Tan Siew Kim (Nancy Grace)
Summary
Leader with 45 years of successful Operations Executive experiences with organizational skills, interpersonal skills and computer data knowledge to effectively perform administrative and operational support duties with maximum impact. Consistently promotes company values and service standards for efficient office operations.
Overview
42
42
years of professional experience
Work History
Executive, Project Operations Admin
IX Technology Pte Ltd
2023.03 - Current
- Responsible for administrative functions in project operations, including procurement, manpower arrangement, project status/billing and minutes, invoices and claims, and updating of installers and workers lists and certification.
- Ensured smooth day-to-day operations by addressing any workflow disruptions promptly and effectively.
- Developed strong relationships with vendors, improving collaboration and negotiation outcomes.
- Drove team engagement to achieve aggressive company targets.
- Leveraged meeting minutes to measure progress and accountability.
- Negotiated supplier discounts to improve bottom line.
Community Care Assistant
Lentor Residence Pte Ltd
2022.11 - 2023.02
- Assisted clients with mobility such as getting out of bed, dressing and transferring to commode or wheelchair.
- Promoted independence among clients through tailored assistance with daily living tasks.
- Guided patients to restroom to support bladder and bowel relief requirements.
ADMIN CONTROL
TUNGHUA SHIPPING AND TRANSPOR PTE LTD
2019.09 - 2020.04
- Assist in PortNet/MBP operation, co-ordinate and plan prime mover trips, oversee day-to-day operations, monitor emails and orders, and handle job orders from logistic companies.
- Established and maintained effective communication with clients and contractors.
OFFICE ADMINISTRATOR
JA INTERIOR DESIGN PTE LTD
2014.01 - 2019.05
- Assist in projects administrative work, handle human resource tasks, assist in project handover, purchase and liaise with vendors, prepare quotations and invoices, handle petty cash and claims, and more.
- Interacted with customers by phone, email, or in-person to provide information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Contributed to a positive work environment by fostering strong working relationships among colleagues.
- Improved workplace efficiency with the regular maintenance of office equipment and proactive troubleshooting of technical issues.
- Enhanced team collaboration with the establishment of clear communication channels and guidelines.
- Oversaw maintenance of office facilities and equipment by collaborating with and inspecting work of repair contractors.
- Monitored and oversaw general cleaning of office in line with company cleanliness standards.
- Managed and properly accounted for petty cash issued to facilitate general office activities.
- Maximized office space utilization by maintaining a clean, organized work environment that encouraged productivity and efficiency.
- Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
BANK ADMIN OFFICER
THE BANK OF NOVA SCOTIA
1997.01 - 2010.01
- Procurement & Administrative
- Liaise with vendors for quotes and prices, handle procurement for bank functions, manage contracts and leases, handle admin correspondences, assist in communication room operations, and more.
- Mentored junior staff members, helping them develop their skills.
- Responded to emergency calls relayed from dispatcher or supervisors and communicated situation details to other officers.
- Negotiated contracts with vendors optimally, securing best deals for the organization while maintaining excellent working relationships.
SENIOR TELEX OPERATOR
BARCLAYS BANK PLC
1982.01 - 1996.01
- Ensure accuracy and timely bank payment system via telex, fax, and swift system
- Handle miscellaneous administrative duties and assist in reception and mail room.
Education
High School Diploma -
University of Cambridge
Skills
- Communication,
- Teamwork,
- Adaptability,
- Interpersonal Skills,
- Problem -Solving,
- Empathy
- Creativity,
- Self-Motivation,
- Cultural Sensitivity,
- Positive Attitude
Personality - Description
Self-motivated, Positive Attitude with high energy , great endurance, patience and work independently.
Languagesproficiency
- ENGLISH, EXCELLENCY
- CHINESE, GOOD
Educationqualification - Diplomainbusinessstudies
- Human Resource Management
- Business Organization & Environment
- Effective Business Communication
- Business Finance
Computerqualificationscertifications
Microsoft Office (Word, Excel & Power Point.)
Personalparticulars
Tan Siew Kim (Nancy Grace), Singaporean, 04/16/59, Married, 86307447, abundancegrace7@gmail.com, Blk160, Lor 1Toa Payoh, Singapore, 310160
Timeline
Executive, Project Operations Admin
IX Technology Pte Ltd
2023.03 - Current
Community Care Assistant
Lentor Residence Pte Ltd
2022.11 - 2023.02
ADMIN CONTROL
TUNGHUA SHIPPING AND TRANSPOR PTE LTD
2019.09 - 2020.04
OFFICE ADMINISTRATOR
JA INTERIOR DESIGN PTE LTD
2014.01 - 2019.05
BANK ADMIN OFFICER
THE BANK OF NOVA SCOTIA
1997.01 - 2010.01
SENIOR TELEX OPERATOR
BARCLAYS BANK PLC
1982.01 - 1996.01
High School Diploma -
University of Cambridge