Rethikaa Morgan

Subcontract and Contract Management Specialist

• Collaborate with the contracts team to oversee subcontractor contracts, managing change orders and variation claims from subcontractors, and preparing change order/variation order claims for clients.
• Maintain meticulous records of all change orders and variations, ensuring adherence to contract requirements and timely submission to clients.

Project Coordination and Support

• Work closely with project teams across disciplines (Engineering, Construction, Procurement, etc.) to facilitate timely contract price adjustments and claims.
• Prepare comprehensive documentation and substantiation for variation orders/claims, ensuring compliance with contract terms and facilitating prompt client approval.

Subcontracting Administration

• Manage the full scope of subcontracting activities, including claims, measurements, and bill of quantities.
• Prepare tender/subcontract documents, bid evaluations, and subcontract summaries, ensuring alignment with project specifications and contractual requirements.

Financial Oversight and Compliance

• Monitor and review subcontractors' milestone progress claims and invoices, coordinating with internal cost control and finance departments for payment processing.
• Administer subcontracts, issue work orders, and manage performance securities with subcontractors.

Contractual Coordination and Communication

• Organize kick-off meetings and ad-hoc meetings with subcontractors, facilitating effective contract implementation.
• Handle day-to-day contractual correspondence with subcontractors, including the preparation and tracking of contractual letters.

Budget Management and Cost Control

• Procure subcontracting work within budgetary constraints and financial guidelines, monitoring costs to ensure adherence to allocated budgets.
• Facilitate subcontract close-out and settlement of contractual disputes, overseeing final accounting and completion certifications.

Administrative Support and Executive Assistance

• Maintain confidentiality and discretion in handling sensitive information and documents.
• Support executive calendars, scheduling meetings and appointments as required.
• Process expenses and reimbursements for executive and senior management teams.

Safety and Compliance

• Ensure compliance with Occupational Safety and Health Regulations, promoting safe operating procedures among personnel.
• Participate in the preparation of safe work and emergency procedures, fostering a secure work environment.

Additional Responsibilities

• Lead subcontract teams on assigned projects, ensuring effective coordination and project delivery.
• Evaluate, negotiate, and settle invoices with subcontractors, supporting estimating, conversion, and billing processes.
• Participate in project meetings, interfacing with cost control, procurement, and other stakeholders as needed.
• Handle any other duties and responsibilities assigned from time to time to support project goals and objectives.

Project Documentation and Engineering Execution

• Prepare essential project documentation to execute comprehensive Outfitting & Living Quarters (LQ) engineering scopes in accordance with project requirements, ensuring alignment with customer expectations.
• Develop equipment requirements, drawings, and plans (e.g., accommodation positioning, foundations, installation) using engineering software and tools, under the guidance of senior team members.

Regulatory Compliance and Stakeholder Coordination

• Collaborate with owners, statutory bodies, and classification authorities to review and obtain approval for project plans, ensuring compliance with design standards and project specifications.

Procurement and Vendor Management

• Partner with Procurement and project teams to identify and engage Outfitting & LQ subcontractors and vendors, ensuring adherence to technical requirements specified in project deliverables.

Cost Estimation and Design Analysis

• Conduct detailed calculations for cost estimation, analysis, and solutions in Outfitting & LQ design, focusing on safety, security, and functionality according to customer standards, with oversight from senior team members.

Engineering Support and Solution Provision

• Provide technical solutions to commercial, production, and project teams regarding Outfitting & LQ engineering deliverables (e.g., deck and internal structures), supporting fabrication, installation, testing, and commissioning activities.

Cargo Receiving and Inventory Management

• Receive incoming cargo shipments in the warehouse, ensuring accuracy and completeness of deliveries.
• Unpack and categorize received cargo according to organizational standards and inventory protocols.

Order Processing and Fulfillment

• Prepare customer orders by processing requests and supply orders promptly and accurately.
• Complete shipments by processing and loading orders onto designated vehicles or shipping containers, ensuring proper handling and documentation.

Reporting and Documentation

• Compile comprehensive reports by entering essential information into designated databases or reporting systems.
• Maintain meticulous records of inventory transactions, shipments, and compliance documentation to ensure traceability and accountability.

Regulatory Compliance and Policy Adherence

• Ensure strict adherence to regulatory requirements and company policies to maintain compliance with safety, security, and operational standards.
• Uphold quality control measures throughout all warehouse activities to safeguard inventory integrity and customer satisfaction.