Summary
Overview
Work History
Education
Skills
Nricno
Personal Information
References
Languages
Timeline
Generic
Suraidah Ahmad

Suraidah Ahmad

Singapore,Jurong West St 93

Summary

One of my key strengths is my ability to efficiently manage multiple tasks while upholding a high level of accuracy and attention to detail. I have extensive experience in various administrative functions, including overseeing day-to-day office operations, coordinating travel arrangements, and planning events. Additionally, I excel in managing and organizing documents, files, and records, both in physical and digital formats.

I serve as a primary point of contact for internal and external stakeholders, including clients, vendors, and team members. My role extends to providing human resources support, such as conducting interviews, facilitating new employee onboarding, maintaining personnel records, and coordinating employee benefits.

In my position, I am dedicated to ensuring the smooth functioning of the office environment while providing direct support to executives or managers within the organization. I apply analytical and secretarial skills to communicate ideas effectively and deliver high-quality work. My commitment to improving efficiency and quality enhances administrative processes within the organization. I am proactive and adept at working independently in a fast-paced environment, completing tasks accurately and efficiently.

Overall, I thrive with minimal supervision and am focused on achieving results that benefit the organization.

Overview

28
28
years of professional experience

Work History

Quality Assurance Administrator

BW OFFSHORE SHIPHOLDING PTE LTD
03.2021 - 06.2024
  • Ensure timely transmission of all relevant documents to designated third-party inspection service providers and expedite the receipt of inspection reports.
  • Electronically transfer, distribute, and manage Inspection Reports, Inspection Release Notes, Non-Conformance Report (NCR) Register, Observation Register, Surveillance Plan, Audit Report, and Surveillance Checklist.
  • Perform other duties as assigned by the Project Quality Manager and assist the entire QA Team as needed.
  • Promote Environmental Awareness through Workplace Environmental Community (WEC) initiatives, implement green initiatives, and organize related events and activities.

Office Manager

ROBUST UNIVERSAL (M) SDN BHD
05.2018 - 04.2020
  • Supervising administrative staff and delegating tasks to ensure efficiency and productivity.
  • Managing office budgets, expenses, and procurement of office supplies.
  • Organizing and coordinating meetings, conferences, and office events.
  • Maintaining office policies and procedures, and ensuring compliance with company standards.
  • Managing office facilities, including maintenance and repairs.
  • Implementing and maintaining office systems and procedures for smooth operation.

Office Manager

ROBUST UNIVERSAL (S) PTE LTD
11.2016 - 04.2018

Assets Secretary to Vessel Area Manager

SAIPEM SINGAPORE PTE LTD
10.2011 - 10.2016
  • Provides secretarial support to the Assets Manager & assist administration work to Assets Team
  • Managing Assets Manager calendar, scheduling/coordinating his meeting schedule
  • Assist in travel arrangement , Visa application and hotel accommodation along with travel reimbursement.
  • Oversee the cleanliness of the office and safe working environment.
  • Organizing documents & proper filing for easy access to the team


Project Secretary to Project Director & Project Manager

SAIPEM SINGAPORE PTE LTD
12.2010 - 10.2016
  • Provides secretarial support to the Project Director & Project Manager
  • Arrange of Keppel Entry Pass and Induction Passes for the new starters & visitors
  • Supervise Cleaner; ensure general cleanliness of the office area, meeting room, changing room & pantry areas are clean at all time


Site Staff Administrator

FOSTER WHEELER EASTERN PTE LTD
05.2007 - 11.2010

Executive Secretary to Chief Financial Officer & General Manager

CARRIER SINGAPORE (PTE) LIMITED
02.2006 - 04.2007

Sales Secretary to Director of Sales

FURAMA RIVERFRONT SINGAPORE
10.2004 - 02.2006

Executive Secretary to Director Of Sales

GOLDEN LANDMARK HOTEL
05.1999 - 06.2001

Admin Assistant

CITY DEVELOPMENT LIMITED
05.1996 - 04.1999

Education

Understanding & The Practices of Employment Act 1955 : Minimizing Litigation Risks -

Atlas Links (in Malaysia)
01.2019

Termination & Dismissal -

OTC Labour Leadership Institute
01.2016

Understanding The Employment Act -

OTC Labour Leadership Institute
01.2016

Effective Secretarial Skills -

Management Development Institute of Singapore
01.2015

Critical and Creative Thinking -

Management Development Institute of Singapore
01.2013

Managing Yourself, Managing Others -

National University of Singapore
01.2012

Private Secretary Diploma -

London Chamber of Commerce and Industry (LCCIEB’s)
01.1999

Certificate in Business Studies (Secretary) -

London Chamber of Commerce and Industry (LCCIEB’s)
01.1999

6 GCE O’Level -

Tampines Secondary School
01.1995

Skills

  • ShareCat & SharePoint
  • Power BI software knowledge & LUCY Inspection Software
  • SAP Knowledge on various profile (Service PR, Material PR, WO, DO, SE & Approval on Behalf of Bosses)
  • Strong knowledge of Words, Excel, Access and Power Point including email
  • Ability to write and speak English & Malay and able to speak basic Mandarin
  • Proficient in Driving with class 2B, 2A, 2 & 3

Nricno

S7604107E

Personal Information

  • Date of Birth: 02/08/76
  • Nationality: Singaporean
  • Marital Status: Married

References

  • Mr Kiran Kumar Attili, Senior Manager Project Quality, BW Offshore Holding Pte Ltd, 30 Pasir Panjang Road, #14-31/32 Mapletree Business City, Singapore 117440, 6632 7888 (O), kiran.kumar.attili@bwoffshore.com
  • Mr Wang Jian Ping, E&C Vessel Area Manager, Saipem Singapore Pte Ltd, 73 Science Park Drive, #01-03/09 Cintech 1, Singapore Science Park 1, Singapore 118253, 6303 8006 (O), JianPing.WANG@saipem.com

Languages

English
Advanced (C1)
Malay
Advanced (C1)
Indonesian
Intermediate (B1)

Timeline

Quality Assurance Administrator

BW OFFSHORE SHIPHOLDING PTE LTD
03.2021 - 06.2024

Office Manager

ROBUST UNIVERSAL (M) SDN BHD
05.2018 - 04.2020

Office Manager

ROBUST UNIVERSAL (S) PTE LTD
11.2016 - 04.2018

Assets Secretary to Vessel Area Manager

SAIPEM SINGAPORE PTE LTD
10.2011 - 10.2016

Project Secretary to Project Director & Project Manager

SAIPEM SINGAPORE PTE LTD
12.2010 - 10.2016

Site Staff Administrator

FOSTER WHEELER EASTERN PTE LTD
05.2007 - 11.2010

Executive Secretary to Chief Financial Officer & General Manager

CARRIER SINGAPORE (PTE) LIMITED
02.2006 - 04.2007

Sales Secretary to Director of Sales

FURAMA RIVERFRONT SINGAPORE
10.2004 - 02.2006

Executive Secretary to Director Of Sales

GOLDEN LANDMARK HOTEL
05.1999 - 06.2001

Admin Assistant

CITY DEVELOPMENT LIMITED
05.1996 - 04.1999

Understanding & The Practices of Employment Act 1955 : Minimizing Litigation Risks -

Atlas Links (in Malaysia)

Termination & Dismissal -

OTC Labour Leadership Institute

Understanding The Employment Act -

OTC Labour Leadership Institute

Effective Secretarial Skills -

Management Development Institute of Singapore

Critical and Creative Thinking -

Management Development Institute of Singapore

Managing Yourself, Managing Others -

National University of Singapore

Private Secretary Diploma -

London Chamber of Commerce and Industry (LCCIEB’s)

Certificate in Business Studies (Secretary) -

London Chamber of Commerce and Industry (LCCIEB’s)

6 GCE O’Level -

Tampines Secondary School
Suraidah Ahmad