Subbarshinie Gnashanmugam
Summary
Highly motivated, quick learner and dedicated person with total of 15 years of working experience which entails of Oil and Gas Industry, Statutory Board of Singapore and Law Firms. Strive to deliver the best in whatever responsibility that is entrusted to ensure the work is completed in very professional manner. Mission-oriented team player and highly successful individual with a proven ability to establish and negotiate the contractual agreements of the company as well as developing innovative contracting approaches to achieve positive outcomes for users of service. Highly competent with extensive experience administering multi-million-dollar contracts for major projects in the oil and gas field. Expertise includes managing pre-award contract management with an emphasis on pre-qualification and bid evaluation, request for quotations, short listing of bidders, negotiating, drafting and placement of contract award. Other areas of contract experience include post-award contract management and administration in the areas of insurance, performance guarantee, change order management, progress measurements and correspondence management for contractual correctness and perimeters. Ensure all contractual issues of scope, cost and on time delivery and completion of services from point of project inception to completion. The above information provided is true to knowledge and reference will be provided upon request.
Overview
21
21
years of professional experience
1
1
Language
Work History
Contracts Manager
Step Oiltools Pte Ltd
02.2019 - Current
- Contract Negotiation and Compliance review all terms and conditions of contracting in all bids and tenders from customers and advise operations managers of exceptions which must be taken in the bid or quote in accordance with the Akastor/SOBV Contracts Standards and applicable business norms; and provide comments to operations managers on aspects of terms and conditions which do not require exceptions but are matters of concern that require the manager to consider whether additional exceptions need to be taken from an operational/commercial perspective or which need to be considered in the context of the commercial terms which will be bid assist the operations managers in terms of the negotiation of the legal terms and conditions of bids, tenders, quotes and standard terms after initial submissions to the customer, including where necessary direct negotiation with the customer’s representatives, to finalize a contract for execution prepare and finalize deviation reports for recording approval by SOBV of deviations in operational contracts from SOBV Business Norms perform a similar role in respect of SOBV standard terms and conditions of sale or provision of equipment and services, or terms and conditions of quotations to customers, in non-bid/tender situations where necessary, liaise with insurance advisers and QHSE staff and advisers to ensure that the insurance and QHSE terms and conditions in bids, tenders, quotations and standard group contracts match the Group’s insurance and QHSE framework liaise with and assist the group’s Russian/Caspian internal lawyer to ensure that operational contracts in those locations comply with the group’s approach to contracts standards and business norms while adjusting for local legal requirements in those jurisdictions as needed, provide guidance on contract matters to operations managers or other operational staff, including training of existing or new operations managers and other employees in contracting practices and procedures, KYC and supplier requirements, and general compliance with Code of Conduct and standards issues
- Provide classroom training on Business Ethics and Code of Conduct to new employees and bi-annually to all the employees within the SOBV Group
- Contract Management and Administration develop and implement procedures for contract management and administration in compliance with Group policy
- As appropriate, contribute to or influence Group policies
- Act as the lead point of contact on operational contract matters between the SOBV Group and Akastor
- Monitor competitive terms; monitor customer reaction to and acceptance of our terms and conditions and contracting practices; recommend changes
- Assist operational staff in relevant locations in maintaining contractual records and documentation such as receipt and control of all contracts, contract correspondence, customer contact information sheets, contractual changes, status reports, insurance certificates, and other documents for all projects
- Establish a data base for contracts reviewed, exceptions and comments thereon, and of executed contracts
- Act as the lead point of contract on insurance policies between SOBV group and the insurance providers, including liaison with insurance providers for annual renewal of group policies, certificates of insurance and updates thereof for all contracts where certificates are required
- Monitor compliance by company employees with established contract procedures
- Identify areas of recurrent pressure and, where possible; revisions to contract standards and business norms might need to be proposed
- Risk Management and Compliance educate company executives in regard to legal and risk management issues related to operational contracts, bids and tenders
- Take charge of the company’s risk reporting requirements and promote the company’s risk management strategy in the area of customer contracts
- Proactively identify potential risk areas and review the management of key risks critical to business continuity in the area of customer contracts
- Contribute to the development and maintenance of a strong business ethics program (including provision of business ethics classroom training to group employees and third party representatives) and the audit program for business ethics compliance in the context of customer contracts conduct due diligence and complete the necessary assessment forms on the company’s customers, suppliers and third party representatives and liaise with the business managers for inputs
- Devise check and audit mechanisms to ensure that business managers fulfil their responsibilities for managing risk while making certain the objectives of the company are accomplished in this area.
Tendering and Contracts Manager
Samsung Heavy Industries
03.2015 - 07.2016
- Provide professional advice, expertise and practical assistance to the staff of designated end-user divisions in contracting strategies, reviewing scope of work, contractor pre-qualification, completion of tender documents, bid evaluations, contract Negotiation, finalizing contract documents, contract controls and contract administration for four (4) projects such as Inpex Ichthys, Total Egina, Petronas FLNG2, Total Martin Lingge and Chevron’s Ubon
- Responsible for complete activities of bid phase
- Manage tendering and contracts during pre-and post-award, contract management on legal and commercial issues to meet needs and objectives in order to facilitate the Company
- Post award contract management, claim management for four major Projects including FPSOs and FLNGs for T&I scope
- Develop subcontracting procedures for the company
- Managing or coordinating complex projects and teams relevant to the required technical discipline
- Responsible for ensuring all the commercial terms of all contracts are implemented correctly in the best interest of the Company;
- Responsible for ensuring timely submission of contractual inputs and notices so as not to affect Company’s recovery or defensive position
- Supervise and direct Engineers and other commercial functions as required including compiling supporting documents for potential claims, preparing advance defense for issues that are likely to evolve during execution phase
- Assist in ensuring that the key contract terms and conditions are presented and understood by the Engineering Team upon award of the Contract
- Any other duty as directed by the Senior Engineering Manager.
Manager
Samsung Heavy Industries
06.2014 - 03.2015
- Contract Administration activities on assigned projects.
- Review and analyze Terms & Conditions and all other contractual requirements to identify areas of risk/concern
- Supports projects in analyzing contractual issues
- Drafts all contractual correspondence
- Fully supports projects and involve in preparation of Change Orders and Claims
- Drafts Contract Amendments including associated Terms & Conditions
- Prepare subcontract Terms & Conditions
- Participate in meetings with Client on contractual issues
- Negotiate and analyses contract terms and identify areas of possible risks and opportunities related to negotiation
- Interpretation and application of contract clauses
- Exploring contractual solutions and alternatives to minimize risks and optimize opportunities during contract development and contract execution
- Advise and assist Senior Manager on all commercial and contractual matters
- Provide necessary guidance to members of contract team on contractual and commercial issues
- Provide necessary inputs to monthly report as well as prepare all other reports dealing with commercial and contractual issues
- Attend project meetings where necessary and provide advice on commercial and contractual issues.
Administrator
EPCI
01.2012 - 01.2013
Manager
Saipem Singapore Pte.Ltd
01.2008 - 01.2012
- Provide legal and contractual advice to protect company’s interests;
- Ensure through the legal and contractual activities that risks are monitored and controlled and all possible opportunities are exploited in the most profitable way;
- Support risk and opportunity management process involving and informing the project risk engineer on identified risks and opportunities
- Provide a good contractual administration of projects, in terms of timely and correct accomplishment of all contractual actions required to safeguard company’s rights and interests, and traceability and record of events, and ensure that all relevant documents are legally binding, properly filed and easily retrievable
- Provide effective and informed assistance in case of insurance claims and litigation;
- Ensure implementation of the Golden Rules and Silver Guidelines
- Reference contact of the Legal Corporate Department in connection with the application of the laws regulating the administrative responsibilities of companies, in particular the Italian Legislative Decree No
- 231/2001
- To achieve the above goals, the following activities were performed: -
- Ensure all contracts documents are effective, available, up-to-date and properly stored
- Ensure proper distribution of the contract documents to Corporate / O.C
- Departments and project team members
- Carry out a contract review in compliance with ISO9000 provision, ensuring all team members are aware of the project scope and contractual rights and obligations
- Ensure timely preparation of contractual notices
- Manage Change Orders and Claim process
- Verify terms and conditions of subcontracts and purchase orders
- Verify payment documentation to client and from subcontractors and main vendors
- Verify required insurance coverage and follow up of insurance claims
- Arrange the Project Cost Report for the Client, Cost Reports for subcontracts and major purchase orders; and
- Fill out and maintain project registers.
Commercial Advisor (Management Trainee
Saipem Singapore Pte.Ltd
01.2008 - 01.2010
- Assistance and advice to the business unit for its tender acquisitions
- Liaison with Commercial department on contractual / legal aspects relevant to the stipulation of contracts and cooperation agreements up to contract award
- Analyze tender documents, draft contracts qualification, summarize key contract conditions and review, qualify & amend Contracts clauses to safeguard the Company interests;
- Analyze and/or prepare Cooperation Agreements, Partnerships, Joint-Ventures, etc
- Participates in the Negotiation and formulation of Contracts and Cooperation agreements with clients and partners;
- Gives assistance and advice, when required by process, for the interpretation of contractual clauses, preparation of legal opinions during the contract execution phase and ad hoc duties;
- Researched and prepared reports on International Arbitration laws such as ICC, UNCITRAL; also, the International arbitration institutions such as SIAC, LCIA, CIETAC and HKIAC
- Conducted extensive research on the applicable Competition Laws in Asia Pacific including Australia, UK and Russia
- Commercial Department
- Screens the market in related business area to identify projects which are of potential interest
- Contacts client to gather further information on the project of interest and to formally express Company's interest
- Conducted due diligence exercises and prepared reports for the APAC region
- Research and analyze the market prospects, contracts, legal compliance and statutory instruments and issuance of report accordingly
- Prepare tender and pre-qualification dossier within a fixed time frame, reply to the specific questions/requests included in the Prequalification Questionnaire
- Other ad hoc duties such as:
- Compliance to Client’s requirements in terms of involvement of local Contractors and integrate resources by increase Company’s competitive position
- Schedule of bid preparation activities
- Ensure the tender documents analysis and Site visits/surveys if necessary
- Ensure the technical and financial processing of estimates and the preparation of tenders in related business areas with the collaboration of relevant departments
- Ensure that any clarification and/or further information are provided to the Client
- Participate in negotiations with clients to reach an agreement on the outstanding pricing, commercial, contractual and technical aspects of the Proposal and in the formalization of contracts.
Advisor
Jurong Town Corporation, JTC
01.2007 - 01.2008
- Drafting of documents such as Building Agreement, Agreement to Lease, Lease, Variation of Lease, Supplemental Agreements, Deed of Novation, Memorandum of Agreement and Deed of Confidentiality
- Liaison with external solicitors in negotiations and pertaining to their queries as to the perfection of the Legal documents and Singapore Land Authority
- Knowledge of Letter of Offer and Letter of Acceptance in regards to pre-and post negotiations
- Liaison with tenants and customer service departments on rental arrears, including stepping up reminders, conducting legal searches
- Responsible for updating weekly report for the assigned project
- Involved and contributed towards WITs, SSS and the event organizing team (departmental affair).
Paralegal, Advisor
Jenny Lai & Co
01.2006 - 01.2007
- Handled conveyance matters/ Real estate and properties
- Liaisons with clients and handled all legal documentations in conveyance matters
- Prepared relevant legal documents and lodged documents with Singapore Land Authority
- Drafted Banks documents: Mortgage agreements, Supplemental Deeds, and Deed of Assignment
- Advise clients pertaining to legal matters, divorce, probates and deed polls.
Paralegal/ Litigation Assistant
Rajah & Tann
01.2003 - 01.2005
- Drafting, review & negotiating all legal documents for clients
- Advising clients on commercial contracts and agreements, company law and corporate compliance
- Planning and organizing workloads to meet business priorities, settling disputes and supervising any agreements, interpreting laws, rulings and regulations
- Research, presenting and summarizing cases to senior lawyers.
Education
Fellowship Assessment Course (FAC) International Entry Course (IEC) -
Singapore Institute of Arbitrator
Singapore11.2021
MBA -
The University of Manchester
Singapore12.2014
Bachelor of Law - Law
University of London
Singapore08.2006
Diploma - Law
Singapore08.2004
Skills
- Leadership & supervision skills
- Excellent project management knowledge
- Excellent knowledge in tendering, proposal and contract development
- Planning & scheduling skill
- Data analysis skill
- Experience and demonstrated skill in supervising, performing and presenting cost control analysis, schedule development, control and analysis, and overall project reporting activities
- Technical knowledge of engineering, procurement and construction techniques
- Demonstrated skill to present planning and scheduling and cost information to company management and client representatives
- Experience in monitoring, reviewing and completing activities according to previously defined priorities
- Risk assessment & management
- Excellent interpersonal & communication skill
- Ability to work under pressure
- Good computer knowledge, Microsoft Office, Project, DAMs and etc
Affiliations
Organisation / description Position Enrollment
Singapore Institute of Arbitrator Fellowship 2022
Lincoln Inn (Ins of Court, Bar Society UK) Member Since 2010
References
REFERENCES Reference(s) will be provided upon request.
Timeline
Contracts Manager
Step Oiltools Pte Ltd
02.2019 - Current
Tendering and Contracts Manager
Samsung Heavy Industries
03.2015 - 07.2016
Manager
Samsung Heavy Industries
06.2014 - 03.2015
Administrator
EPCI
01.2012 - 01.2013
Manager
Saipem Singapore Pte.Ltd
01.2008 - 01.2012
Commercial Advisor (Management Trainee
Saipem Singapore Pte.Ltd
01.2008 - 01.2010
Advisor
Jurong Town Corporation, JTC
01.2007 - 01.2008
Paralegal, Advisor
Jenny Lai & Co
01.2006 - 01.2007
Paralegal/ Litigation Assistant
Rajah & Tann
01.2003 - 01.2005
Fellowship Assessment Course (FAC) International Entry Course (IEC) -
Singapore Institute of Arbitrator
MBA -
The University of Manchester
Bachelor of Law - Law
University of London
Diploma - Law
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