RUBEN CAROLINA CYNTHIA
Singapore
Summary
Self-motivated and driven individual who demonstrates excellent time management skills and great interpersonal skills. An empathic personality who is able to generate trust and has a strong focus on people. With years of experience and knowledge acquired in legal industry, highly reliant and meticulous. Will be able to understand complex concepts effortlessly. Highly adaptable and agile to any environment.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Conveyancing Support Staff
BR Law Corporation
01.2023 - Current
- Prepare and draft conveyancing documents using ELS 1 and ELS 2 for HDB transactions (sale, purchase, refinancing, redemption, and Transfer pursuant to Order of Court) and private property matters (BUC, refinancing, and redemption)
- Conduct INLIS searches and other legal due diligence to support property transactions
- Assist in conveyancing-related correspondences, document submissions, and liaising with relevant authorities
Litigation Secretary
BR Law Corporation
02.2022 - 01.2023
- Supported the Senior Director, an Associate, and a Legal Executive (based in Malaysia)
- Managed email correspondences and followed up on legal matters in a timely manner
- Drafted emails and legal letters to various organizations
- Assisted with detailed billing and expense tracking
- Monitored and ensured compliance with court deadlines
- Handled e-litigation filings and document submissions
- Conducted legal searches, including: Cause Book Searches via e-litigation (Bankruptcy, Insolvency, Probate, etc.), QuestNet searches (Enhanced Individual, ACRA, etc.), Office of Public Guardian searches (Lasting Power of Attorney, Court Orders), WILL searches
- Filed Stamp Duty Certificates for Tenancy Agreements
- Performed other litigation support duties as assigned
Legal Secretary
MahaHar Chambers LLC
02.2018 - 01.2022
- Managed case files from initiation to closure, ensuring accurate documentation and compliance
- Drafted court documents and legal correspondences for litigation and family matters
- Assisted with client consultations, document preparation, and case research
- Coordinated court filings, hearings, and liaised with legal professionals to support case proceedings
- Streamlined billing process, ensuring accurate and timely invoicing for firm's services.
- Enhanced onboarding process for new clients by developing comprehensive welcome package, setting positive tone for client relationships.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
Litigation Secretary
Kelvin Chia Partnership
06.2017 - 09.2017
- Conducted legal research, prepared court documents, and managed e-litigation filings
- Coordinated legal proceedings, scheduled hearings, and ensured adherence to deadlines
Litigation Executive
Subra TT Law LLC
01.2016 - 06.2017
- Managed road traffic accident claims, probate, wills, and family law cases
- Drafted legal documents and correspondences for government and regulatory agencies
- Assisted clients with Work Injury Compensation Act (WICA) claims and submissions
- Filing of Court Documents via E-Litigation
Legal Secretary
HAR Associates
07.2010 - 12.2015
- Handled case files for litigation, probate, and corporate matters
- Managed legal research, client consultations, and court document submissions
- Facilitated communication between clients and attorneys, ensuring prompt responses to inquiries.
- Organized files for court proceedings.
- Organized and maintained an efficient electronic filing system for easy access to critical documents and data.
- Managed multiple high-priority tasks simultaneously, meeting all deadlines while maintaining a high level of accuracy.
- Filed documents with courts on behalf of attorney.
- Trained new staff members on office procedures and best practices, promoting a cohesive team dynamic within the firm.
- Ensured compliance with court rules by staying up-to-date on changing regulations related to filings and other requirements.
- Coordinated scheduling of client meetings and court dates, improving firm's ability to meet clients' needs promptly.
- Prepared and processed invoices for attorney billing.
Secretary
Krishnan Sivanandam & Co
06.2007 - 06.2010
- Performed administrative tasks, prepared legal documentation, and managed client interactions
- Coordinated schedules, arranged legal filings, and supported attorneys in daily tasks
Administrator
Fabs International Pte Ltd
11.2006 - 05.2007
- Managed office operations, client orders, and correspondence
- Coordinated logistics, maintained inventory, and facilitated payments
Education
Specialist Diploma - Human Resource Management
Nanyang Polytechnic
01.2020
Post Graduate Diploma - Clinical/Counseling & Organizational Psychology
Arium School of Arts and Science
Singapore01.2015
BA - Interdisciplinary Studies (Child Psychology & Counseling Psychology)
Adams State University
USA01.2013
Skills
- Legal Secretary
- Conveyancing Support
- Litigation Support
- Client & Administrative Support
- Searches & Due Diligence
- Technical Skills
Certification
- Post Diploma Certification in Performance & Compensation Management
- Post Diploma Certification in HR & Talent Management
- Internship at Nulife Care and Counseling Centre
Languages
English
Bilingual or Proficient (C2)
Tamil
Upper intermediate (B2)
Timeline
Conveyancing Support Staff
BR Law Corporation
01.2023 - Current
Litigation Secretary
BR Law Corporation
02.2022 - 01.2023
Legal Secretary
MahaHar Chambers LLC
02.2018 - 01.2022
Litigation Secretary
Kelvin Chia Partnership
06.2017 - 09.2017
Litigation Executive
Subra TT Law LLC
01.2016 - 06.2017
Legal Secretary
HAR Associates
07.2010 - 12.2015
Secretary
Krishnan Sivanandam & Co
06.2007 - 06.2010
Administrator
Fabs International Pte Ltd
11.2006 - 05.2007
Specialist Diploma - Human Resource Management
Nanyang Polytechnic
Post Graduate Diploma - Clinical/Counseling & Organizational Psychology
Arium School of Arts and Science
BA - Interdisciplinary Studies (Child Psychology & Counseling Psychology)
Adams State University
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