Sheryll Bautista
Singapore
Summary
Detailed-oriented and highly organized Executive Assistant with over 20 years of experience in providing comprehensive administrative support to executives and teams. Proficient in managing schedule and coordinating meetings. Utilizes strong organizational skills to enhance office efficiency and support team operations. Demonstrates a track record of effective communication and multitasking to meet diverse administrative needs.
Overview
16
16
years of professional experience
Work History
Administrative Assistant
GE Vernova International LLC - Singapore Branch
01.2018 - 09.2025
- Optimized calendar management for executives based in Singapore, UAE and India by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Managed correspondence and communications for senior leadership, ensuring timely responses.
- Developed and maintained filing systems to enhance document retrieval efficiency.
- Implemented office procedures that improved workflow and reduced administrative errors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Contributed to policy updates, researching regulations to ensure company compliance.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Administrative Assistant
Willis Towers Watson Singapore Pte Ltd
01.2011 - 12.2017
- Managed 3 to 4 Executive calendars
- Book meetings, conference calls and related logistics (rooms, dial-ins)
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
- Manage all travel requests arrangements, bookings and visas
- Ensure that expense claims are properly prepared, vetted and submitted on time for reimbursement every month
- Maintains e-Procurement Singapore portal: Gebiz and Sesami
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Maintain marketing materials for the team and coordinates distribution of marketing presentation materials internally and externally
- Prepares Online Billing Invoices, Project Set Up and Changes, Timesheet using Oracle 2
- Update Customer Information System and other financial worksheets
- Facilitate process for new staff on-boarding and offboarding for staff resigning
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
Administrative Executive
Optimum Solutions Pte Ltd deployed at Credit Suisse Singapore
08.2009 - 06.2010
- Provide high-level administrative support to 2 Managing Directors and Chief Information Officer.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning.
- Coordinated events and worked on ad hoc projects.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Manage all travel requests arrangements, bookings and visas
- Ensure that expense claims are properly prepared, vetted and submitted on time for reimbursement every month
- Follow up on IT issues arising (e-mail folder issues, systems access, corporate phones)
- Maintain organization charts and distribution lists, update annual leave/travel movements
Education
Bachelor of Science - Hotel and Restaurant Management
St. Scholastica’s College
Manila, Philippines03.1997
Skills
- Travel coordination and Expenses management
- Skilled in utilizing MS Office tools effectively
- Office administration
- Effective calendar management
- Advanced typing skills
- Mail coordination
- Information records management
- Financial documentation support
- Client support
- Microsoft Outlook, Lotus Notes, Oracle, SAP, Concur
- Customer service
- Administrative support
- Office administration
- Time management
- Efficient data categorization
- Effective verbal communication
Timeline
Administrative Assistant
GE Vernova International LLC - Singapore Branch
01.2018 - 09.2025
Administrative Assistant
Willis Towers Watson Singapore Pte Ltd
01.2011 - 12.2017
Administrative Executive
Optimum Solutions Pte Ltd deployed at Credit Suisse Singapore
08.2009 - 06.2010
Bachelor of Science - Hotel and Restaurant Management
St. Scholastica’s College
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