SALAWATI SHASHA SENIN
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level position. Ready to help team achieve company goals.
Overview
22
22
years of professional experience
Work History
Facilities Senior Manager
RIVERBED TECHNOLOGY PTE LTD
07.2015 - 07.2023
- Executive Communication: Represent Facilities on the APAC Management Council and this role reports directly into Facilities Senior Director
- Strong communication skills to ensure engagement and leadership with the management team, engagement at the executive level (Site VP council meetings, planning with Execs, etc.), communication with suppliers, external bodies, etc
- Financial Acumen: manage a budget, which includes decision making, approvals, forecasting, and planning related to this operational spend
- This also includes Tenant Management including lease negotiations and renewals etc
- Relationship Management: To manage all key relationships both internal and external
- This will ensure that alignment is achieved and ultimately business results are accomplished
- Construction / Project Management: There are many capital projects that need to be managed across the team simultaneously, which requires a solid working knowledge of construction processes, project management discipline and the keen ability to manage projects to scope, timeline and budget without fail
- In addition to the construction process, being able to work through conceptual design with architects and designers related to a capital project is also important
- Facility Management: Support and enhance business capability by running an efficient and reliable infrastructure and providing innovative solutions to new requirements; Insuring sites provide an appropriate employee and customer environment; Insure compliance with external regulations such as fire, EHS, building regs; Provide top-quartile financial performance combined with industry leading service levels.
IT Office Coordinator
RIVERBED TECHNOLOGY PTE LTD
09.2014 - 07.2015
- Provide secretarial and administrative support to the division supervisors and engineers assigned
- Maintaining proper filing records and database
- Point of contact for data collection
- Making hotel and flight arrangements through appointed corporate service providers; ensuring corporate and function requirements are met
- To coordinate events, meetings and appointments of functions or business units assigned
- To work with HR Manager, Senior Legal and Finance team to ensure compliance with company policies and procedures
- To raise or record purchase requisition for respective function or business units
- Handle recognition vouchers and prepare Expense Report
- Co-ordinate the update and verification of seating plans
- Carry out minor furniture repairs, general joinery, minor flooring/carpet repairs and manage minor moves (Liaise with sub contractors as necessary)
- Attend to general queries and request
- Fire warden for yearly fire drill exercise
- Coordinating yearly building shutdown with Corporate HQ and local vendors.
Administrator
HEWLETT PACKARD SINGAPORE (PTE) LIMITED
09.2010 - 08.2014
- Provide secretarial and administrative support to the division supervisors and engineers assigned
- Maintaining proper filing records and database
- Point of contact for data collection
- Making hotel and flight arrangements through appointed corporate service providers; ensuring corporate and function requirements are met
- To coordinate events, meetings and appointments of functions or business units assigned
- To work with HR & Team Administrators to ensure compliance with company policies and procedures
- To raise or record purchase requisition for respective function or business units
- Handle recognition vouchers and prepare Expense Report
- Co-ordinate the update and verification of seating plans
- Carry out minor furniture repairs, general joinery, minor flooring/carpet repairs and manage minor moves (Liaise with sub contractors as necessary)
- Attend to general queries and request
- Minutes taking and preparing agenda.
Facilities Administrator
BHP BILLITON MARKETING ASIA PTE LTD
06.2009 - 09.2010
- Provide secretarial and administrative support to the division supervisors assigned
- Maintaining proper filing records and database in SAP system
- To provide high level service to clients or guests visiting respective supervisors on site
- To coordinate events, meetings and appointments of functions or business units assigned
- To work with HR & Team Administrators to ensure compliance with company policies and procedures
- To raise or record purchase requisition for respective function or business units
- Handle Petty Cash and prepare Expense Report
- Co-ordinate the update and verification of seating plans
- Carry out minor furniture repairs, general joinery, minor flooring/carpet repairs and manage minor moves (Liaise with sub contractors as necessary)
- Check meeting rooms daily and configure as necessary for meetings to ensure supplies are replenished and maintained as necessary.
Project Secretary
SIEMENS (S) PTE LIMITED
10.2007 - 01.2009
- Provide secretarial and administrative support to the division supervisors assigned (project based)
- Maintaining proper filing records and database
- Making hotel and flight arrangements through appointed corporate service providers; ensuring corporate and function requirements are met
- To provide high level service to clients or guests visiting respective supervisors on site
- To coordinate events, meetings and appointments of functions or business units assigned
- To work with Senior Admin specialist to ensure compliance with company policies and procedures
- To raise or record purchase requisition for respective function or business units
- Familiar with HR payroll system, updating of leave records/expense claims report
- Minutes taking and preparing agenda.
Secretary
DOW CHEMICAL PACIFIC PTE LTD
10.2006 - 02.2007
- Assist in handling reception area whenever admin asst is out
- Provide secretarial and administrative support to the supervisors assigned
- Maintaining proper filing records and database
- Responsible for the despatch / collection of mail and parcels from mailroom; newspapers and magazines of respective functions/business units
- Making hotel and flight arrangements through appointed corporate service providers; ensuring corporate and function requirements are met
- To provide high level service to clients or guests visiting respective supervisors on site
- To coordinate events, meetings and appointments of functions or business units assigned
- To work with Senior Admin specialist to ensure compliance with company policies and procedures
- To raise or record purchase requisition for respective function or business units.
Reception Supervisor cum Assistant Manager
CALIFORNIA FITNESS PTE LTD
04.2004 - 03.2006
- Manhandling reception area, handling of calls
- Management duties
- Stocktaking, POs, Club Budgets, Petty Cash
- Customer Service, handling customers' complaints via teleconversation, emails etc
- Oversee/running of club
- Supervisory of staffs
- Involved in full recruitment process such as screening, interviewing, sourcing, scheduling and placing of candidates to suitable branch
- Maintaining and ensuring club/machines cleanliness, liaising and daily audit rounds with cleaning supervisor pertaining to club SOP, monthly report on accident occurrence to building management.
Receptionist Cum Administrator
JOHNSON & JOHNSON SINGAPORE PTE LTD
01.2004 - 03.2004
- Basic reception and administrative duties
- Assist the Regional Manager of the Safety Fleet Department (HSE) to collate information on accidents occurrence in various region of the Johnson & Johnson
- Assist in coordinating conferences for delegates of different countries for Safety Procedures
- Updating of data for new safety fleet member details
- Preparation of safety procedures manuals for delegates perusal and reference
- Getting information on prevention of accidents in working environment
- Doing reports for claims of staffs involved in any kind of accidents during working.
Customer Service Officer
MARRIOT HOTEL, FITNESS CENTRE
01.2002 - 12.2003
- Basic reception and general administrative duties, handling customers' complaints etc
- Ensure proper documentation of in-house guest or club member using Fidelio / Opera system
- Maintain in-house guest or club member confidentiality and efficient filing systems
- Maintain and ensuring cleanliness at a satisfactory level within gym and spa area.
Education
High School Diploma -
MDIS ACADEMY
Singapore2000
GED -
Singapore Polytechnic
Singapore2000
High School Diploma -
HUA YI SECONDARY SCHOOL
Singapore1997
Skills
- Microsoft Excel, PowerPoint and Words
- Customer Service
- Facilities management
- Administrative duties
Music, Home Organizing
Music with wide appeal that is typically distributed to large audiences through the music industry.
Everything Out, Nothing Out, Saver, Minimalist, Straightener Organizing Style.
Timeline
Facilities Senior Manager
RIVERBED TECHNOLOGY PTE LTD
07.2015 - 07.2023
IT Office Coordinator
RIVERBED TECHNOLOGY PTE LTD
09.2014 - 07.2015
Administrator
HEWLETT PACKARD SINGAPORE (PTE) LIMITED
09.2010 - 08.2014
Facilities Administrator
BHP BILLITON MARKETING ASIA PTE LTD
06.2009 - 09.2010
Project Secretary
SIEMENS (S) PTE LIMITED
10.2007 - 01.2009
Secretary
DOW CHEMICAL PACIFIC PTE LTD
10.2006 - 02.2007
Reception Supervisor cum Assistant Manager
CALIFORNIA FITNESS PTE LTD
04.2004 - 03.2006
Receptionist Cum Administrator
JOHNSON & JOHNSON SINGAPORE PTE LTD
01.2004 - 03.2004
Customer Service Officer
MARRIOT HOTEL, FITNESS CENTRE
01.2002 - 12.2003
High School Diploma -
MDIS ACADEMY
GED -
Singapore Polytechnic
High School Diploma -
HUA YI SECONDARY SCHOOL
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