TABITHA DURGA SHINI
Summary
Human Resources Executive with 4 years of progressive HR experience and advanced knowledge of employment law, compensation, recruitment and employee relations. Engages with HR service providers on HR systems, payroll, insurance and training and development to promote high performing organization with efficient operating systems, professional and skilled staff. Maintains strong stakeholder focus and service-oriented attitude with excellent organization and interpersonal skills to excel in multi-cultural environment. Hardworking and passionate job seeker with strong organizational skills eager to secure Human Resource Executive position.
Ready to help team achieve company goals. Looking for an opportunity to upgrade myself and be able to contribute to the organization as well. Always aiming for success no matter what. Ready to learn, adapt and take on new challenges.
Overview
4
4
years of professional experience
Work History
HR EXECUTIVE ASSISTANT
ENTRACO MARINE ENGINEERING PTE LTD
08.2021 - Current
- In-house recruitment with sourcing, interviewing using various networks such as Mycareersfuture/Jobstreet/Sph
- In-charge of onboarding of staffs & foreign workers
- Manage & Apply New applications and renewal of Employment passes/Work passes (Work Permit/S-Pass) & Renewal of Passport
- Responsible for processing payroll including overtime, allowances & claim (Checking workers' timesheets/keying in deductions of Dorm bills, preparation of payroll summary)
- To ensure accuracy and the integrity of employees' data required for payroll processing
- Manage Employees' attendance, leave and medical leave
- Keep track of employees (FW) Training records, Work Permit Expiry, Passport Expiry
- Handle all accident reports & responsible for uploading I-REPORT on MOM site and follow-up for WICA with MOM
- Source for new trainings for employees to attend to enhance their skills
- Prepare Employment Contract/Verification Letter/Company Warning Letters & Memo
- Taking down & Preparation of Meeting Minutes
- Assist in IR8A preparation and Submission
- In-charge of Exit Formalities for Foreign Employees inclusive of booking flight tickets, payment settlement, cancellation of Work Pass & IR21 procedure
- Bridge employees' relations by addressing demands, grievances, or other issues
- Manage & Liaise with Employees' Dormitory with queries/emails
- Consolidating manpower data needed by the sponsoring shipyards
- (Covid-19 related matter)
- Assisting in administration of requisition of stationery
- Assist with audit procedures (Filing & Checking)
- In-charge of inspections from EDB
- Liaise with EDB/MOM/HPB/MPA Regarding all covid-19 matters.
- Streamlined HR processes for improved efficiency and productivity within the department.
- Supported executives in decision-making by providing comprehensive HR data analysis and insights.
- Developed strong relationships with employees, promoting a positive work environment and open communication channels.
- Ensured compliance with labor laws and regulations through diligent monitoring of policies and procedures.
- Maintained accurate employee records, ensuring timely updates and adherence to data privacy standards.
- Managed sensitive employee relations issues effectively while maintaining strict confidentiality.
- Acted as liaison between employees and senior leadership team, fostering open lines of communication for feedback loop improvements.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Answered and redirected incoming phone calls for office.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Organized new employee orientation schedules for new hires.
- Processed employee termination paperwork at direction of supervisory staff.
- Applied mediation and collaboration to successfully resolve employee complaints and grievances.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
HR EXECUTIVE ASSISTANT/MANAGER
GSV ELECTRICAL ENGINEERING PTE LTD
01.2021 - 06.2021
- In-house recruitment with sourcing, interviewing using various networks such as Mycareersfuture/Jobstreet/Sph
- In-charge of onboarding of staffs & foreign workers
- Manage & Apply New applications and renewal of Employment passes/Work passes (Work Permit/S-Pass) & Renewal of Passport
- Responsible for processing payroll including overtime, allowances & claim (Checking workers' timesheets/keying in deductions of Dorm bills, preparation of payroll summary)
- To ensure accuracy and integrity of employees' data required for payroll processing
- Manage Employees' attendance, leave and medical leave
- Keep track of employees (FW) Training records, Work Permit Expiry, Passport Expiry
- Handle all accident reports & responsible for uploading I-REPORT on MOM site and follow-up for WICA with MOM
- Source for new trainings for employees to attend to enhance their skills
- Prepare Employment Contract/Verification Letter/Company Warning Letters & Memo
- Taking down & Preparation of Meeting Minutes
- Assist in IR8A preparation and Submission
- In-charge of Exit Formalities for Foreign Employees inclusive of booking flight tickets, payment settlement, cancellation of Work Pass & IR21 procedure
- Bridge employees' relations by addressing demands, grievances, or other issues
- Manage & Liaise with Employees' Dormitory with queries/emails
- Consolidating manpower data needed by the sponsoring shipyards
- (Covid-19 related matter)
- Assisting in administration of requisition of stationery
- Assist with audit procedures (Filing & Checking)
- In-charge of inspections from EDB
- Liaise with EDB/MOM/HPB/MPA Regarding all covid-19 matters.
- Streamlined HR processes for improved efficiency and productivity within the department.
- Developed strong relationships with employees, promoting a positive work environment and open communication channels.
- Managed full-cycle recruitment process, attracting top talent for key positions within the company.
- Ensured compliance with labor laws and regulations through diligent monitoring of policies and procedures.
- Coordinated employee training programs, enhancing skill sets and fostering professional development opportunities.
- Maintained accurate employee records, ensuring timely updates and adherence to data privacy standards.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Organized new employee orientation schedules for new hires.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Coordinated employee training programs to improve productivity and performance.
- Administered compensation, benefits, and performance management systems at direction of supervisor.
- Processed employee termination paperwork at direction of supervisory staff.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Answered high volume of phone calls and email inquiries.
- Handled incoming and outgoing mail, email and faxes.
- Took notes and dictation at meetings.
- Screened personal and business calls and directed to appropriate party.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Established performance goals for employees and provided feedback on methods for reaching those milestones.
ADMINISTRATIVE ASSISTANT
KEPPEL OFFSHORE & MARINE (KEPPELFELS)
10.2019 - 11.2020
- Plays key role in administration department
- Ensure smooth operations in office
- Sorting out all office mails
- Checking emails daily & respond to all emails, accordingly, liaise with all departments/Personnel
- Taking Meeting minutes, collating manpower summary, handling all department employees' enquiries, data entry, Timekeeping
- Arranging/Scheduling Interviews for Managers to attend
- Worked in a fast-paced environment
- Up Keeping Documentations / Assisting in filing & auditing process (upkeep SOP & RA)
- In-charge of Planning & executing events for department colleagues (Functions/gatherings)
- Personal assistant job -assisting managers' schedule on a daily basis
- Organize & co-ordinate executive meetings/contractor meetings
- Handlings & submissions of claims
- Working closely with Keppel offshore & Marine HR regarding department (work permit, courses & passport renewal)
- Usage of SAP
- Replying to all emails, liaise with all departments/Personnel
- Handling/Assisting/Liaise with the Marine Port Authorities.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Promoted positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Developed comprehensive reports for management by collecting data from various sources, analyzing trends, and presenting actionable insights.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Assisted development and implementation of new administrative procedures.
- Managed filing system, entered data and completed other clerical tasks.
- Established administrative work procedures to track staff's daily tasks.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Completed forms, reports, logs and records to handle all documentation for human resources quickly.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Education
DILPOMA IN INTERNATIONAL HR MANAGEMENT -
REPUBLIC POLYTECHNIC
01.2024
O LEVELS (5 CREDITS) -
FAJAR SECONDARY SCHOOL
01.2016
Skills
- Excellent and effective communication skills
- Excellent presentation skills
- Administration & HR Management
- Ability to work independently with no to minimal supervision
- People Oriented
- Co-ordinate & Conducting Meetings
- Well Proficient in MS Office
- Excellent Computer literacy skills
- Ability analyze data and problem-solving skills
- Proficient in social media handling social platforms including promoting & digital marketing
- Resourceful Team Player
- Comfortable working in a fast-paced environment
- Ability to work in a team and contribute effectively
- Good planning skills
- Ability to retrieve information needed within a short period
- Meeting Planning
- Document Management
- File Organization
- HR Policies Knowledge
- Employee Relations
- Travel Arrangements
- Calendar Management
- Payroll Processing
- Conflict resolution
- Performance management
- Administrative support
- Recruitment support
- Scheduling expertise
- Microsoft Office Suite
- Confidentiality maintenance
- Adaptability and flexibility
- Team collaboration
- Organizational skills
- Attention to detail
- HR software proficiency
- Communication Management
- Time management
- Human Resources Administration
- Recruitment
- Office Administration
- Administrative Skills
- Employee Onboarding
- Team Player
- Conflict Management
- Labor Law Knowledge
- Business Administration
- Human Resources Support
- Payroll Administration
- Scheduling
- Appointment Setting
- Travel Administration
Languages
ENGLISH
Bilingual or Proficient (C2)
TAMIL
Bilingual or Proficient (C2)
MANDARIN
Elementary (A2)
Malay
Elementary (A2)
Availability
Aug 2024 Onwards but negotiable
designation
HR EXECUTIVE
awards
- Edusave Awards for Achievement, Good Leadership and Service (EAGLES)
- NATIONAL YOUTH ACHIEVEMENT AWARD SINGAPORE (THE BRONZE LEVEL)
Timeline
HR EXECUTIVE ASSISTANT
ENTRACO MARINE ENGINEERING PTE LTD
08.2021 - Current
HR EXECUTIVE ASSISTANT/MANAGER
GSV ELECTRICAL ENGINEERING PTE LTD
01.2021 - 06.2021
ADMINISTRATIVE ASSISTANT
KEPPEL OFFSHORE & MARINE (KEPPELFELS)
10.2019 - 11.2020
DILPOMA IN INTERNATIONAL HR MANAGEMENT -
REPUBLIC POLYTECHNIC
O LEVELS (5 CREDITS) -
FAJAR SECONDARY SCHOOL
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