Vivien Tan
Summary
Well-qualified Assistant Property Manager with proven success in managing properties, improving operations and solving problems. Highly proficient in building relationships with key decision makers, clients and team members to meet company goals. Ready to leverage training and experience to take on new professional challenges.
Overview
8
8
years of professional experience
Work History
Assistant Property Manager
Knight Frank Property Asset Management
01.2021 - Current
- Fully responsible for the day to day operations of the assigned property
- Supervise and coordinate all site staff engaged by the Corporation
- Carry out all maintenance functions according to contractual requirements
- Handle renewal of term contracts and maintenance of contractual records
- Negotiate or enter into contracts on behalf of the Corporation
- Make payments to third parties on behalf of the Corporation
- Proper documentation on all the works done
- Assist to prepare draft annual budgets and overseeing the reserve funds
- Prepare, coordinate and conduct monthly Council Meeting/ yearly Annual General Meeting
- Record and prepare minutes of the Council Meeting/ Annual General Meeting
- Attend to unforeseen circumstances
- Respond and address feedback promptly
- Establish and maintain good relationship with Subsidiary Proprietors and occupiers of the property
- Ensure collection of quarterly management and sinking funds from Subsidiary Proprietors
- Ensure compliance with the Building Maintenance and Strata Management Act (BMSMA)
- Ensure compliance with the by-laws of the building and take enforcement actions if necessary
- Ensure compliance with ISO procedures
- Propose ways to improve the processes/ procedures in managing the property
Property Manager
Rhodo Property Group
09.2017 - 12.2020
- Fully responsible for the day to day operations of the assigned property
- Supervise and coordinate all site staff engaged by the Corporation
- Carry out all maintenance functions according to contractual requirements
- Handle renewal of term contracts and maintenance of contractual records
- Negotiate or enter into contracts on behalf of the Corporation
- Make payments to third parties on behalf of the Corporation
- Proper documentation on all the works done
- Assist to prepare draft annual budgets and overseeing the reserve funds
- Prepare, coordinate and conduct monthly Council Meeting/ yearly Annual General Meeting
- Record and prepare minutes of the Council Meeting/ Annual General Meeting
- Attend to unforeseen circumstances
- Respond and address feedback promptly
- Establish and maintain good relationship with Subsidiary Proprietors and occupiers of the property
- Ensure collection of quarterly management and sinking funds from Subsidiary Proprietors
- Ensure compliance with the Building Maintenance and Strata Management Act (BMSMA)
- Ensure compliance with the by-laws of the building and take enforcement actions if necessary
- Ensure compliance with ISO procedures
- Propose ways to improve the processes/ procedures in managing the property
Project Executive (Intern)
RX Singapore (Reed Exhibitions)
04.2015 - 10.2015
- Carry out in depth research
- Prepare budgets based on past events
- Craft out proposals, source quotations and present concept development
- Plan, liaise and coordinate with sponsors, exhibitors and contractors
- Assess project risks/ potential issues and provide solutions where applicable
- Monitor project schedules, deadlines and expenditures
- Manage on-site operations
- Determine any project change
- Maintain good relationship with clients
- Ensure clients' expectations are met
- Oversee set up and tear down of event
- Propose new ideas to value add to event
- Assist with administrative matters
Education
Bachelor of Science - Facilities And Events Management
Singapore University of Social Sciences
Singapore03.2022
Diploma in Leisure & Resort Management
Temasek Polytechnic
Singapore04.2017
GCE 'O' Level
Orchid Park Secondary School
Singapore12.2013
PSLE
Jiemin Primary School
Singapore12.2009
Skills
- Ability to lead
- Project management
- Proactive team player
- Critical thinking skills
- Problem solving skills
- Good interpersonal skills
- Customer service oriented
- Adaptability and flexibility
- Proficient in Microsoft Office
- Meticulous and eye for details
- Strong written and verbal communication skills
Timeline
Assistant Property Manager
Knight Frank Property Asset Management
01.2021 - Current
Property Manager
Rhodo Property Group
09.2017 - 12.2020
Project Executive (Intern)
RX Singapore (Reed Exhibitions)
04.2015 - 10.2015
Bachelor of Science - Facilities And Events Management
Singapore University of Social Sciences
Diploma in Leisure & Resort Management
Temasek Polytechnic
GCE 'O' Level
Orchid Park Secondary School
PSLE
Jiemin Primary School
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