SAERAH BINTE MOHAMED SALLEH
Singapore
Summary
Responsible administrator with passion for managing complex responsibilities with organized and resourceful approach.
Overview
24
24
years of professional experience
Work History
Team Coordinator
Dyson Operations Pte Ltd
09.2018 - Current
- Personal assistant to Group of Directors and 3 Head of Department
- Managing calendars, scheduling meetings, and coordinating travel arrangements for executives
- Manage 3 different offices in Singapore, includes supporting Malaysia & Philippines
- Liaised with designated travel agents for corporate travel arrangements
- Assist in compiling and producing meeting presentation materials
- Generate department purchase requests and orders for ad-hoc purchases through Ariba
- Prepare, process and track expense claims and corporate card using SAP Concur
- Oversee general office administration, ensuring smooth operations of office facilities, equipment, and supplies
- Organizing company events, team-building activities, or client meetings
Marketing Executive Assistant
Johnson & Johnson Pte Ltd
05.2016 - 09.2018
- Providing secretarial & administrative support to the sales & marketing team
- Maintaining calendars for multiple executives
- Managing travel/hotel arrangements for team, and visitors to Singapore
- Processing expense claims
- Worked closely with the team to provide effective assistance to plan and execute marketing campaigns
- Assist in organizing marketing events and promotional activities
- Developed strong relationships with key influencers, leading to increased brand exposure
- Coordinating logistics needs for teleconferences, events and local meetings
- Consolidate and maintain monthly reports
Secretary
Rutledge Omni Services Pte Ltd
07.2010 - 04.2016
- Provide full secretarial & administrative support and other personal matters for multiple executives
- Plan and schedule travel arrangements including flight, accommodation, visa application and car hire
- Handle confidential and time-sensitive information & documents
- Consolidate and maintain management reports for review
- Assist in general HR such as updating leave & attendance management and recruitment & selection
- Handle administrative duties such as procurement, office facilities and equipment maintenance
- Provide efficient training administrative support and related logistics
- OPITO & Other Trainings - Update and maintain candidates’ records on the database
- Prepare and ensure all training materials are submitted in time
- Inventory checks and requisition of pantry and office supplies
- Organize and co-ordinate company retreats and activities
Project Coordinator
Transerve Pte Ltd
10.2006 - 05.2010
- Provide secretarial and administrative support to the Project Manager
- Co-ordinate travel arrangements and hotel accommodation
- Arrange meeting schedules and taking minutes
- Act as a focal point for project and engineering enquiries
- Dealing with all project correspondence, mail and ensuring messages are passed on correctly
- Responsible for maintaining a systematic filing system for the Project Team and ensure ease in retrieving and tracking of documentation
- Ensure internal departments produce documentation within MDR planned dates
- Ensure proper retention of documentation for filing and preparation for External Audit
- Implementing project handover procedure and ensuring necessary information gathered and controlled and identifying area of non-conformance
- Conduct Internal Audit and liaise with External Auditor
- Review, update and maintain ISO 9001:2000 functions and systems
- Provide support in company related events and ad-hoc projects/ task when required
Sales Cum Admin Executive
Asahi Plas (S) Pte Ltd
07.2002 - 09.2006
- Handling sales inquiries, quotations and sales orders
- Ensure proper maintenance of customer records, sales and pricing master data
- Coordinate and track delivery with warehouse, distribution and freight forwarder
- Generate monthly sales reports
- Provide secretarial and administrative support to Managing Director
- Maintain all HR administration matters and support on HR functions
- Petty cash reimbursement
- Responsible for basic accounting duties
Merchandising Admin Assistant
FJ Benjamin Fashion (S) Pte Ltd
09.2000 - 03.2002
- Responsible for product development – Planning product ranges, sourcing and follow-up on orders
- Monitor and control the merchandising flow
- Assist in the setup of new products in the inventory system, including pricing, descriptions, and images
- Assist in private store events, visual merchandising support and other ad-hoc duties
- Process purchase order to both local and overseas suppliers
Education
Certificate in Business Studies - Accounting
ITE Clementi
05.2000
Certificate in Office Skills -
ITE Clementi
11.1997
GCE ‘N’ Level Certificate -
Mei Chin Secondary School
11.1996
Skills
- Qualified Mental Health First Aider
- Qualified First Aider
- ISO 9001:2000 Internal Auditor Certificate
- Travel Arrangement
- Event Management
- Administrative Support
- Document Management System
- SAP Ariba
- SAP Concur
- Workday
Languages
English
Malay
Bahasa Indonesia
Nric
S8027659A
References
Will furnish upon request
Personal Information
- Age: 44
- Ethnicity: Malay
- Citizenship: Singaporean
- Date of Birth: 09/19/80
- Gender: Female
- Driving License: Class 3
- Marital Status: Married
Timeline
Team Coordinator
Dyson Operations Pte Ltd
09.2018 - Current
Marketing Executive Assistant
Johnson & Johnson Pte Ltd
05.2016 - 09.2018
Secretary
Rutledge Omni Services Pte Ltd
07.2010 - 04.2016
Project Coordinator
Transerve Pte Ltd
10.2006 - 05.2010
Sales Cum Admin Executive
Asahi Plas (S) Pte Ltd
07.2002 - 09.2006
Merchandising Admin Assistant
FJ Benjamin Fashion (S) Pte Ltd
09.2000 - 03.2002
Certificate in Office Skills -
ITE Clementi
GCE ‘N’ Level Certificate -
Mei Chin Secondary School
Certificate in Business Studies - Accounting
ITE Clementi