SITI SUMAIYAH BINTE HAMZAH
Administrative Executive / Office Administrator
Singapore
Summary
Experienced Administrative Professional with more than 20 years of experience supporting office operations, executive management, payroll administration, work pass processing, bookkeeping, and regulatory compliance within Singapore SMEs. Strong track record in coordinating day-to-day business operations, managing documentation, liaising with government agencies, and ensuring smooth administrative processes. Recognized for reliability, accuracy, and strong organizational skills.
Human resources professional with extensive experience in office administration. Capable of managing employee records, supporting recruitment processes, and ensuring smooth daily operations. Known for strong focus on team collaboration and achieving results, with flexibility to adapt to changing needs and priorities.
Overview
3
3
Certifications
25
25
years of professional experience
Work History
HR & Office Administrator
A&R ELECTRICAL & INSTRUMENTATION PTE LTD / FIBERTECH ENGINEERING
10.2021 - 06.2026
- Manage administrative and operational functions for two related companies.
- Support the Managing Director with administrative coordination and business operations.
- Handle work pass applications, renewals and cancellations through MOM portals.
- Prepare payroll records, CPF submissions and employee documentation.
- Monitor accounts receivable, customer statements and ageing reports.
- Coordinate invoices, purchase orders and supplier documentation.
- Liaise with clients, suppliers and government agencies including MOM, CPF Board and IRAS.
- Key Achievement
- Independently managed HR, payroll and administrative functions for dual entities while ensuring compliance with statutory requirements.
- Oversaw payroll and benefits administration, ensuring timely processing and employee satisfaction.
- Maintained accurate personnel records to ensure compliance with labor laws and regulations.
- Managed office supplies and equipment inventory, ensuring seamless workflow and operational efficiency.
Healthcare Operations Coordinator
PARKWAY SHENTON PTE LTD
06.2021 - 09.2021
- Oversaw registration and administrative processes at Tuas checkpoint swabbing station.
- Orchestrated operational workflows to elevate patient care and optimize healthcare delivery processes.
- Coordinated operational workflows to enhance patient care and streamline healthcare delivery processes.
Lead Administrator
A&R ELECTRICAL & INSTRUMENTATION PTE LTD
08.2015 - 07.2021
- Managed office administration and documentation processes.
- Coordinated accounts receivable and invoice administration.
- Processed purchase orders, delivery orders and supplier documentation.
- Supported management and project teams on daily administrative matters.
- Maintained accurate operational records and documentation.
- Supported compliance with health and safety procedures.
Executive Administrative & HR
ROSWELL PTE LTD
10.2005 - 05.2014
- Coordinated office administration and executive support functions.
- Managed staff records, CPF submissions and payroll support.
- Arranged business travel and accommodation for management personnel.
- Assisted with GST administration and annual reporting activities.
- Managed complex scheduling and calendar coordination, enhancing team productivity and communication.
- Developed and maintained HR policies, ensuring compliance and alignment with organizational goals.
Administrative Assistant
UNIK ENGINEERING PTE LTD
02.2001 - 07.2005
- Managed office correspondence and administrative documentation to ensure timely communication and record-keeping.
- Managed office correspondence and administrative documentation.
- Supported customer service and office operations, facilitating smooth interactions and service delivery.
- Developed and maintained filing systems to improve document retrieval speed and accessibility.
- Assisted with work permit administration and employee records.
- Coordinated schedules and managed communications, ensuring seamless operations within the administrative team.
- Assisted in preparing reports and presentations, streamlining information for executive decision-making.
- Developed and maintained filing systems, enhancing document retrieval efficiency and accessibility.
Education
National ITE Certificate - Office Skills
Institute Technical of Education
Clementi12-2000
WSQ Diploma - Human Resources (SHRM Pathway)
NTUC LearningHub
Jurong East, Null, Singapore01-2027
Skills
Microsoft Excel
Microsoft Word
Microsoft Outlook
WPOL / EPOL
CPF e-Submission
Payroll administration
Employee onboarding
Work pass management
Administrative support
Accounts receivable
Staff records management
Certification
National Certifications in Swabbing & Supervisory Operations (2021)
KEY HIGHLIGHTS
- More than 20 years of administrative and office management experience
- Experienced in MOM work pass administration for local and foreign employees
- Hands-on experience with payroll, CPF, IRAS and statutory submissions
- Supported Managing Directors and senior management teams
- Currently pursuing WSQ Diploma in Human Resources (Expected 2027)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
HR & Office Administrator
A&R ELECTRICAL & INSTRUMENTATION PTE LTD / FIBERTECH ENGINEERING
10.2021 - 06.2026
Healthcare Operations Coordinator
PARKWAY SHENTON PTE LTD
06.2021 - 09.2021
Lead Administrator
A&R ELECTRICAL & INSTRUMENTATION PTE LTD
08.2015 - 07.2021
Executive Administrative & HR
ROSWELL PTE LTD
10.2005 - 05.2014
Administrative Assistant
UNIK ENGINEERING PTE LTD
02.2001 - 07.2005
WSQ Diploma - Human Resources (SHRM Pathway)
NTUC LearningHub
National ITE Certificate - Office Skills
Institute Technical of Education