SHILPA VANAMA
Singapore
Summary
Focused Accounting professional with over 10 years of experience maintaining Financial Records, Accounting, Auditing, Financial Reporting / Analysis. Proven track record of developing accurate spreadsheets and delivering organized reports with SAP, accounting packages like QuickBooks, Tally, XERO. Accomplished in taking on tasks within strict deadlines while prioritizing urgent needs.
Overview
17
17
years of professional experience
Work History
Financial Accountant
ROYAL & SONS INVESTMENTS PTE. LTD.
07.2022 - Current
- Handling the finance and accounting operations for the company & group
- Accounting, Auditing & Taxation: Preparing monthly management accounts and supporting schedules
- Supporting month end processes, coordinating monthly reporting for all group companies
- Ensure Internal Audit & Statutory audit compliance, reporting, & filing of reports on timely manner
- Prepare quarterly GST reports and timely submission of GST returns for all group companies
- Prepare Budget reports & cash flow reports
- Generate project reports indicating the overall profit margin earned in each project
- Monthly MIS reports prepared & presented along with Master file maintenance
- Looking after day-to-day accounting, reconciliation, billing, payroll & CPF submissions
- Liaising with the bankers for document preparation for applying loan & Facility lines
- Preparing Tenancy agreements for New Tenants as well as renewals along with rental schedules & evaluating tenants' creditability
- Looking after property tax payments & MCST Payments along with other payments for the company
- Assist in improving accounting processes & increase in automation
- Petty cash management keep records of employee allowances
- Prepare debtor reports on receipts due and follow up on delay in payments as per the collection terms
- Directly reporting to the CFO and assisting whenever and wherever they need assistance on day today business activities in relation with financial / tax matters.
Financial Accountant
HAVEN GLOBAL PTE. LTD.
03.2019 - 09.2019
- Set up and oversee the finance and accounting operations for the company, especially their control systems, transaction-processing operations and policies and procedures
- Accounting, Auditing: Setting up company’s chart of accounts and full finance base for the company
- Responsible for full bank operations including trade finance services
- Handling India, Singapore accounting work on regular basis
- Handling logistics and custom clearance support
- Verify the company’s transactions on regular basis and update management on discrepancies and less margin transactions
- Preparing monthly & Quarterly management accounts and supporting schedules for the company
- Supporting month end processes, coordinating monthly reporting for the company
- Ensure Internal Audit & Statutory audit compliance, reporting, & filing of reports on timely manner
- Supporting Budget process & cash flow reporting.
Financial Accountant
SP SYSNET PTE. LTD.
07.2018 - 01.2019
- Oversee the finance and accounting operations for group companies, especially their control systems, transaction-processing operations and policies and procedures
- Accounting, Auditing & Taxation: Accounting of day-to-day transactions
- Handling logistics
- Verify the group company’s transactions on regular basis and update management on discrepancies and less margin transactions
- Prepared monthly management accounts and supporting schedules for group companies
- Supporting month end processes, coordinating monthly reporting for all group companies
- Ensure Internal Audit & Statutory audit compliance, reporting, & filing of reports on timely manner
- Prepare quarterly GST reports and timely submission of GST returns for all group companies
- Supporting Budget process & cash flow reporting
- Generate project reports indicating the overall profit margin earned in each project.
Freelance Accountant and Auditor
BG CONSULTANCY PTE. LTD.
04.2018 - 07.2018
- Yearly Reporting for clients, Worked on compilation of unaudited reports for clients
- Comparative analysis current financial statements to the previous year’s financial statements
- Review contracts/agreements between clients and third parties, summarize points for action plan
- Updated & Extracted ledger accounts from various accounting packages for accounting & report generations
- Having experience of working in accounting packages like Tally and XERO.
Financial Controller
PAWA BROTHERS TRADING PTE. LTD.
02.2014 - 02.2017
- Overall control of Finance and Accounts department, including the design of an organizational structure and placing adequate controls for achieving company goals and improving business objectives
- Oversee the finance and accounting operations for group of companies, especially their control systems, transaction-processing operations, and policies and procedures
- Accounting, Audit and Taxation: Preparation of financial reports including Management accounts, forecasting, budgeting, cash flow management
- Work closely with Operations in related accounting tasks, posting Accounts receivable, payable and General ledger transactions such as: Overall, in charge for month-end as well as year-end activities for accounts for the entire group of companies
- Ensure that accounts payable is paid in a timely manner
- Ensure that all reasonable discounts are taken on accounts payable
- Ensure that accounts receivable is collected promptly, and reminders/follow up’s done for delayed payments
- Ensure that periodic bank reconciliations are completed
- Ensure that required debt payments are made on a timely basis
- Timely preparation of accounts and schedules to balance sheet
- Oversee internal controls incorporated by the company and suggest new measures to eliminate errors
- Preparation and filing of GST and CPF returns as per statutory and Tax requirements
- Liaise with external auditors and look after audit requirements and tax agents to ensure statutory compliance
- MIS Reporting: Maintain reports on Forex transactions based on company’s cash flow requirements
- Prepare debtor reports on receipts due and calculation of interest for delay in payment as per the collection terms
- Preparation of adhoc reports as requested by Banks and Directors such as Ageing, Sales and Purchase reports, cash flow forecasts
- Responsible for updating company’s financial information in statistical surveys
- HR/Admin: Review and Process payroll in a timely manner
- Assist staff joining and leaving/termination
- Oversee and ensure sufficient maintenance of office supplies
- Source for vendor with regards to repair and maintenance of office
- Other Responsibilities: Responsible for full bank operations including trade finance services
- Responsible for ensuring all necessary controls are in place to safeguard the business and physical assets of the company and that use of such assets is optimized
- Take an active role as a member of the Management Teams and provide input into business strategies
- Review and conduct financial analysis and interpret financial reports and highlight matters requiring attention of the management team
- Directly reporting to the Directors and assisting whenever and wherever they need assistance on day today business activities in relation with financial / tax matters
- Experienced in accounting package QuickBooks
- Generating and maintain Invoice records, update Purchase orders and vendor bills
- Updating & maintaining master records for vendors & customers
- Generating financial statements & reports
- Generating & extracting ageing reports & payments schedules for various customers
- SAP: Responsible for updating/maintaining Master data for Vendors/Customers/General ledgers
- Generating SAP reports for directors which include Vendor/Customer ageing, Sales report, Purchase Report etc
- Responsible for Month-end and Year-end activities in SAP
- Generating the Financial statements out of SAP which includes Trial Balance, P/L statements, Balance Sheet
- Headed a major enhancement project in SAP to activate parallel currencies.
Operations Analyst
JP MORGAN SERVICES INDIA Pvt. Ltd.
09.2011 - 10.2013
- Preparation and reviewing of financial statements of High-Net-Worth Individuals according to international Trust laws for tax haven countries
- MIS Reporting: Responsible for generating Business and Operational Reports to facilitate decision-making to higher management
- Responsible for preparation and sending reports on weekly basis to the onshore business partners for cases pending and reasons for which they are pending along with ageing details
- Training: Training given to new joiners which includes classroom sessions making them well versed with the applications and workflow
- Classroom sessions held for the team for training them on new amendments, reduction of errors in the workflow, making them well versed with sum peculiar cases that have come across and the way they need to be treated in future cases
- Trained FTEs for preparation and updation of weekly reports which are sent to onshore business partners
- Projects and Initiatives: Data Strategy project (Ongoing project): Assisted manager in preparing BRD’s and chart of accounts in relation to the project which is combining of 17 applications used by the team into 4 applications, also assisted in testing of results i.e
- Generation of financial statements as per the structured products and international trust laws
- Internal error reduction initiative: Have been an integral part of internal error analysis group whose core function is to reduce internal errors of the team by concentrating on errors that occur and suggesting measures for the same
- Initiative of sending weekly mails giving a pictorial comparison of errors
- Also take up meetings with the peers who have been in radar for errors and work with them closely in reducing their errors
- Prepared and circulated list of references for easy and accurate completion of BAU activities and hosting team discussions for peculiar cases
- Trained teammates about the checklists maintained and followed for BAU activities also making them understand what the purpose of pointers in checklist is
- Feedback: Received appreciations for the efforts taken from peers and managers also one of the reasons for reduction of team’s internal error target by 50% from the previous year
- FSLA and BAU realignment project: Responsible for explaining and convincing that the BAU activities were in line with the FSLA to the project lead
- Preparation and updation of Standard Operating Procedures for the work flow and Accounting database
- Steps for Call data preparation (data which is sent to the onshore business partners for updates on cases pending and their requirements at Mumbai end to complete such cases) circulated to the team which reduced the time for preparation of data from 12hrs to 4 hrs
- Other Activities: Weekly calls attended with the onshore business partners for clarification of queries along with understanding the updates given for work flow also updating them on the progress of the team
- Have participated in finance buffet sessions held for the fiduciary world
- Peoples Committee: Have actively participated and organized LOB level activities.
Assistant Finance Manager
ASIAN BUSINESS EXHIBITIONS AND CONFERENCES LTD. - Economic Times – ACETECH
07.2011 - 09.2011
- Directly reporting to the Directors and assisting whenever and wherever they need assistance on day today business activities in relation with financial / tax matters
- Review of customer contracts /agreements, monitoring regular invoicing, follow up of receivables and take suitable action through respective sales teams
- Resolving Tax matters, clearing discrepancies and providing required clarifications to customers/ clients in relation with local Tax matters
- Preparation of comparative analysis reports based on current financial statements with previous year’s financial statements for the event to be organized by the company, fixing of targets which need to be achieved with the payment teams
- Experience in posting entries in TALLY software
- Events and Projects: ACETECH (Architecture, Building and Engineering exhibition)
- Assisted directors and sales team in liaising with the clients for selling exhibition space
- Headed the project finance team planned out the terms of payment for the clients coordinated with the sales team, follow ups with default clients
- Reports generated for directors giving them details of clients and their ageing.
Freelance Accountant and Auditor
M.A.Parikh & Co.
08.2007 - 01.2011
- Comparative analysis current financial statements to the previous year’s financial statements
- Analysis of cash book, bank reconciliation, verification and vouching of journals and ledger scrutiny and physical checks for the purpose of year end accounts as per IAS, AS
- Review contracts/agreements between clients and third parties, summarize points for action plan
- Directly reported to partners, assisted on various accounts finalization and audit reviews
- Extracted ledger accounts from various accounting packages for scrutiny
- Taxation: Represented assesses for Income Tax assessments and other related matters at Income Tax office
- Preparation of documents, explanation work sheets for Income Tax Appeals, Returns, Service Tax Returns, VAT Returns, 195 Certificates
- Income Tax Scrutiny documentation
- Preparation of registration forms for Company Registration, Service tax and VAT registration for Client firms.
Education
Chartered Accountancy (CA) -
The Institute of Chartered Accountants of India
05.2011
Master of Business Administration -
The Institute of Chartered Financial Analysts of India University, Tripura
11.2009
Advanced Diploma in Management -
The Institute of Chartered Financial Analysts of India University, Tripura
02.2009
Bachelor of Commerce -
University of Mumbai
03.2007
Skills
- Proficient in MS-Office & Knowledge in Google sheets
- Experience in Accounting Packages - Tally , QuickBooks online, Quickbooks Intuit & MYOB
- Competent with SAP ERP package
- Accounts Payable and Receivable
- Report Preparation
Accomplishments
- Received appreciation for good work and maintaining accuracy from higher management, received certifications for outstanding efforts as Extra miler (November 2011), Ace award (July 2012) and won the Champion award (Q2-2013).
- Received Team Award Gladiators (Q2-2012) for BAU activities and Non BAU team award (Q3-2012).
Languages
English, Hindi and Telugu
Pass Type
Dependent Pass
Personal Interests
Drawing, Painting and Playing Badminton
Personal Information
- Date of Birth: 07/22/86
- Nationality: Indian
Affiliations
- Institute of Chartered Accountants of India (ICAI)
Timeline
Financial Accountant
ROYAL & SONS INVESTMENTS PTE. LTD.
07.2022 - Current
Financial Accountant
HAVEN GLOBAL PTE. LTD.
03.2019 - 09.2019
Financial Accountant
SP SYSNET PTE. LTD.
07.2018 - 01.2019
Freelance Accountant and Auditor
BG CONSULTANCY PTE. LTD.
04.2018 - 07.2018
Financial Controller
PAWA BROTHERS TRADING PTE. LTD.
02.2014 - 02.2017
Operations Analyst
JP MORGAN SERVICES INDIA Pvt. Ltd.
09.2011 - 10.2013
Assistant Finance Manager
ASIAN BUSINESS EXHIBITIONS AND CONFERENCES LTD. - Economic Times – ACETECH
07.2011 - 09.2011
Freelance Accountant and Auditor
M.A.Parikh & Co.
08.2007 - 01.2011
Chartered Accountancy (CA) -
The Institute of Chartered Accountants of India
Master of Business Administration -
The Institute of Chartered Financial Analysts of India University, Tripura
Advanced Diploma in Management -
The Institute of Chartered Financial Analysts of India University, Tripura
Bachelor of Commerce -
University of Mumbai
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