Rebecca Yeong
Summary
Dynamic and detail-oriented professional with extensive experience at Modec, excelling in recordkeeping and document management. Proven ability to enhance project efficiency through meticulous scheduling and prioritization. Recognized for strong attention to detail and effective communication, contributing to successful project outcomes and seamless team collaboration.
Overview
1
1
Certification
Work History
Crewing Administrator
Modec
- Coordinated project schedules and documentation using Microsoft Office Suite.
- Assisted in preparing project reports and presentations for stakeholders.
- Organized meetings, including agenda preparation and minute taking.
- Maintained filing systems for project documentation, ensuring easy access and retrieval.
Project Secretary
Modec Offshore Production Systems
- Coordinated project documentation and maintained accurate records for efficient project tracking.
- Managed scheduling and logistics for meetings, ensuring timely communication among team members.
- Assisted in the preparation of project reports, enhancing clarity and consistency in deliverables.
- Implemented filing systems to streamline access to project-related information and improve organization.
- Supported procurement processes by tracking vendor communications and updating inventory records.
- Facilitated onboarding of new team members by providing training on administrative procedures and tools.
- Monitored deadlines and deliverables, contributing to adherence to project timelines and objectives.
- Supported Project Managers in monitoring progress, identifying potential risks, and implementing corrective actions.
- Played an active role in accomplishing objectives set forth within each phase of assigned projects through effective organization and prioritization skills.
- Demonstrated strong attention to detail and commitment to excellence by consistently delivering high-quality work in a timely manner.
- Expedited project completion through the coordination of resources and materials as required.
- Contributed to seamless transitions between various phases of projects by diligently maintaining current knowledge and understanding of overall progress.
- Ensured timely delivery of project deliverables by tracking deadlines and following up with responsible parties as necessary.
- Enhanced project efficiency by organizing and maintaining detailed documentation of project activities.
- Coordinated travel arrangements for project team members, minimizing downtime during crucial periods.
- Contributed to successful project outcomes by providing ongoing administrative support to Project Managers and team members.
- Streamlined communication among team members by managing calendars, scheduling meetings, and distributing meeting agendas.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Liaised between clients and vendors and maintained effective lines of communication.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Managed filing system, entered data and completed other clerical tasks.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Engineering Secretary
Modec Offshore Prodections Systems
- Assisted in managing correspondence and communications for engineering department.
- Organized and maintained electronic and physical filing systems for project documentation.
- Coordinated scheduling of meetings and appointments for engineering team members.
- Prepared meeting agendas and recorded minutes to ensure effective follow-up on action items.
- Supported project management by tracking deadlines and deliverables through project management tools.
- Developed standardized templates for reports and presentations to enhance reporting efficiency.
- Maintained confidentiality of sensitive information while handling administrative tasks within the department.
- Coordinated engineering meetings, ensuring all relevant parties were informed and prepared.
- Facilitated smooth department operations by acting as a liaison between engineers and external vendors or clients.
- Simplified invoice processing by accurately tracking engineering expenses and submitting them promptly for approval.
- Collaborated with other departments to ensure timely delivery of necessary materials for engineering projects.
- Maintained a high level of confidentiality when handling sensitive information pertaining to company projects or personnel.
- Proactively identified areas where support was needed within the engineering team, offering assistance before being asked.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Volunteered to help with special projects of varying degrees of complexity.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Project Secretar
Jurong Shipyard Limited
Education
No Degree - Autocad Software
ACAD
SingaporeGED - Law
University of London
Singapore 09.2012
Skills
- Attention to detail
- Recordkeeping and file management
- Office administration
- Administrative support
- Data confidentiality
- Document management
- Schedule coordination
- Scheduling
- Work Planning and Prioritization
- Conflict resolution
- Technical support
- Travel arrangements
- Travel coordination
Certification
Autocad software - Certificate of completion
Timeline
Crewing Administrator
Modec
Project Secretary
Modec Offshore Production Systems
Engineering Secretary
Modec Offshore Prodections Systems
Project Secretar
Jurong Shipyard Limited
No Degree - Autocad Software
ACAD
GED - Law
University of London