Siew Khean Lau

• Administration Support for Management: Calendar scheduling, meeting scheduling, and coordination; reports preparation; provided administrative assistance to the management and ensured completion of key tasks and project management; handled confidential information with discretion, ensuring sensitive data was securely managed.
• Access Control Management : Screened, processed, and managed manufacturing access requests, ensuring adherence to internal procedures. Coordinated request approvals, and production escorts, and maintained detailed access tracking records.
• Access Matrix & Audits : Maintained and updated the manufacturing access matrix. Performed quarterly audits of access records with security teams to ensure compliance and identify discrepancies.
• NDA & Export Control Compliance : Managed NDAs and maintained accurate records. Coordinated and tracked Export Control training for personnel, ensuring all relevant staff received annual refresher training on export regulations.
• Systems Access & Record Management : Managed access requests for Share Drive, SharePoint, SAP, and Agile platforms. Liaised with Japan to ensure proper system access, maintaining accurate tracking and records.
• Compliance Audits : Supported METI's annual internal audits, ensuring compliance with manufacturing processes and regulations.
• Event Coordination & Logistics : Organized and managed internal and external events for the department, including team meetings, training sessions, workshops, and conferences. Handled all logistical aspects, including venue selection, catering arrangements, transportation, and equipment setup.
• Scheduling & Communication : Coordinated event schedules, sent invitations, and tracked RSVPs. Maintained clear and consistent communication with internal teams, vendors, and participants to ensure smooth event operations.
• Budget & Resource Management : Assisted in developing and managing event budgets, ensuring efficient use of resources. Processed invoices, and purchase orders, and managed payments within the allocated budget.
• Travel Planning & Coordination : Managed all travel arrangements for department staff, including flight bookings, hotel accommodations, ground transportation, and itineraries for domestic and international travel.
• Office & Equipment Management : Managed office supplies and equipment inventory, including coordinating printer maintenance, cartridge replacements, and ensuring functionality of office equipment.
• Repairs & Maintenance Coordination : Acted as liaison for office and production repairs, submitting work orders and coordinating with maintenance service providers.
• Document & Record Management : Organized and maintained department records, including staff medical certificates, expense reports, training records, and various agreements (e.g., CDA, memorandums).
• Staff Onboarding & Offboarding : Coordinated onboarding for new staff (desk setup, IT equipment, access requests) and assisted in offboarding processes, including exit documentation and record management.
• Production Reporting & Time Tracking : Tracked and compiled reports on production time management.
• Indirect Procurement & Inventory Management : Managed procurement processes, including issuing purchase orders, obtaining quotes, arranging deliveries, auditing invoices, and handling supplier applications. Oversaw production consumable inventory and fixed asset management.
• Logistics & Shipping : Managed shipping documents for production instruments, non-charge shipments, and weekly smock delivery and collection.
• HR Support & General Assistance : Supported HR-related tasks and provided assistance to colleagues with general administrative duties as needed.
• Problem-Solving & Troubleshooting : Provided operational support by addressing and resolving minor issues related to office equipment, production delays, and coordination challenges, ensuring minimal disruption to workflows.

• To perform administration support and a general range of admin matters including:

- Provide secretarial support to HOD, plant managers

- Upkeep and purchase of stationery

- Business card printing

- Courier and internal mail arrangement

- Coordination of company/department events, meetings and appointments

- Ordering of uniforms

- Upkeep and purchase pantry items

- Manage claim submission

- Assist in travel request and air ticket booking, visa application

- Manage email correspondences

- Manage monthly reports submission (e.g manpower headcount report, budget tracking report, project headcount cost allocation report, OT claims report, shift allowances claim report, staff incentive claim report, etc).

- Maintain proper record of documentation and filing system

- Maintain and update staff particulars and training record

- Manage and control petty cash claim, submission & reporting

- Company transport arrangement

- Document control

- Others add-hoc duties as assigned

• AR & AP, GL entries
• Month-end closing
• Invoicing, credit & debit note
• Bank reconciliation
• GST report & submission
• Attend year-end audit
• Prepare quotation, and purchase orders
• Payroll, CPF submission
• Other miscellaneous admin duties

• Check accuracy of daily sales transactions for various Business Units
• Prepare daily & monthly reports and monthly closing of accounts
• Perform monthly reconciliation and balance sheet analysis

• Accounts Receivable
• Prepare and send invoices to customers
• Answering customers queries and resolving invoices disputes
• Follow up on outstanding debts
• Generate reports for management review
• Update customers payment
• Prepare and analyze AR aging reconciliation
• Participate in ad-hoc projects and system enhancements
• Prepare bank reconciliation
• GST report & e-Filing
• Accounts Payable
• Process vendor invoices on a timely and accurate basis
• Ensure proper and timely settlement of all invoices from vendors
• Process employees' expense claims in accordance with policies
• Resolve queries on AP/Expense Claim with vendors and internal business units
• In-charge of AP closing, prepare journal entries, accruals and adjustments
• Prepare and analyze vendor reconciliation, and ensure AP aging is current
• Prepare bank reconciliation
• Handle monthly payroll
• GST e-Filing
• Prepare audit schedule and attend accounting year-end audit
• Others Responsibilities:-
• Liaise with suppliers, clients and government authorities
• Handle project office stationary purchasing duty
• Maintain proper filling system to comply with ISO requirements
• Handle HR matters including employment of foreign workers and maintain staff profile
• Responsible for renew of company insurance, workmen compensation etc
• CPF Submission
• Submission of IR21, IR8A

• Provide secretarial and administrative support to the general manager
• Handle project correspondences including emails, faxes, letters, memos, project weekly reports, project progress claims, etc
• Maintain proper filing and comply with ISO compliances
• Handle office equipment and facilities services
• Handle project materials and equipment purchasing
• Raise purchase orders, tax invoices, and payment certificate
• Handle general human resources tasks