MIRAFLOR ABING
Document Controller
S680152,CEBU
Summary
“I highly value excellence in one’s work by putting the best effort in every responsibility in order to come up with an output that is tailored to suit the needs of the institution, organization, or individual served. In doing so, I believe that relationships must not be sacrificed, for work should never be construed as a selfish endeavor that would reap only personal rewards but also small and big wins for the collective majority.”
Overview
14
14
years of professional experience
Work History
Document Controller
PENTA-OCEAN CONSTRUCTION CO., LTD.
01.2019 - 11.2020
- Responsible for all technical documentation for assigned project
- Ensure that all documentation is properly controlled, archived, readily retrievable and secured
- Expedite outstanding documentation and comments
- Process feedback and forward relevant documents both internally and externally
- Follow-up and secure timely delivery of all technical documentation
- Ensure adherence to Document Control procedures and Work Instructions, and, if applicable, Client requirements
- Work closely with and actively support all relevant departments
- Maintain knowledge of applicable standards or where the information can be obtained, and ensure that Document Control is carried out in accordance with applicable standards
- Contribute to company procedures and guidelines for the Document Control function, continuously seeking improvements to document handling
- Experienced in Newforma System
- Other responsibilities as assigned
Document Controller
PENTA-OCEAN CONSTRUCTION CO., LTD.
06.2015 - 01.2019
- Managed approximately 30 incoming calls and emails per day from customers
- Responsible for all technical documentation for assigned project
- Ensure that all documentation is properly controlled, archived, readily retrievable and secured
- Expedite outstanding documentation and comments
- Process feedback and forward relevant documents both internally and externally
- Follow-up and secure timely delivery of all technical documentation
- Ensure adherence to Document Control procedures and Work Instructions, and, if applicable, Client requirements
- Work closely with and actively support all relevant departments
- Maintain knowledge of applicable standards or where the information can be obtained, and ensure that Document Control is carried out in accordance with applicable standards
- Contribute to company procedures and guidelines for the Document Control function, continuously seeking improvements to document handling
- Experienced in Conject System
- Other responsibilities as assigned
Document Controller
TRANSERVE PTE LTD
11.2013 - 06.2015
- Managed approximately 30 incoming calls and emails per day from clients and stake holders
- Responsible for all technical documentation for assigned project / department / unit, internal or from suppliers, partners or clients, as principal document/information management tool.
- Ensure that all documentation is properly controlled, archived, readily retrievable and secured
- Expedite outstanding documentation and comments
- Process feedback and forward relevant documents both internally and externally
- Follow-up and secure timely delivery of all technical documentation
- Ensure adherence to Document Control procedures and Work Instructions, and, if applicable, Client requirements
- Work closely with and actively support all relevant departments
- Maintain knowledge of applicable standards or where the information can be obtained, and ensure that Document Control is carried out in accordance with applicable standards
- Contribute to company procedures and guidelines for the Document Control function, continuously seeking improvements to document handling
- Other responsibilities as assigned
Project Coordinator/Document Officer
AMS Service & Maintenance Pty Ltd
01.2013 - 11.2013
- Responsible for coordinating the project on all matters related to project content.
- Responsible for the implementation on the agreed action plan to the agreed standards and deadlines.
- Participation at meetings for with Project managers and supervisors.
- Responsible for the regular liaison with the management on all project-related matters.
- Ensuring the effective preparation and delivery of all project events and meetings and production of all necessary documentation.
- Taking responsibility for the effective flow of information between team members, participants in project activities, management reporting.
- Providing each Supervisor with the Job Transaction Report from the Interacct System.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Created job files for each project and maintained current data in each file.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Elevated overall quality of completed projects by consistently monitoring progress and addressing issues proactively.
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
- Improved document accuracy by implementing rigorous quality control processes and procedures.
Document Controller
TRANSERVE PTE LTD
05.2011 - 01.2013
- Responsible for sorting out all files in the Shared Drives for Engineering Department in accordance with Document Controlling.
- Responsible for Purchase Requisitions with quotations from suppliers as Procurement Asst. for an on-going project (Kumul Platform Rejuvenation).
- Responsible for controlling all the out-going documents to be submitted to the Client or Supplier with a Transmittal Form.
- Responsible for Official submission of Technical Queries, Catalogue Data, Data Sheets and other required documents to the Clients System (Webtop Documentum).
- Responsible for maintaining and updating the Master Documents List both incoming and out-going documents.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
Site Admin. Executive / Document Controller / Training Coordinator
WILSON TAYLOR ASIA PACIFIC PTE LTD
08.2009 - 04.2011
- Responsible for receiving the STQ/EQ prepared by construction or engineering team. Then submit to the client (FWP) for approval.
- Submits the engineering drawings to the client (FWP) for approval and downloaded the comments/response from the FWP Docstore and disseminates to engineering team.
- Maintains / updates the Tracking List for all the outgoing and incoming documents in an excel file.
- Controls all documents and keep it traceable.
- Responsible to prepare and submits official letter to the Main Con (FWP)
- Responsible to arrange the Safety Trainings for the people involved in the Project for safety purposes.
- Do the clerical works. And controls/records the staff attendance on daily basis.
- Prepares all the documentation during internal and external audits and evaluation.
- Collected data, input records, and protected electronic files.
- Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
Project Coordinator
NEUTEK PTE LTD
09.2008 - 08.2009
- Prepares handover and inspection documents for National Broadband Network (NBN) project to Project Engineer.
- Maintains / updates Daily Progress Report to be sent to the customer (NCS / SingTel).
- Prepares Summary of Work Performed document for invoicing.
- Generates Quotation for each scheme/project.
- Generates cable routing drawing using Microsoft Visio.
- Makes Technical Proposal to be presented to the Building Management.
- Arranges with Building Management for the Indoor Installation schedule and complies all the requirements needed.
- Updates floor plan using Autocad LT 2007.
- Accommodates / entertains customer’s queries and concerns.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
New Products Coordinator/Project Coordinator
TIMEX PHILIPPINES, INC.
02.2008 - 07.2008
- Proposes Purchased Watch styles and Piece Parts for Internalization by reviewing the weekly released forecast to get the volume possible for internalization through ORACLE System.
- Conducts coordination meeting with the support groups to review the process capability of the proposed CW/PP for Internalization on a regular basis to come up with Internalization activity and plans.
- Monitors development of unique components and qualification approval.
- Develops a detailed / comprehensive and practical plan to meet the scheduled Internalization implementation.
- Initiates process improvements on the responsibility handled.
- Recommends own business innovations that can help the company create a new business or reduce cost.
- Entered data, generated reports, and produced tracking documents.
Quality Management System Engineer
TIMEX PHILIPPINES, INC.
02.2007 - 01.2008
- Maps processes using Microsoft Visio and documents these into procedures.
- Validates reviews and finalizes Work Instructions.
- Verifies compliance to QMS requirements through the Internal Quality Audit.
- Initiates Corrective Action Request (CAR) for noncompliance to QMS requirements and validates effectiveness of corrective actions.
- Records, monitors, verifies and validates 8D processes initiated to eliminate cause of nonconforming products.
- Oversees the implementation of an effective document and data control system (acts as Document Controller).
- Acts as Admin for QMS on-line information i.e. QMS Intranet Site and Forms Archive.
- Monitors periodic performance of identified QMS processes to be used for improvement and corrective action.
- Coordinates the documentation and finalization of various processes control references.
- Performs other QMS related activities and responsibilities that may be identified in the future.
- Verified compliance with applicable performance metrics and compatibility expectations.
Education
BS - Industrial Engineering
University of San Jose-Recoletos
Cebu Philippines01.2006
High School Diploma -
Saint Alphonsus Catholic School
Cebu Philippines01.2001
Elementary
Bankal Elementary School
Cebu Philippines01.1997
Awards
Honorable Student, March 1997, Primary level, With Honors Student, March 2001, Secondary level
Affiliations
- Vice – President, June 2002 - March 2003, Josenian Industrial Technocrats Society
- Member, July 2006 – February 2007, Lean Management System
Training
- July 2005 – On the job training (120.5 hrs.)
- Detalia Aurora, Inc.
- Mandaue City, Cebu, Philippines
- TMX Phils. Plant wide facilities orientation such as Engineering Department, Factory Planning Department, Supply Chain Department, DC/DS Department etc.
- Quality Management System Orientation
- Lean Management System
- Leadership Training
- Officers Training Course
- Seminar on Ergonomics.
- Microsoft Tricks and Tips (Pivoting).
Timeline
Document Controller
PENTA-OCEAN CONSTRUCTION CO., LTD.
01.2019 - 11.2020
Document Controller
PENTA-OCEAN CONSTRUCTION CO., LTD.
06.2015 - 01.2019
Document Controller
TRANSERVE PTE LTD
11.2013 - 06.2015
Project Coordinator/Document Officer
AMS Service & Maintenance Pty Ltd
01.2013 - 11.2013
Document Controller
TRANSERVE PTE LTD
05.2011 - 01.2013
Site Admin. Executive / Document Controller / Training Coordinator
WILSON TAYLOR ASIA PACIFIC PTE LTD
08.2009 - 04.2011
Project Coordinator
NEUTEK PTE LTD
09.2008 - 08.2009
New Products Coordinator/Project Coordinator
TIMEX PHILIPPINES, INC.
02.2008 - 07.2008
Quality Management System Engineer
TIMEX PHILIPPINES, INC.
02.2007 - 01.2008
BS - Industrial Engineering
University of San Jose-Recoletos
High School Diploma -
Saint Alphonsus Catholic School
Elementary
Bankal Elementary School
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