Tew Phei Ling

Responsibilities Included:

• Invoice Processing:

- Receive and verify invoices for goods and services.

- Match invoices from delivery orders to purchase orders and receiving documents.

- Ensure accurate records of expenses and cost centers in MYOB accounting system.

• Payment Processing:

- Process payments (cheques, wire transfers) to suppliers.

- Prepare necessary payment documents such as payment list, supplier reconciliation, payment voucher once payment is generated.

- Resolve payment discrepancies and disputes with suppliers, particularly involving Credit Note or Debit Note.

- Monitor and follow up retail operating bill such as rental, utilities, license fee, etc.

• Supplier Relations:

- Correspond with suppliers regarding payment inquiries (SOA) and issues.

• Record Keeping and Reporting:

- Maintain accurate records of invoices, payments, and transactions.

- Generate and analyze reports to support internal and external audits.

- Manage monthly bank reconciliation and AP aging report.

- Maintain and oversee the fixed asset list for the retail.

• Cashflow Management:

- Monitor and manage daily cash flow to maintain an optimal level by ensuring sufficient funds are available to meet payment obligations.

- Facilitating transfers of excess funds to designated accounts when appropriate.

- Manage petty cash and validate reimbursements from staff.

Responsibilities Included:

• Provide advice on making claim and the process involved.
• Collect accurate information and documents to proceed with submission of claim.
• Analyzing claims made by program owner and request for supporting documents if necessary.
• Liaise with claim auditor for audit check.
• Monitor the progress and deadline of claim.
• Prepare and submit report upon the completion of claim submission.
• Assist in other ad-hoc duties as required.

Responsibilities Included:

• Accounts Receivable:

- Generate monthly AR reports and Statement of Accounts.

- Review and analyse customer accounts and ensure incoming receipts are allocated as per remittance received.

- Issue Sales Documents and Invoices.

- Issue and posting debit/ credit note.

- Maintain proper recording of inventory movement.

- Handle Petty Cash.

• Admin:

- Prepare permit for declaration import and export for product. Eg. Inward, Outward, OO and II.

- Prepare certificate of origin (CO).

- Prepare goods shipment.

- Liaise with relevant internal and external parties to coordinate all issues.

- Assist in calculate commission for salesperson.

- Follow-up staff leave record.

- Assist in database entry.

- Outstation to overseas for Exhibition (Bangkok, Hong Kong, Turkey and Dubai).

- Handle cash, debt collection and issue sales invoice in Exhibition.