SITI ZUBAIDAH KAMIS

• Responsible for the supervision of administrative staff as well as quality control of administrative duties. Also act as liaison between the department and Findiv.
• Oversee the reporting and invoicing activities of the Division.
• Liaise with clients on reporting and invoicing matters.
• Work in close conjunction with the Company’s Finance Division to ensure proper billing and reporting.
• Oversee international billing work of the Division.
• Assist in the training of administrative staff, with the objective of covering all administrative duties.
• Investigate problem invoices highlighted by clients or management.
• Ensure that the filing system for reports and invoices are in order.
• Work together with Findiv and Laboratories (accounts) on all inter and intra debit advices.
• Ensure that the monthly reports on invoicing details are generated on time.
• Verification of petty cash claims of administrative staff.
• Update and maintenance of client invoice schedule.
• Ensure reports and invoices are generated within the stipulated time frame.
• Conducted yearly administrative staff’s appraisal.
• Assisting admin staff for generating invoices & typing reports.
• Raise Purchase Order for billings to Affiliates.
• Generate Price List / Agreements into contract tools and to upload into ORACLE system for the team to use it for billing purposes.
• Verification of suppliers’ invoices.
• Verification of credit note request by the team members for approval.
• Perform any other task that may be assigned from time to time by management.
• Superuser of Back Office Support System (BOSS) for Natural Resources Oil, Gas & Chemicals Commodities

• Responsible for the daily input into system on new prospect.
• Direct assistant to Divisional Sales Manager
• Submission of Claims for clients.
• Monitoring client’s birthday & sending birthday cards.
• Arrange weekly meetings for all agents.
• Other adhoc duties.

• Coordinate with Airlines on corporate ticket.
• Arrange for package group for holidays.
• Making reservations for walk-in clients for airline ticket.
• Other ad hoc duties

• Arrange council & annual general meetings.
• Liaise with contractors of any issues on the buildings.
• Liaise with owners of the buildings.
• Liaise with security guards on the security matters.
• Filing, Photocopying & other admin duties.
• Write Minutes of Meetings.

Checking components on PCB Boards.