rehearse for upcoming roles.
  • Conducted workshops for aspiring musicians to build skills and confidence.
  • Specialized in both classical and contemporary music.
  • Selected and arranged music for 10 holiday performances and special events

Education

High School Diploma -

Sichuan Conservatory Of Music
China SiChuan
07.2006

Skills

  • Annual Evaluations
  • Documentation
  • Spreadsheet Creation
  • Training Schedule Setup
  • Travel coordination
  • Project planning
  • Schedule Management
  • Self-Motivated

Languages

Chinese (Cantonese)

Timeline

Secretary to the Vice President

3H Airconditioning & Engineering Pte Ltd
01.2019 - Current

Musical Performer

Club De Zara
03.2017 - 06.2018

High School Diploma -

Sichuan Conservatory Of Music
WanLin Jiang