Venturing, exploring, hiking
SHERVONNE TEO MEI MEI
Executive Assistant
Singapore
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
12
12
years of professional experience
2014
2014
years of post-secondary education
1
1
Certification
2
2
Languages
Work History
Executive Assistant
Greenwoods Investments SG Pte Ltd
07.2023 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events, such as the annual D&D for employees, promote team-building and festive activities.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Negotiated with vendors for cost savings, securing high-quality facility services at reduced rates.
Executive (Admin & Workspace)
Alibaba.com Singapore E-Commerce Pte Ltd
12.2022 - 07.2023
- Responsible for monthly and annual budget development (Analysis and actual spent), purchasing of goods and services.
- Planning and execution of events and festive celebrations, from conceptualizing of theme/activity to the planning stage and actual execution. Coordinate and facilitate event logistics, including liaising with vendors and participants.
- Liaison contact for building management office, coordinating facility/infrastructure-related maintenance.
- Review vendor contracts and filter procurement through cost-effective bids, and negotiate with suppliers/vendors to meet quality, delivery, and cost objectives.
- Manage relationships with the housekeeping team to ensure smooth operation and manpower coverage.
- Maintain accurate report/tracker of office inventory assets and property equipment records.
- Assisted HR/IT in the new hire onboarding process (Assigning workstations, ordering business cards, enabling lobby access).
- Participate in quarterly newsletter publication with HR OC.
- Ensure prompt and accurate data update/creation (Workspace Management, Xspace ticketing).
- Collaborated with cross-functional teams to ensure seamless integration of new systems and applications.
Regional Executive
Fenix Outdoor Asia Pacific
05.2022 - 12.2022
- Execute distribution and operating strategies between 5 respective brands (Fjällräven, Primus, Hanwag, Royal Robbins, and Tierra).
- Maintain, build, and improve relationships among distributors and partners, managing needs and expectations.
- Responsible for sales reporting, assisted with strategic sales planning, and seasonal campaign launch.
- Facilitated visual merchandising for franchise partner stores across APAC countries (Singapore, Thailand, Japan, Korea, Mongolia, and Indonesia).
- Led successful product launches, coordinating efforts between marketing, sales, and production teams for seamless execution.
- Managed budgets and resources effectively, reducing costs without compromising service quality.
- Increased regional sales by implementing effective marketing strategies and fostering strong client relationships.
- Built relationships with customers and community to establish long-term business growth.
Administrative & Event Executive
Tata Consultancy Services Asia Pacific Pte Ltd
06.2017 - 12.2021
- Collaborate and liaise with various business units to meet corporate and customers' needs logistically.
- Plan and coordinate internal client visit for business continuity.
- Facilitate the event planning process with the internal HR and Marketing team (proposed timelines, venue sourcing, vendor selection, and overall budget allocation).
- Collaborate and communicate with internal and external stakeholders.
- Oversee onsite execution, vendor sourcing for logistics requirements, and manpower arrangement as needed.
- Handled F&B refreshment and lunch catering, butler arrangement when required.
- Responsible for generating weekly and monthly reports to all stakeholders for audit compliance.
- Taking on the role as the HSE lead, maintain and implement company procedures in accordance with Safety and Health Regulations.
- Handle and liaise with maintenance of access control system configuration, ID card printing, and issuance.
- Assist in the day-to-day operations and ad hoc administration duties.
- Responsible for green sustainability projects and cost-saving initiatives.
- Manage housekeeping team members, conduct quarterly induction, ensuring HSE aspects are met while fulfilling operation needs and requirements.
- Reduced operational costs with thorough budget analysis and expense tracking, optimizing resource allocation.
- Optimized office space utilization through strategic rearrangement of furniture and equipment; created comfortable and functional work environments.
ADMINISTRATIVE ASSISTANT
KHOO TECK PUAT HOSPITAL
05.2014 - 03.2017
- Responsible for monthly call roster planning in the General Surgery department.
- Administering and collecting medical reports for patients.
- Assist in coordinating department and healthcare events/seminars.
- Coordinate affidavit signing for neurosurgeons.
- Schedule training courses for healthcare professionals.
- Attending to calls, handling queries from internal and external parties/clients.
- Develop and maintain a filing system for department recording.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Internship Student
Elite Wellness
04.2013 - 08.2013
- Responsible for coordinating health screenings for clients and vendors in collaboration.
- Assist relevant teams to ensure smooth processing of grant applications.
- Facilitated monthly event planning and ongoing programs as scheduled.
- Assist department in coordinating ergonomic workshops, health and nutrition seminars, and sport-related activities.
- Supporting the department in ad hoc administrative duties, providing coverage for the team.
- Sorted and organized files, spreadsheets, and reports.
- Assisted in the planning and execution of company events, resulting in increased employee engagement and satisfaction.
Education
HIGH SCHOOL DIPLOMA - Health Management and Promotion
REPUBLIC POLYTECHNIC
NITEC - Mechanical Technology
ITE COLLEGE EAST
GCE 'N' Level - undefined
CHANGKAT CHANGI SECONDARY SCHOOL
PSLE - undefined
CHONGZHENG PRIMARY SCHOOL
Skills
Continual Learning
Teamwork
Communication
Organizing and Planning
Problem Solving
Schedule Management
Travel Coordination
Meticulous attention to detail
Travel administration
Process Improvements
Certification
CPR + AED Course, Singapore First Aid Training Centre, 11/01/20, 11/01/22
Personal Information
- Date of Birth: 12/17/92
- Nationality: Singaporean
Additional Information
3 months notice from current employment; Expected Salary: SGD 5,800 (Negotiable)
References
- Kauser Malick, Tata Consultancy Services Asia Pacific, +65 96274786, kauser.malick@tcs.com
- Grace Lim, Alexandra Health Pte Ltd (KPTH), +65 92971103, lim.grace.kk@ktph.com.sg
Interests
Timeline
Executive Assistant
Greenwoods Investments SG Pte Ltd
07.2023 - Current
Executive (Admin & Workspace)
Alibaba.com Singapore E-Commerce Pte Ltd
12.2022 - 07.2023
Regional Executive
Fenix Outdoor Asia Pacific
05.2022 - 12.2022
Administrative & Event Executive
Tata Consultancy Services Asia Pacific Pte Ltd
06.2017 - 12.2021
ADMINISTRATIVE ASSISTANT
KHOO TECK PUAT HOSPITAL
05.2014 - 03.2017
Internship Student
Elite Wellness
04.2013 - 08.2013
NITEC - Mechanical Technology
ITE COLLEGE EAST
GCE 'N' Level - undefined
CHANGKAT CHANGI SECONDARY SCHOOL
PSLE - undefined
CHONGZHENG PRIMARY SCHOOL
CPR + AED Course, Singapore First Aid Training Centre, 11/01/20, 11/01/22
HIGH SCHOOL DIPLOMA - Health Management and Promotion
REPUBLIC POLYTECHNIC
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