Quek York Hoong Ivy
Summary
Friendly, organized, and responsible program executive with eight years of experience looking to move into an office administrator role. Work efficiently both as an individual contributor as well as along with a team, adapt to all challenging situations and work well under
pressure.
Overview
23
23
years of professional experience
Work History
Team Coordinator
Circles Life
03.2023 - 10.2023
- Provide full range of support activities and calendar scheduling to the whole team of C-suite executives
- Organise and coordinate travel hotel and visas across various countries
- Organise and coordinate team events
- Assist with departmental matters such as departmental claims.
Administrative Associate (contract position)
Lundbeck Singapore Pte Ltd
06.2022 - 01.2023
- Provide administrative support to Managing Director and senior managerial staff such as booking flights, transportation, hotels, and applying of travel visa according to business travel needs
- Support and facilitate day-to-day office management and operation by maintaining office supplies and equipment including regular checking of office supplies/pantry consumables, and liaising with vendors for the purchases of such office supplies and equipment
- Scheduling of interviewing sessions, and conduct onboarding for new hires and exit clearance for staff
- Created budget expenditure reports to facilitate monthly finance report
- Key Achievements: Arranged and supported 20+ doctors and managerial staffs in S.E.A by booking flights, transportation, and hotels for Asia region meeting
- Coordinate P&O event such as D&D.
Program Executive
Singapore Health Services Pte Ltd
06.2013 - 02.2019
- Ensure successful accreditation of the Residency Program by maintaining proper documentation and ensuring compliance with the Accreditation Council for Graduate Medical Education – International requirements
- Day-to-day management of educational activities, providing administrative support to the Program Director, ensuring that there is a sufficient number of trained faculty, as well as creating a good learning experience for all Residents.
Program Executive
Singapore Institute of Management Pte Ltd
09.2010 - 06.2013
- Provide administrative support to the Higher Education programme
- Organize student enrolment, managing students’ records, communicating with students/lecturers/partners universities, and providing support to the marketing efforts of the programmes
Management Executive
ST Electronics (e-Services) Pte Ltd
07.2008 - 08.2009
- Plan, publicise, organise and facilitate activities to create work-life balance
Public Relations Executive
Aljunied Town Council (CPG Facilities Management)
10.2006 - 02.2008
- Conceptualize, develop and implement of various functions and events within the GRC
- Liaise with both internal and external parties on the publication and distribution of annual report, calendar, newsletters, poster and banner
- To draft, edit and translate promotional materials, communication materials.
Assistant Public Relation Officer cum Admin Assistant
Ho Lee Construction Pte Ltd
09.2003 - 09.2006
- Handling Residents’ requests and/ complaints relating to property upgrading matters
- Liaise directly with Subcontractors and Owners to facilitate maintenance issues
Valuation Officer
CKS Property Consultants Pte Ltd
04.2001 - 08.2003
- Conducts inspection, perform properties market valuation and prepare the valuation reports on identified HDB flats and landed properties
- Review and examine current property prices
Marketing Executive
CKS Property Consultants Pte Ltd
06.2000 - 04.2001
- Develop and maintain a network of contacts with company’s Client
- Market the company services and products to potential/ new Client
Education
Bachelor in Business Studies (Hons) -
Loughborough University
Diploma in Building and Real Estate Management -
Ngee Ann Polytechnic
General Certificate in Education 'O' & 'N' Level -
Woodsville Secondary School
Skills
- Schedule Management
- Interpersonal skills
- Organizational skills
- Task prioritization
last drawn salary
S$5,000 per month exclude options and bonus
date of availability
1 month notice
Expected Salary
S$6,000 per month exclude 13th month and variable bonus
references
- Dr Shawn Kok, Consultant Radiologist, Sengkang General Hospital, 9653 5328
- Mr Edwin Quak, Senior Product Manager, Commercial Operations, SEA, Lundbeck Singapore Pte Ltd, 9835 0425
Timeline
Team Coordinator
Circles Life
03.2023 - 10.2023
Administrative Associate (contract position)
Lundbeck Singapore Pte Ltd
06.2022 - 01.2023
Program Executive
Singapore Health Services Pte Ltd
06.2013 - 02.2019
Program Executive
Singapore Institute of Management Pte Ltd
09.2010 - 06.2013
Management Executive
ST Electronics (e-Services) Pte Ltd
07.2008 - 08.2009
Public Relations Executive
Aljunied Town Council (CPG Facilities Management)
10.2006 - 02.2008
Assistant Public Relation Officer cum Admin Assistant
Ho Lee Construction Pte Ltd
09.2003 - 09.2006
Valuation Officer
CKS Property Consultants Pte Ltd
04.2001 - 08.2003
Marketing Executive
CKS Property Consultants Pte Ltd
06.2000 - 04.2001
Bachelor in Business Studies (Hons) -
Loughborough University
Diploma in Building and Real Estate Management -
Ngee Ann Polytechnic
General Certificate in Education 'O' & 'N' Level -
Woodsville Secondary School
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