SAJINI B Linkedin.com/in/Sri Sajini/
PURCHASING EXECUTIVE
Summary
Dynamic Purchasing Coordinator with a proven track record at TIAN SAN SHIPPING & EMASTIGA ENGINEERING PTE LTD, excelling in strategic sourcing and effective price negotiations. Achieved significant cost reductions through vendor management and collaboration. Adept at fostering teamwork and enhancing operational efficiency, leveraging strong administrative skills and attention to detail to drive results.
Professional purchasing specialist with deep understanding of procurement processes and supplier management. Known for strong collaboration skills and results-driven approach, consistently adapting to changing needs. Skilled in negotiating contracts, managing inventories, and ensuring cost-effective purchasing. Reliable team player with focus on achieving optimal outcomes.
Overview
25
25
years of professional experience
6
6
Languages
Work History
Purchasing Coordinator /Online Marketer
TIK TOK
12.2020 - Current
- Coordinated procurement processes to ensure timely delivery of materials and resources.
- Conducted market research to identify emerging trends and supplier capabilities.
- Maintained complete documentation and records of all purchasing activities.
- Coordinated strategic sourcing activities across multiple departments, driving alignment on procurement priorities and maximizing purchasing power through consolidated buying efforts.
- Negotiated favorable pricing with suppliers, resulting in significant annual savings for the company.
- Contacted each vendor and recorded information regarding price, availability and quality of products.
- Negotiated pricing and terms with vendors to secure best value for company.
- Managed influencer partnerships, driving brand awareness and customer acquisition.
- Analyzed vendor performance and identified opportunities for cost reduction and efficiency improvements.
Order Management Coordinator/Outbound Warehouse Associate
Procter & Gamble Co
09.2018 - 03.2020
- Coordinated order processing and fulfillment across multiple distribution channels.
- Collaborated with supply chain teams to optimize inventory management and reduce stock discrepancies.
- Streamlined order tracking systems, enhancing visibility and communication with stakeholders.
- Led cross-functional meetings to address order management challenges and implement strategic solutions.
- Reviewed orders for accuracy, errors and omissions to minimize incorrect shipments.
- Sent emails to communicate order status and informed customers of back-orders or shipping delays.
- Liaised with management to resolve complex order issues and problems to maximize customer satisfaction.
- Collaborated with sales and logistics teams to ensure seamless coordination of shipments, deliveries, and returns.
- Expedited urgent orders for high-priority clients, coordinating closely with cross-functional teams to meet tight deadlines.
- Provided support to sales representatives during the quoting process for custom orders, ensuring accurate pricing information was communicated to customers.
- Managed warehouse operations and verified proper shipment procedures.
Senior Purchasing Executive /Senior Office Administrator
Emastiga Engineering Pte Ltd
05.2007 - 08.2018
- Developed and implemented strategic initiatives to enhance operational efficiency.
- Streamlined workflows to reduce costs and improve service delivery.
- Analyzed market trends to inform strategic planning and decision-making.
- Interviewed, recruited and trained new onboarding candidates.
- Collaborated with stakeholders to develop actionable strategies that aligned with corporate goals and objectives.
- Implemented cost-saving measures through reevaluation of supply chain management practices.
- Improved stakeholder satisfaction with regular communication and updates on project progress and outcomes.
- Negotiated high-value contracts with key suppliers, reducing material costs and improving profit margins.
- Handled problematic customers and clients to assist lower-level employees and maintain excellent customer service.
- Negotiated price and service with customers and vendors to decrease expenses and increase profit.
- Assisted in recruiting, hiring and training of team members.
- Managed purchasing, sales, marketing and customer account operations efficiently.
- Led administrative team in managing correspondence, ensuring timely communication across departments.
- Implemented process improvements that reduced administrative bottlenecks and enhanced productivity.
- Reduced operational costs through diligent contract negotiation with vendors and suppliers.
- Facilitated efficient meetings by preparing agendas beforehand; ensured action items were assigned/documented properly afterward.
- Supported sales/marketing teams by creating presentation materials, organizing trade show booths, and managing collateral inventory.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Managed budgeting process for procurement department, monitoring spending against targets.
- Negotiated pricing and terms with vendors to secure best value for company.
- Reviewed and approved purchase orders and invoices for accuracy and completeness.
- Implemented new filing system, improving document retrieval speed and accuracy.
- Developed and maintained office policies, fostering a compliant and organized work environment.
- Conducted audits of office supplies and equipment, reducing costs and waste.
- Monitored inventory levels of office supplies, placing orders when necessary to prevent stock shortages.
- Improved office operations by automating client correspondence, record tracking and data communications.
Administrative Assistant /Assistant Store Leader
II-VI PTE LTD
05.2004 - 05.2007
- Coordinated office operations to enhance workflow efficiency and support team objectives.
- Developed and maintained filing systems, ensuring quick access to important documents.
- Maintained inventory of office supplies, ensuring adequate resources for daily operations.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Improved document processing speed by introducing automated templates for routine correspondence.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
- Evaluated data on stock levels, customer sales and other factors, assessed trends and reported on findings to help senior management make effective operational decisions.
Administration Coordinator /Assistant Customer Service Coordinator
Young Scientist Enterprise
05.2001 - 04.2004
- Coordinated daily administrative operations to ensure smooth workflow.
- Managed scheduling and communication for team meetings and events.
- Developed and maintained filing systems for efficient document retrieval.
- Streamlined office procedures to enhance overall efficiency.
- Trained junior administrators in company procedures enabling them to quickly acclimate and contribute effectively within their roles.
- Reduced expenses through diligent monitoring of supplies inventory, evaluating vendors, and negotiating contracts.
- Collaborated with cross-functional teams to establish project timelines and execute tasks efficiently within deadlines.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Coordinated customer inquiries, ensuring timely and accurate responses to enhance satisfaction.
- Developed training materials for new staff to streamline onboarding processes.
- Assisted customers in navigating company website features and services, leading to higher online engagement rates and repeat business.
- Met customer call guidelines for service levels, handle time and productivity.
Education
Bachelor of Arts - Business Management
Aventis School Of Management (University of Derby)
Singapore 04.2001 -
Associate of Arts - Post Graduate Diploma in Business Administration
Aventis School Of Management (University Of Derby)
Singapore, Null, Singapore 04.2001 -
Skills
Order management
Effective price negotiations
SAP, MYOB, QUICKBOOK,FIELDGLASS Software
Inventory management
Customer service and problem solving
Teamwork and collaboration
MS office
Materials management
Purchasing coordination
Procurement planning
Order process management
Cost reductions
Vendor sourcing
Data Entry
Purchase order processing
New business development
Sales support
Warehouse flow
Team player
Logistics management
Multitasking Abilities
Supplier relationship management
Material planning
Negotiation strategies
Fast typing speed
Accuracy and attention to detail
Adaptability and flexibility
Problem-solving
Multitasking
Document management and storage
Focus on reducing cost /minimize price increase without compromising quality
Process daily PO, follow-up for confirmation, including order amendment
Problem-solving aptitude
Risk management
Critical thinking
Time management
Material requirement planning
ERP system experience
Product sourcing
Operations management
Administrative support
Verbal and written communication
Scheduling management
Office administration
Document management
Accomplishments
- Actively executed a good excel program, pivot table and V look up to make all the management to find the products category.
- Achieved high standard by creating a quotation with pictures and prices for customer to manage and understand better in products to purchASE
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Achieved 100% good customer service rating with customers in all categories including communications skills, listening skills problem resolution.
- Collaborated with team of 9 in the development of a good logistic teamwork, housekeeping and work process safety according to warehouse procedure.
Timeline
Purchasing Coordinator /Online Marketer
TIK TOK
12.2020 - Current
Order Management Coordinator/Outbound Warehouse Associate
Procter & Gamble Co
09.2018 - 03.2020
Senior Purchasing Executive /Senior Office Administrator
Emastiga Engineering Pte Ltd
05.2007 - 08.2018
Administrative Assistant /Assistant Store Leader
II-VI PTE LTD
05.2004 - 05.2007
Administration Coordinator /Assistant Customer Service Coordinator
Young Scientist Enterprise
05.2001 - 04.2004
Bachelor of Arts - Business Management
Aventis School Of Management (University of Derby)
04.2001 -
Associate of Arts - Post Graduate Diploma in Business Administration
Aventis School Of Management (University Of Derby)
04.2001 -