Siti Ayuni Jumahat

Purchase Order Management: Process purchase orders (POs) based on sales orders, ensuring that all orders are accurately tracked for timely delivery, receiving, and invoicing.
Invoice Verification: Verify supplier invoices against supporting documents, such as POs and delivery orders, ensuring accuracy and compliance.
Cost Management & Negotiation: Assist in cost-saving initiatives and reduction programs, and negotiate with vendors to secure the best prices and favorable payment terms.
Market & Competitor Analysis: Conduct research on industry trends and competitor pricing for product and price analysis, ensuring the company remains competitive in the market.
Inventory Management & Stock Replenishment: Monitor inventory levels, including loan and stock-balance items. Conduct monthly sell-through analysis to assess the need for replenishment orders.
Collaboration with Teams: Coordinate with marketing, finance, and the visual merchandising teams to ensure store promotions, payment schedules, and showroom displays are executed smoothly.
Vendor Price Evaluation: Evaluate and compare pricing proposals from vendors, ensuring the best value for the business.
Discrepancy Resolution: Address discrepancies between supplier invoices, delivery orders, and POs, following up on credit notes for returns or overbilled goods.
Stock Monitoring & Updates: Keep the sales team informed of warehouse stock availability, create pre-order lists, and ensure smooth stock movement to meet sales targets.
Stock Take Management: Lead stock take preparations and conduct physical stock takes, ensuring accuracy in inventory records.
Buying Calendar & Brand Setup Coordination: Work closely with the store manager on monthly buying calendars and the setup of new brands, ensuring timely ordering and displays.
Customer Service & Returns: Collaborate with customer service to handle returns, prepare replacement orders, and maintain customer satisfaction.
Shipment Monitoring & Updates: Monitor shipments, keeping the Costing & Purchasing and Sales teams informed of arrivals or delays. Send tally sheets to the warehouse team in advance of shipment arrivals.
Issue Resolution: Report discrepancies, damages, or delays to HQ and liaise with their shipping team for swift resolution.

Order & Inventory Management: Assist with the entry and management of purchase orders, tracking cancellations, inbound vs. spent, and product modifications. Monitor inventory levels and coordinate timely stock deliveries to ensure product availability and smooth operations.
Brand Portfolio Management: Support the management of a portfolio of wholesale and consignment brands, handling intake, order movement, and working to ensure sales growth.
Supplier Liaison & Coordination: Liaise with suppliers and the operations team to ensure timely delivery of stocks and the successful launch of new products. Follow up on product availability and shipments, ensuring all orders are delivered as planned.
Data Quality & Reporting: Take responsibility for maintaining accurate and up-to-date data, including cost price calculations, line sheets, and interdepartmental data. Ensure the data is always current and accurate.
Promotional Planning: Collaborate with the marketing team to plan and execute promotional strategies for product and brand launches, ensuring alignment with sales goals.
Supplier Image Management: Manage supplier images by requesting, renaming them as SKUs, preparing them for retouching, and coordinating with image pullers for marketing materials.
Product Query Resolution: Resolve and address all product-related queries from the operations team, ensuring that all products are live and ready for sale on the site.
Relationship Management: Develop and maintain strong relationships with key brand partners to ensure a collaborative and productive working relationship.
Sales Monitoring & Analysis: Monitor and analyze weekly sales performance, identifying opportunities for improvement and adjusting strategies to boost performance.
Vendor Research & Outreach: Assist in researching and identifying new suppliers for women's, men's, and kids' apparel, expanding the company’s portfolio and keeping the product offering fresh and competitive.
Ad-hoc Projects: Handle ad-hoc projects independently as required by the manager, ensuring successful and timely execution of all tasks.
Administrative Support: Provide comprehensive administrative support to the buying team, including scheduling meetings, managing calendars, preparing correspondence, and handling other secretarial duties as needed.

Report to the vice president and a team of 3 lawyers

Legal Support & Documentation:
Manage and organize legal documents, contracts, and case files.
Assist lawyers with drafting, reviewing, and editing legal documents, including proposals, agreements, and other correspondence.
Maintain confidentiality of sensitive legal information and ensure proper documentation storage and retrieval.
Schedule client meetings, court dates, and appointments, managing the calendar effectively.
Handle phone calls, emails, and other communications for the legal team, prioritizing urgent matters.
Assist with client intake, including preparing necessary documents and maintaining client files.
Marketing & Administrative Support:
Assist in organizing marketing campaigns and events, supporting the planning and execution of promotional activities.
Provide administrative support to the marketing team, including email management, data entry, and research.
Assist in content creation and coordination for marketing materials, including social media posts, newsletters, and presentations.
Track and manage marketing campaigns, ensuring deadlines are met and all logistics are handled.
Collaborate with the marketing team to execute PR initiatives, business development events, and other promotional activities.
Manage the company's social media accounts and website content, ensuring consistent brand messaging and up-to-date information.
General Administrative Duties:
Schedule and organize meetings for both the legal and marketing teams, coordinating logistics such as venue bookings and materials preparation.
Handle travel arrangements for lawyers and marketing staff, ensuring schedules are up to date and travel is efficiently organized.
Prepare presentations, reports, and meeting materials for internal and external use.
Maintain office supplies, equipment, and ensure smooth day-to-day operations.
Perform general clerical duties, such as filing, scanning, and photocopying documents.
Client & Stakeholder Communication:
Serve as a point of contact for clients, external stakeholders, and partners for both legal and marketing-related matters.
Coordinate communication between the legal team and clients, ensuring follow-up on case progress and documentation.

• Developed, planned and executed marketing strategies
• Responsible for promoting and administration of events
• Executed marketing plans and strategy that able to achieve new leads, increase participation and sales
• Point of contact with media and sponsorship enquiries

• Conducts comparative analysis on clients’ closest competitors in their respective industries
• Performs limited set of administrative tasks such as email filtering, phone handling, social media marketing, moderation services, updating of CRM, content writing and copywriting
• Prepares presentation materials for marketing team by creating well thought out, relevant and informative slides on PowerPoint that are based on approved research material
• Assists the marketing team in distributing traditional promotional collateral