Aisah Shaik Ibrahim
Summary
About Me
Knowledgeable and detail-oriented Administrative Professional with a proven history of producing high-quality spreadsheets, reports, and presentations. Adept at event coordination, staff supervision, and office workflow management. Experienced Legal Secretary with expertise in court filing procedures, managing deadlines, and supporting multiple high-profile attorneys. Known for building positive relationships with court officials, colleagues, and law enforcement members while maintaining professionalism in fast-paced corporate environments.
Overview
17
17
years of professional experience
Work History
HR Cum Admin
Shun Yi Cheng Contract Engineering
06.2024 - Current
- Performed full spectrum of coordination and administrative duties including data entry and documents filling
- Efficient documents management such as printing and sorting out of documents to relevant files
- Assist with day to day operations of the office
- Monitoring office supplies
- Assist project manager in working out of quantities for variations and progress claims
- Provide administrative support in recruitment matter
- Assist in payroll matters
- Extract attendance from InfoTech for attendance verification
- Monitoring and updating of attendance on weekly basis
- Handles training administration and employee records
Secretary
AdsanLaw
05.2024 - 06.2024
- Filed court documents on behalf of attorneys
- Completed electronic filings, initiated billing statements, and managed firm administrative matters
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents
- Prepared drafts of forms, letters and agreements for legal staff use
Legal Secretary (Syariah Department)
ARLC
04.2024 - 04.2024
- Preparing and editing legal documents
- Maintaining organized files and records
- Handling correspondence and email
Legal Secretary
Gomez&VasuLLP
02.2024 - 03.2024
- Scheduling appointments and managing calendars
- Preparing and editing legal documents, such as contracts, briefs, and memos
- Maintaining organized files and records, digitally
- Handling correspondence, emails, and phone calls
- Assisting with research and data entry
- Coordinating meetings
- Managing office supplies and resources
- Providing exceptional customer service to clients and colleagues
- Maintaining confidentiality and handling sensitive information
- Assist with document management and e-filing
- Prepare and process legal documents for filing with courts
Administrative Executive | Legal Secretary
I.R.B.LAWLLP
06.2022 - 02.2024
- Streamlined office processes by implementing efficient administrative systems and procedures
- Enhanced overall office productivity through effective staff management and coordination of daily tasks
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents
- Safeguarded confidential information with strict adherence to privacy policies and professional discretion
- Reduced attorney workload through proficient document management, handling correspondence, and performing clerical tasks
- Improved law office efficiency by managing calendars, coordinating travel arrangements, and maintaining organized files
- Facilitated clear communication between clients and attorneys by acting as a liaison to ensure all parties were informed of updates or changes
- Handled high volumes of incoming calls professionally while directing inquiries to appropriate personnel within the firm
- Prepared court forms accurately under the supervision of attorneys, ensuring compliance with local rules and regulations
- Maintained organized client databases for streamlined communication efforts between attorneys' offices and clients
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents
- Managed accounts and client records of clients, observing confidentiality, and extreme discretion
- Helped with intake of new clients and materials by setting up files and documenting important information
- Developed efficient filing systems for legal documents resulting in reduced retrieval times and increase productivity
- Prepared drafts of forms, letters and agreements for legal staff use
- Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight
- Scheduled and coordinated meetings between legal teams and clients
- Filed court documents on behalf of attorneys
- Completed electronic filings, initiated billing statements, and managed firm administrative matters
- Prepared for court hearings by organizing and summarizing documents, preparing exhibits and reviewing evidence
- Communicated professionally with clients, colleagues and legal partnership verbally and in writing
- Created and printed legal documents for attorneys to review
Auxiliary Police Officer
AETOS HOLDINGS PTE LTD
04.2008 - 06.2022
- Enhanced public safety by conducting regular foot patrols and maintaining vigilance for any suspicious activities
- Supported local law enforcement officers in controlling large events, ensuring crowd management, and maintaining order
- Assisted with traffic control during major incidents, contributing to a smoother flow of vehicles and reducing congestion
- Provided backup support for police officers on duty, increasing their efficiency in responding to emergencies
- Conducted security checks at various locations, deterring potential criminal activities and safeguarding the community
- Maintained proficiency in using various law enforcement tools such as radio systems, pepper spray, handcuffs, batons, among others
- Developed strong working relationships with fellow auxiliary officers as well as regular police personnel fostering teamwork and collaboration towards common goals
- Ensured the safety and well-being of citizens by providing assistance, information, and direction to those in need during public events or emergencies
- Adhered strictly to department policies and procedures when carrying out assigned duties, always maintaining a high level of professionalism and integrity
- Monitored crowded public areas and events to mitigate risk and promote safety
- Conducted searches of individuals, vehicles, and premises
- Monitored criminal activity in community to identify suspicious activity
- Responded to emergency calls to provide assistance to citizens in need
- Performed rescue functions at accidents, emergencies, and disasters by directing traffic and administering emergency medical aid
- Recorded facts to prepare reports documenting incidents and activities
- Participated in continuous firearms proficiency, defensive driving, and arrest technique training
- Ensured prison security by conducting regular cell searches and maintaining strict adherence to safety protocols
- Maintained order within the facility by enforcing rules, regulations, and disciplinary actions consistently
- Mentored new officers joining the team, providing guidance on best practices for achieving success in their roles
- Observed and supervised inmates throughout visits, mealtime, recreation, phone calls, and showers
- Escorted inmates to and from cells, court, hospitals, and medical appointments
- Prepared, processed, and maintained forms, reports, logs, records, and activity journals
- Assisted in intake and release of inmates
- Transported inmates to and from court hearings, medical appointments, and other locations
- Restrained juvenile inmates when disturbances required physical intervention
- Took custody of prisoners from arresting officers to begin processing into detention facility
- Prevented illegal trafficking of people and narcotics
- Identified and seized contraband, undeclared merchandise and vehicles or boats containing such merchandise
- Examined baggage and personal items upon entering or leaving country to verify adherence to customs requirements and identify suspected violations
- Reported seized contraband or attempts to illegally transport goods to proper authorities
Education
No Degree - GCE "O" Level
Private School
Singapore10-2007
Skills
EDUCATION
2024 InfoTech E-Attendance, Mobile Attendance & E-Leave Software
2024 InfoTech E-Payroll, E-Claim & E-Appraisal Software 2024 Enabling the Development of Executive Talent
2024 Building Executive Resource Cosmoprof Academy
2012 Diploma in Bridal, Photographic and Hairstyling
WORK SKILL QUALIFICATION
2008 WSQ in Conduct Crowd and Traffic Control
2008 WSQ in Handle Counter Terrorism Activities
2008 WSQ in Use of T-Baton Old Police Academy
2008 4th Basic Auxiliary Police Officer Course Private
KEY SKILLS
Administrative Management
Record Preparation
Appointments Scheduling
File Organization
Calendar Management
Office Equipment Operation
Document Preparation
File Management
Invoice Management
Appointment Setting
Administrative Support
Documents Filings
Surveillance Techniques
LANGUAGES
English Bilingual or Proficient
Malay Bilingual or Proficient
Asking Pay: SGD $2,800 (Negotiable)
Availability: Two-Weeks Notice
Reason: Looking for a full-time permanent job
Timeline
HR Cum Admin
Shun Yi Cheng Contract Engineering
06.2024 - Current
Secretary
AdsanLaw
05.2024 - 06.2024
Legal Secretary (Syariah Department)
ARLC
04.2024 - 04.2024
Legal Secretary
Gomez&VasuLLP
02.2024 - 03.2024
Administrative Executive | Legal Secretary
I.R.B.LAWLLP
06.2022 - 02.2024
Auxiliary Police Officer
AETOS HOLDINGS PTE LTD
04.2008 - 06.2022
No Degree - GCE "O" Level
Private School
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