Thacainy Selvam
Singapore
Summary
Results-driven professional with over 8 years of diverse experience in enhancing operational efficiency across industries such as oil and gas, trading, and family business. Highly organized and detail-oriented, with a proven track record in managing complex tasks and ensuring seamless day-to-day operations while fostering positive relationships with colleagues, clients, and stakeholders. Strong ability to adapt to dynamic environments, navigate ambiguity, and contribute significantly to business growth. Expertise in strategic planning, process improvement, and team collaboration highlights a commitment to delivering high-quality results that consistently exceed expectations.
Overview
10
10
years of professional experience
Work History
DOCUMENT EXECUTIVE
ASSAR INTERNATIONAL PTE LTD
03.2022 - Current
- Process and coordinate shipping documentation for trading transactions
- Manage and maintain accurate records of shipping documents such as bills of lading, shipping manifests, and customs paperwork
- Liaise with shipping lines, freight forwarders, and logistics partners to ensure timely and efficient delivery of goods
- Monitor shipping schedules and track shipments, updating trading teams on shipment status and any potential delays
- Collaborate with trading desks to align shipping details with trading agreements and contractual obligations
- Assist in preparing regular shipping performance reports and analysis for management review
- Handle data entry and maintain organized filing systems for all shipping and trade-related documents
- Ensure that all shipping activities comply with local and international trade regulations, customs requirements, and internal policies
- Address inquiries from clients, suppliers, and internal teams regarding shipment status, documentation, and related issues
DOCUMENT CONTROLLER E ADMIN OFFICER
MUN SIONG ENGINEERING
11.2020 - 02.2022
- Manage daily site administrative operations to ensure smooth coordination among site staff and management
- Maintain and update manpower records such as attendance, work schedules, certifications, and personal details
- Oversee the Shell Track system to record workers' working hours and prepare timely reports for submission to Shell
- Prepare and submit monthly workforce reports that document attendance, overtime, and overall work performance
- Ensure all personnel meet site access requirements and comply with safety and regulatory standards
- Organize and manage administrative documents including contracts, permits, and compliance records
- Assist with payroll processing by verifying recorded working hours and overtime data
- Act as the primary point of contact for employee inquiries related to site administration and HR policies
- Support HR functions by coordinating new employee orientation sessions without handling hiring responsibilities
- Maintain accurate records for employee attendance, performance evaluations, and training sessions
- Collaborate with the HR department to update and maintain employee benefits and payroll information
- Organize internal meetings and briefings regarding site operations and HR policies
- Ensure that all administrative procedures follow company policies and regulatory requirements
- Facilitate effective communication between site management and employees concerning administrative updates
- Develop and implement process improvements to enhance the efficiency of site administration and HR support
- Manage data entry tasks and maintain an organized filing system for all administrative and HR-related documents
- CLIENT: SHELL EASTERN PETROLEUM PTE LTD, PULAU BUKOM REFINERY
ADMIN OFFICER
PEC SINGAPORE
11.2018 - 11.2020
- Monitor the manpower In/Out from entering Bukom Island (through Digital watchman RFID system)
- To update all the necessary documents of workers in the Shell system
- Managed the Shell Track system, accurately recording workers' working hours and ensuring timely submission of reports to Shell
- Maintained and updated manpower records, including work schedules, attendance, certifications, and personal details, ensuring compliance with site regulations
- Prepared and submitted monthly workforce reports, ensuring accurate documentation of working hours, overtime, and site activities
- Assisted in workforce planning and deployment, ensuring manpower allocation aligned with operational needs
- Handled site access approvals and compliance documentation, ensuring all personnel met safety and security requirements
- Managed administrative tasks, including data entry, record-keeping, and generating reports for management review
- Coordinated with HR and operations teams for employee onboarding, ensuring all necessary documentation and site access arrangements were completed
- Acted as the primary point of contact for workers and site management, addressing queries related to work schedules, payroll, and attendance tracking
- Ensured compliance with Shell's safety policies and regulatory requirements, maintaining accurate records for audits and inspections
- CLIENT: SHELL EASTERN PETROLEUM PTE LTD, PULAU BUKOM REFINERY
LAB ASSISTANT AND ACCOUNT
BS TECH PTE LTD
01.2017 - 01.2018
- Prepare invoices for the items to billed out
- Record the payments for each companies
- Filing the invoices copy for accordingly
- Handle and prepare all the calibrated certificates
- Verify all the amounts that have been billed everyday
- Scan out all the do's and the tax invoices after each billing items
- Proficient in using main Microsoft Office and Excel
- Printing out the certificates of the items that have been calibrated
- Checking out the items that have been calibrated certified and properly received by the customers
- Trained to register calibrating items from other companies
- Monitor all the items that have been received and make sure it's not damaged and return it to the customer after calibrated
- Handle and prepare all the calibrated certificates
- Verify all the certificates make sure all perfectly print out
- Scan out all the certificates and folder it in the system
- Proficient in using main Microsoft Office and Excel
CUSTOMER SERVICE & ADMIN OFFICER
MARRI MAJU TRANSPORT
12.2015 - 04.2016
- Responsible for Reception of Customers and Front desk Operations
- Performed Minor Purchasing for Office equipment and Supplies
- Prepare, Monitor, and Maintain Accounts Payables and Receivables
- Handle and Prepare full sets of accounts
- Verify Accuracy of Purchase Orders and Invoices
- Perform Bank Reconciliations
- Update Cash Book and Petty Cash Flow
- Proficient in Using Main Microsoft Office and Excel
- Handled a high volume of inbound and outbound calls, assisting customers with transport service inquiries, bookings, and issue resolution
- Provided accurate information on transportation options, pricing, delivery schedules, and service availability
- Assisted customers in scheduling lorry transport, ensuring smooth coordination between customers and the operations team
- Addressed and resolved customer complaints and service issues professionally, maintaining a high level of customer satisfaction
- Followed up on customer requests, confirmed bookings, and provided real-time updates on shipment status
- Documented all customer interactions, including inquiries, complaints, and resolutions, to ensure service quality and compliance
- Part time
Education
Bachelor of Business - Finance
Murdoch University
Singapore12.2023
Diploma - Information Technology
Kaplan Higher Education Academy
Singapore04.2017
Foundation Studies - English
Kaplan Higher Education Academy
Singapore07.2016
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Sek.Men.Keb.Impian Emas
01.2015
Skills
- Management experience
- Event Planning
- Accounting
- Petty Cash Handling
- Sales
- Cash Flow Management
- Microsoft Excel
- Leadership quality
- Financial Planning
- Good Communication skill
- Active listening
- High level of patience
- Positive attitude
References
- Sri Vijaylingam, Satkunam, Logistic Manager, 90801886, Exyte, Singapore
- Letchmey, Marriappan, Senior Admin Secretary, 81571211, Exyte, Singapore
Languages
Malay
English
Tamil
Timeline
DOCUMENT EXECUTIVE
ASSAR INTERNATIONAL PTE LTD
03.2022 - Current
DOCUMENT CONTROLLER E ADMIN OFFICER
MUN SIONG ENGINEERING
11.2020 - 02.2022
ADMIN OFFICER
PEC SINGAPORE
11.2018 - 11.2020
LAB ASSISTANT AND ACCOUNT
BS TECH PTE LTD
01.2017 - 01.2018
CUSTOMER SERVICE & ADMIN OFFICER
MARRI MAJU TRANSPORT
12.2015 - 04.2016
Bachelor of Business - Finance
Murdoch University
Diploma - Information Technology
Kaplan Higher Education Academy
Foundation Studies - English
Kaplan Higher Education Academy
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Sek.Men.Keb.Impian Emas