KALAIVANI S

• Mastered knowledge of client business on behalf of cross-functional teams
• Cultivated relationships with appropriate social media influences to advance brand exposure
• Reduced operational costs by negotiating favorable contracts with vendors and suppliers
• Maintain day-to-day administration and accounting tasks
• Supervise in checking employee records, payroll, processing invoices and submitting for bank Giro
• Develop and implement HR policies, procedures, and best practices that align with company goals and Singapore employment laws
• Administer employee benefits and compensation programs, ensuring compliance with statutory requirements
• Oversee performance management and appraisal processes, fostering a culture of continuous improvement
• Drove growth and innovation by fostering a culture of creativity, collaboration, and continuous improvement.
• Recruited, hired, and trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
• Handled problematic customers and clients to assist lower-level employees and maintain excellent customer service.
• Observed each employee's individual strengths and initiated mentoring program to improve areas of weakness.
• Implemented business strategies, increasing revenue, and effectively targeting new markets.
• Scheduled employees for shifts, taking into account customer traffic and employee strengths.
• Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
• Assisted in recruiting, hiring and training of team members.
• Cultivated relationships with appropriate social media influencers to advance brand exposure.

• Observing labor laws and employment legislation and implementing
• Analyzing and interpreting data to create reports
• Managing recruitment, selection and promotion processes
• Preparing job descriptions, contractual terms and conditions of employment
• Managing payroll and pensions
• Managing employee relations, including facilitating mediation of disputes and dealing with issues like bullying and harassment
• Preparing, planning and assigning work
• Analyzing staffing needs to determine training and development requirements
• Tracking and managing employee absence records
• Maintain and update accounting records and files
• Post transactions and categorize records in the general ledger (e.g
• By assets, liabilities and expenses)
• Reconcile bank statements in a timely manner
• Review and process invoices
• Perform month-end and year-end accounting closings
• Apply new accounting policies and ensure compliance with rules and regulations
• Entries in Software for Accounts Receivable (AR), Accounts Payable (AP), and General Ledger (GL)
• Carry out and support other duties assigned by the Company
• Self-motivated, with a strong sense of personal responsibility.
• Worked effectively in fast-paced environments.
• Skilled at working independently and collaboratively in a team environment.
• Proven ability to learn quickly and adapt to new situations.

• Filing of Documents
• Meeting of Suppliers to quote material/metal supplies
• Quotation / Contract Documents Drafting & Preparation
• Issuing of Payroll using BMS Software
• Filling CPF using CPF Excel
• Payment of FWL, Road Tax, Insurance, Man Year Entitlement Application
• Performance Bond Insurance for Contract
• Ad hoc of Admin duties to Project Manager & 3 Directors
• Director's personal Credit Card payment, Fire Insurance, Car Service
• Preparation of cheque using Envico Software
• E-Filing / Tax Rebate Calculation
• Enrolling of Workers Courses (NTUC, QMT)
• Collected data, input records, and protected electronic files.
• Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
• Scheduled appointments and meetings, organized materials and prepared rooms.

Reason for Leaving: Temp Position

• Company Overview: Jurong Island
• Assist in recruitment process such as job posting, short listing and scheduling of suitable candidates for interview
• Onboarding and Offboarding for Employee
• Document control representative for ISO
• Payroll function
• Work Pass Application, Renewal and Cancellation
• Handling of general worker such as dormitory arrangement, update residential address via MOM OFWAS system, CSOC, Core trade, levy waiver, medical checkup for new hire and 6 monthly medical & renewal workers,NS Claims etc
• Matters related to MYE application
• Conduct and complete market surveys from MOM, OED IRAS, CPF, WDA and various HR related surveys
• Other ad-hoc duties as assigned by the Management
• Hotel / Flight Booking / Travel Arrangement / Rental Apartments
• Scheduling & Organizing Party / Meetings / Events
• GST Accounts / E-Filing Income Tax,IR21,IR8A
• Banking & Issuing Payroll, Medical Claims, Attendance Compilation, OT etc
• Preparation of Quotations, Invoices
• General Admin Support
• Handle staff recruitment, deployment, onboarding/orientation process
• Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
• Answered multi-line phone system and enthusiastically greeted callers.
• Maintained daily report documents, memos and invoices.
• Scheduled appointments and conducted follow-up calls to clients.
• Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.

• Reason for Leaving: Project Completion

• Manage correspondence, emails, and phone calls
• Schedule appointments and meetings
• Provide efficient and effective secretarial support to the Director
• Plan, organize and arrange corporate and personal travel itinerary including but not limited to ticket and hotel bookings, visa processing, booking other transportation and other documentations related to the travel
• Manage Director schedule, emails, phone calls and letters
• Prepare and submit expenses claims
• Responsible for time management of diaries and working schedules
• To update the Director on status of issues before scheduled meetings
• Run personal errands for Director when required
• Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
• Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
• Managed sensitive and confidential information with discretion, upholding integrity of executive communications.

Reason for Leaving: Temp Position

• Maintain and update accounting records and files
• Post transactions and categorize records in the general ledger (e.g
• By assets, liabilities and expenses)
• Reconcile bank statements in a timely manner
• Review and process invoices
• Perform month-end and year-end accounting closings
• Apply new accounting policies and ensure compliance with rules and regulations
• Entries in SAP for Accounts Receivable (AR), Accounts Payable (AP), and General Ledger (GL)
• Carry out and support other duties assigned by the Company
• Prepare contracts for new staff
• Assist in recruitment activities
• Assist in the on-boarding/ orientation process for new joiners
• Ensure personal particulars of staff are kept up to date
• Support and assist on relevant statutory compliance requirements
• Assist with other ad-hoc HR duties as required
• Reduced financial discrepancies by implementing stringent internal controls and audits to ensure accurate recordkeeping.
• Conducted thorough account reconciliations, promptly resolving any discrepancies or irregularities identified during the process.

Reason for Leaving: Closure of Company

• Human Resource Management
• General Admin Support
• Manage payroll, Attendance, OT & Medical claims
• Travel & Hotel Arrangement
• Client / Management Interface
• Handling Full Set of Accounts (AR, AP, GL, P&L, Balance Sheet)
• Invoicing / CPF / GST / Income Tax Submission
• Data Entry
• Typing of Quotation
• Preparing of Payroll
• Attending Phone Calls
• Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
• Maintained personnel records and updated internal databases to support document management.
• Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
• Supervised administrative support staff members, offering guidance, feedback, and mentorship that contributed to their professional growth and development.

Reason for Leaving: Completion of Diploma Course