Rwei nie Lim

Recruitment / Onboarding Process / Probation & Confirmation / Offboarding Process

· Contact/send email to candidate to coordinate for interview arrangement

· Book meeting room for interview schedule

· Update Managers via email on the interview schedule via meeting invitation

· Prepare & send Candidate evaluation form to Manager after the interview

· Involved with on-boarding process for new employees (perm: initiate background & medical checks)

· Creation of new employees details in SAP

· Insurance enrolment and deletion for new hires and resignees.

· Involved with offboarding process for resignees

· Prepare letters/forms related to employee lifecycle such as but not limited to letter of appointment/probation appraisal form/confirmation letter/acceptance of resignation etc

Training & Development:

· Facilitate employees training and development

· Assist in sourcing/ coordinating/registration of courses for employees

· Monitor and keep up-to-date training records

· Preparation/gather all departments training records for Management review

· Share approved training plan records to Finance for payment process

· Assisted employees to seek approval for change of courses/cancellation of course to Management (if course is cancelled)

· Liaise with Institutes & update employees on training course status

Administrative duties:

· Manage and maintain proper filing for employees documentations in shared folder

· Update of employees details

· Prepare visa letter for request from AAS & Aramco offices

· Assisted CH8 & PMT to prepare & submit Letter of Guarantee regarding their tax matters in tax portal

· Sourcing/Preparation of birthday cards for distribution to employees prior to their birthday

· Coordination between vendors & preparation on the purchase & distribution of complementary company shirts to employees

· Assisted in submitting HR invoice payments (RPO/SES) in SAP

ABS Office: ABS HR/ SAP Team/ ABS Law/ ABS IT Team

· Coordination works with ABS HR for CH8 & PMT employees matters

· Coordination works with SAP team on all SAP matters relating to AAS, AAA & employee matters

· Assisted ABS HR to gather approval from AAS HR, AAS Finance for EAP/ISRM

· Support/Liaising/Coordination with PMTs on the SAP matters (Travel, expense claims and etc)

· Support/liaising with PMTs regarding Cash Advance/MBMF matters

· Supported employees & CH8 with their travel & expense submission on SAP

· Worked with SAP on the creation of leave type for attachment functions

Established Armco Asia Australia SAP / Performance Management Process (PMP) / Automation of Overtime Request / SAP Leave type with attachment functions

· Established process with SAP Team to create SAP Access for Aramco Asia Australia office

· Assisted Aramco Asia Australia Employees in the process of SAP during the beginning stage

· Established process with SAP Team to launch PMP for AAS Office

· Establish Performance Management Process (PMP) for AAS Office (Mar 2024) & supported employees with PMP matters

· Assisted employees & work with SAP Team to rectify issues when employees faced difficulties in SAP

Payroll & Finance matters:

· Assisted with monthly meal allowance tabulations

· Assisted Finance to remind and follow up repayment for outstanding loan matters

Reason for leaving

End of contract

· Involved in the recruitment of supplying manpower to 5 Departments for PSA Port Operations

· Involved in recruitment in supplying manpower to 5 Departments for PSA Port Operations

· Assist in on-boarding sessions and exit process

· Liaise and coordinate with Operation Managers and new candidates after Interview process

· Arrange for course registrations for new candidates

· Liaise with the academy for course registrations via online submission

· Provide administrative support to the operations team, e.g. manpower scheduling and others

· Prepare Company letters for employees on cessation of employment/vacate of office (claiming of liabilities)

· Liaise with Operation Managers for employees to come Seafront HQ for exit interviews/ meeting with General Manager when a resignation is notified

· Meet employees for acknowledgement of their cessation of employment with return of company properties / work permit cards and PSA Pass

· Liaise with lawyer for preparation of Letter of Demand to ex-workers with liabilities owed to the company

· Liaise with Debt collectors to ex-workers on claims that did not send to the Law Firm

· Liaise with ex-workers to follow up with monthly installment repayment

· Communicate with payroll and accounts department on the preparation of last month salary after worker completed their notice period

· Meet worker to get cessation letter acknowledge with last month salary issued

· Prepare PSA Pass Applications for new trainees and ensure new trainees collected their PSA Pass before attending for their course

· Prepare documents for PSA Pass Renewals when worker's PSA Pass are expiring

· Submit to Pass Centre for renewal of vehicle permit

· Maintain and update of new employee data and personnel files

· Updating of company system whenever there is workers resigning

· Follow up with ex-employees via phone calls or through their next of kin to notify on the liabilities incurred and discuss for repayment method

· Update Management whenever there is repayment received and update payment received in excel sheet

· Update ex-workers with official receipts after accounts confirmed on the payment received

· Weekly visit to Singpost for arrangement of company letters via registered mails

· Attend monthly MDC meeting via Teams with other service providers

· Keep track and notify procurement colleague for purchase of office supplies

Reason for leaving

Seeking better career growth opportunities as current company is a family orientated business.

· Assisted General Manager on wide range of both business and personal matters

· Responsible for processing weekly payroll

· Prepared confidential employment agreements/letters

· Involved in resolving staff disputes, escalating to CEO when appropriate

· Actively involved in the recruitment and assessment of new employees

· Responsible for the tracking and procurement of office supplies

· Entrusted with the task of collection of cash sales providing a daily reconciliation of such sales to CEO

· Assisted in the organization of daily flower deliveries

· Made urgent deliveries when necessary

· Functioned as coordinator in arranging for IT support and support from other vendors

· Provided customer service support in areas such as order tracking, problem solving and general inquiries

· Assisted in providing general clerical support for office

Reason for leaving:

Decided to move back home to be with family members

· Responsible for the generation of purchase orders in accounting system

· Negotiated selling price with customers

· Coordinated the fulfillment of purchase orders with suppliers

· Working with freight forwarders, arranged for the air/sea delivery of orders to Vietnam

· Negotiated freight charge reduction with forwarder and more efficient process

· Prepared reports of outstanding orders in excel for tracking purposes

· Maintained records and prepared monthly report of sales to Vietnam

· Check emails consecutively and keeping track of latest job

· Provided support in areas such as order tracking, problem solving and customer inquiries

· Assisted in providing general office support

Reason for leaving:

Retrenched due to closure of Company

· Planned and scheduled inventory purchases from overseas

· Input purchase orders into accounting system

· Coordinated with suppliers for the fulfillment of purchase orders

· Reordered products from suppliers to replenish minimum inventory levels

· Tracked incoming shipments from overseas

· Provided general customer service support

· Answering of incoming calls and respond to emails enquiries

· Provided general office administrative support

Reason for leaving:

Grandmother fell down and needed someone to be home to take care of her

Thus look for a part time job

· Input purchase orders into accounting system

· Coordinated with suppliers to ensure prompt delivery of goods to customers

· Tracked and monitored shipment

Reason for leaving:

Seeking for better career prospect