Vinnie Huang
Summary
A skilled and resourceful Personal Assistant with 15 years of experience providing exceptional support to senior executives, including Deputy Chairmen, in both office and personal capacities. Proven ability to schedule, organize, and coordinate meetings and appointments, while managing complex calendars to ensure smooth operations. Expertise in managing travel arrangements, preparing meeting papers, handling confidential documents, and maintaining efficient workflows. Adept at prioritizing tasks, managing company expenses, processing invoices, and organizing office supplies. Also experienced in running personal errands, overseeing family and estate matters, and liaising with vendors and external parties. Known for maintaining discretion, attention to detail, and professionalism, ensuring that both business and personal affairs are managed seamlessly.
Overview
23
23
years of professional experience
1
1
Certification
Work History
PA to Deputy Chairman & Managing Director
Tan Chong International Limited
02.2013 - Current
- Schedule, organize, and coordinate meetings.
- Manage and update Deputy Chairman's calendar to ensure no scheduling conflicts.
- Organizing and attending appointments / meeting and making appointments for Deputy Chairman for internal/external
- Assist with the Deputy Chairman's daily time management.
- Prioritize tasks and appointments to ensure an efficient daily workflow
- Compilation and preparation of meeting papers
- Prepare the broad/meeting room for his meeting (if needed)
- Provide summaries or action items following each meeting
- Organize and manage all travel arrangements, including booking flights, accommodations, and ground transportation.
- Create detailed travel itineraries, ensuring smooth travel experiences
- Handling company expenses claims and his personal claims monthly
- Run personal errands for the Deputy Chairman as requested.
- Handle various personal tasks, ensuring the Deputy Chairman's needs outside of work are taken care of efficiently.
- Handle incoming call and email for him
- Put up PO/ invoices into the billing system
- Check all documents before getting his approval
- Maintain a good filing system for easy retrieval of documents
- Procurement of office stationery and refreshments
- Handle personal matters related to the his family and estates.
- Coordinate with vendors, staff, and external parties for household or estate-related requirements.
- Handling company petty cash
- Assist with any other tasks or special projects as assigned by the Deputy Chairman
Secretary to Managing Director
Platinum Securities Company Limited
05.2012 - 11.2012
- Provides Clerical and administrative support to Managing Director
- Manage his calendar
- Handle his travel arrangement (flight and hotels)
- Scheduling of appointments / meeting
- Compilation and preparation of meeting papers
- Prepare the broad room for his meeting (if needed)
- Handling company expenses claims and his personal claims monthly
- Maintain a good filing system for easy retrieval of documents
- Consolidate beneficial reports, SGX announcement and Investor Relations daily
- Procurement of office stationery and refreshments
- Filing company director resolution minutes and documents
- Assist in human resources duties including recruitment, payroll, leave record keeping
- Provide any admins support when needed
Confidential Secretary
Amtek Engineering Ltd
11.2011 - 04.2012
- Provides Clerical and administrative support to Chief Design and Development Officer and Chief Supply Chain Officer
- Maintain CDO and CSO appointment by planning and scheduling meeting and teleconferences
- Handling travel arrangement and hotel booking for CDO, CSO and 4 managers in Supply Chain Department
- Handling Visa and APEC application if required
- Taking minutes during meeting and keeping notes
- Handling CDO and CSO travel expense and claims
- Answer phone and handle in appropriate manner
- Prepare PowerPoint Slides for Presentation and Meeting
- Consolidate monthly report including general ledger reports, P & L reports and AR reports
- Update department organization chart monthly
- Maintain hard and soft copies of contacts
- To liaise and coordinate with members of staffs in other departments and external contacts
- Handling COD personal things if required
- Provide any admins support when needed
South Asia Executive Assistant
Jones Lang LaSalle Property Consultants Pte Ltd
10.2009 - 10.2011
- Secretarial support to 1 National Director of South Asia and 2 Directors
- Handling complex Travel Arrangements to National Director, 2 Directors and 6 Managers of the same Department
- Calendar Management to National Director
- Leave Management on National Director, 2 Directors, 6 Managers and 5 South Asia Directors station at Thailand, Philippines, Malaysia, Vietnam and Indonesia
- Expense tracking and claims tabulation for National Director and 2 Directors
- Arrange Video and Conference calls daily, Operational meetings weekly and monthly, South Asia Meeting quarterly and Regional Events Yearly
- Prepare Agenda and minutes taking for meeting
- Presentation preparation
- Handling and filing services contracts agreement between company and customers
- Handling tender submission report for Business Development Department
- Provide any admin support when needed
Customer Service Executive
Lexmark International (Singapore) Pte Ltd
10.2007 - 02.2009
- Provide administrative support to Lexmark's corporate customers who are DBS Banking Ltd and SIA
- Provide customer weekly reports and monthly reports on the services and breakdown of the printers, toner and cartridges
- Arrange meeting with DBS and SIA weekly
- Prepare service contract agreement between company and customers
- Ensure customers a total customer satisfaction over a high volume of emails including pre-sales, post-sales and technical support
- Responsible for day-to-day customer service and order processing
- Coordinate information between Sales & Technical Support Team while ensuring all communications are properly documented
- Process and co-ordinate sales orders to ensure on-time delivery
- Other Duties assign by Department Managers
Customer Relations Executive
Chevalier Singapore Holdings Pte Ltd
02.2002 - 06.2007
- Attending client's feedback and complaints
- Submit reports to the upper management and QAD department
- Follow up with clients regarding on their feedbacks
- Plan monthly schedule to visit clients and appointments
- Renewing client's contract
- Other Duties assign by Department Managers
Education
No Degree - Diploma in Business Admin And Private Secretarial
LCCI
Singapore06-2017
Skills
- Decision-making
- Public relations
- Meetings and presentations
- Time management
- Stress management
Certification
- Driver's License (Class 3A)
- WSET Level 1 (Red Wine)
- Microsoft Excel/Words/Powerpoint/Outlook/Teams
- Singapore Customs Test for Declarant
- Singapore Customs Procedures Course
- Understanding Incoterms & Letter of Credits
Timeline
PA to Deputy Chairman & Managing Director
Tan Chong International Limited
02.2013 - Current
Secretary to Managing Director
Platinum Securities Company Limited
05.2012 - 11.2012
Confidential Secretary
Amtek Engineering Ltd
11.2011 - 04.2012
South Asia Executive Assistant
Jones Lang LaSalle Property Consultants Pte Ltd
10.2009 - 10.2011
Customer Service Executive
Lexmark International (Singapore) Pte Ltd
10.2007 - 02.2009
Customer Relations Executive
Chevalier Singapore Holdings Pte Ltd
02.2002 - 06.2007
- Driver's License (Class 3A)
- WSET Level 1 (Red Wine)
- Microsoft Excel/Words/Powerpoint/Outlook/Teams
- Singapore Customs Test for Declarant
- Singapore Customs Procedures Course
- Understanding Incoterms & Letter of Credits
No Degree - Diploma in Business Admin And Private Secretarial
LCCI
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