Venturing, exploring, hiking
SHERVONNE TEO MEI MEI
Executive Assistant
Singapore
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
12
12
years of professional experience
2014
2014
years of post-secondary education
1
1
Certification
2
2
Languages
Work History
Executive Assistant
Greenwoods Investments SG Pte Ltd
07.2023 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events, such as the annual D&D for employees, promote team-building and festive activities.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Negotiated with vendors for cost savings, securing high-quality facility services at reduced rates.
Executive (Admin & Workspace)
Alibaba.com Singapore E-Commerce Pte Ltd
12.2022 - 07.2023
- Responsible for monthly and annual budget development (Analysis and actual spent), purchasing of goods and services.
- Planning and execution of events and festive celebrations, from conceptualizing of theme/activity to the planning stage and actual execution. Coordinate and facilitate event logistics, including liaising with vendors and participants.
- Liaison contact for building management office, coordinating facility/infrastructure-related maintenance.
- Review vendor contracts and filter procurement through cost-effective bids, and negotiate with suppliers/vendors to meet quality, delivery, and cost objectives.
- Manage relationships with the housekeeping team to ensure smooth operation and manpower coverage.
- Maintain accurate report/tracker of office inventory assets and property equipment records.
- Assisted HR/IT in the new hire onboarding process (Assigning workstations, ordering business cards, enabling lobby access).
- Participate in quarterly newsletter publication with HR OC.
- Ensure prompt and accurate data update/creation (Workspace Management, Xspace ticketing).
- Collaborated with cross-functional teams to ensure seamless integration of new systems and applications.
Regional Executive
Fenix Outdoor Asia Pacific
05.2022 - 12.2022
- Execute distribution and operating strategies between 5 respective brands (Fjällräven, Primus, Hanwag, Royal Robbins, and Tierra).
- Maintain, build, and improve relationships among distributors and partners, managing needs and expectations.
- Responsible for sales reporting, assisted with strategic sales planning, and seasonal campaign launch.
- Facilitated visual merchandising for franchise partner stores across APAC countries (Singapore, Thailand, Japan, Korea, Mongolia, and Indonesia).
- Led successful product launches, coordinating efforts between marketing, sales, and production teams for seamless execution.
- Managed budgets and resources effectively, reducing costs without compromising service quality.
- Increased regional sales by implementing effective marketing strategies and fostering strong client relationships.
- Built relationships with customers and community to establish long-term business growth.
Administrative & Event Executive
Tata Consultancy Services Asia Pacific Pte Ltd
06.2017 - 12.2021
- Collaborate and liaise with various business units to meet corporate and customers' needs logistically.
- Plan and coordinate internal client visit for business continuity.
- Facilitate the event planning process with the internal HR and Marketing team (proposed timelines, venue sourcing, vendor selection, and overall budget allocation).
- Collaborate and communicate with internal and external stakeholders.
- Oversee onsite execution, vendor sourcing for logistics requirements, and manpower arrangement as needed.
- Handled F&B refreshment and lunch catering, butler arrangement when required.
- Responsible for generating weekly and monthly reports to all stakeholders for audit compliance.
- Taking on the role as the HSE lead, maintain and implement company procedures in accordance with Safety and Health Regulations.
- Handle and liaise with maintenance of access control system configuration, ID card printing, and issuance.
- Assist in the day-to-day operations and ad hoc administration duties.
- Responsible for green sustainability projects and cost-saving initiatives.
- Manage housekeeping team members, conduct quarterly induction, ensuring HSE aspects are met while fulfilling operation needs and requirements.
- Reduced operational costs with thorough budget analysis and expense tracking, optimizing resource allocation.
- Optimized office space utilization through strategic rearrangement of furniture and equipment; created comfortable and functional work environments.
ADMINISTRATIVE ASSISTANT
KHOO TECK PUAT HOSPITAL
05.2014 - 03.2017
- Responsible for monthly call roster planning in the General Surgery department.
- Administering and collecting medical reports for patients.
- Assist in coordinating department and healthcare events/seminars.
- Coordinate affidavit signing for neurosurgeons.
- Schedule training courses for healthcare professionals.
- Attending to calls, handling queries from internal and external parties/clients.
- Develop and maintain a filing system for department recording.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Internship Student
Elite Wellness
04.2013 - 08.2013
- Responsible for coordinating health screenings for clients and vendors in collaboration.
- Assist relevant teams to ensure smooth processing of grant applications.
- Facilitated monthly event planning and ongoing programs as scheduled.
- Assist department in coordinating ergonomic workshops, health and nutrition seminars, and sport-related activities.
- Supporting the department in ad hoc administrative duties, providing coverage for the team.
- Sorted and organized files, spreadsheets, and reports.
- Assisted in the planning and execution of company events, resulting in increased employee engagement and satisfaction.
Education
HIGH SCHOOL DIPLOMA - Health Management and Promotion
REPUBLIC POLYTECHNIC
NITEC - Mechanical Technology
ITE COLLEGE EAST
GCE 'N' Level - undefined
CHANGKAT CHANGI SECONDARY SCHOOL
PSLE - undefined
CHONGZHENG PRIMARY SCHOOL
Skills
Continual Learning
Teamwork
Communication
Organizing and Planning
Problem Solving
Schedule Management
Travel Coordination
Meticulous attention to detail
Travel administration
Process Improvements
Certification
CPR + AED Course, Singapore First Aid Training Centre, 11/01/20, 11/01/22
Personal Information
- Date of Birth: 12/17/92
- Nationality: Singaporean
Additional Information
3 months notice from current employment; Expected Salary: SGD 5,800 (Negotiable)
References
- Kauser Malick, Tata Consultancy Services Asia Pacific, +65 96274786, kauser.malick@tcs.com
- Grace Lim, Alexandra Health Pte Ltd (KPTH), +65 92971103, lim.grace.kk@ktph.com.sg
Interests
Timeline
Executive Assistant
Greenwoods Investments SG Pte Ltd
07.2023 - Current
Executive (Admin & Workspace)
Alibaba.com Singapore E-Commerce Pte Ltd
12.2022 - 07.2023
Regional Executive
Fenix Outdoor Asia Pacific
05.2022 - 12.2022
Administrative & Event Executive
Tata Consultancy Services Asia Pacific Pte Ltd
06.2017 - 12.2021
ADMINISTRATIVE ASSISTANT
KHOO TECK PUAT HOSPITAL
05.2014 - 03.2017
Internship Student
Elite Wellness
04.2013 - 08.2013
NITEC - Mechanical Technology
ITE COLLEGE EAST
GCE 'N' Level - undefined
CHANGKAT CHANGI SECONDARY SCHOOL
PSLE - undefined
CHONGZHENG PRIMARY SCHOOL
HIGH SCHOOL DIPLOMA - Health Management and Promotion
REPUBLIC POLYTECHNIC
Similar Profiles
Md Alamgir KabirMd Alamgir Kabir
HSE Officer at Seatrium SG Pte Ltd (Sembcorp Marine Pte Ltd).HSE Officer at Seatrium SG Pte Ltd (Sembcorp Marine Pte Ltd).
DILYS ZHENGDILYS ZHENG
Senior Manager at SG-GREE Pte Ltd / Jiaxing Aircon Pte LtdSenior Manager at SG-GREE Pte Ltd / Jiaxing Aircon Pte Ltd
Azriel SimAzriel Sim
Event Assistant at OPTIMO SG PTE. LTD.Event Assistant at OPTIMO SG PTE. LTD.