Priyanka Kapoor Gupta
Singapore
Summary
A motivated results-focused human resources professional, seeking an opportunity to utilize career experience, skills, and education to contribute to employer objectives, profitability and success with a company offering potential for challenge and growth. Driven and resourceful administrative professional with 12+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Driven and resourceful administrative professional with 12+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
13
years of professional experience
Work History
Executive Assistant to EMBU Head
Hero MotoCorp Pvt Ltd
2022.06 - 2024.06
- Travel Arrangements for entire EMBU Team, Documentation & Visa Process for entire team, Flight & hotel bookings for employees, Logistics management, Negotiation & registration of a vendor, Generating a PO to onboard the new vendor, Submitting Expense Report, reimbursements & medical claims, Arranging training sessions for employees, Submitting and approving the travel request on the portal, Sending approvals on portals, Preparing minutes of meeting, Maintaining all confidential information and data, Calendar management for multiple people, Preparation of Invitation letter for people travels to India and for people travelling outside India, Coordinating with HR, Admin & accounts for Manager Office requirements
Management Support Specialist
SAP Concur India Pvt Ltd
2017.03 - 2022.06
- Travel Arrangements, Visa Process, Submitting documents for visa, Booking flight tickets, Sending PO's, Submitting Expense Report, Arranging training sessions for employees, Induction for new joiners, Workstation allotment, Raising request on portals, Submitting reports, Sending approvals on portals, Creating expense report, Screening all incoming calls and messages and reporting, Maintaining all confidential information and data, Maintain Calendar of Country Head and scheduling meeting as per the calendar of director, Maintain Country Head office documents and database of contacts, Preparation of Invitation letter for people travels to India and for people travelling outside India, Handling Visa formalities, Travel & Logistics management, Coordinating with HR, Admin & accounts for Manager Office requirements
Senior EA to Director
Cisco Systems India Pvt Ltd
2015.10 - 2016.11
- Screening all incoming calls and messages and reporting, Maintaining all confidential information and data, Approving the requests on the portals, Preparation of Statement of Work for every quarter, Handling the renewal process for all the employees who reports to Director, Maintain Calendar of director and scheduling meeting as per the calendar of director, Maintain Director office documents and database of contacts, Preparation of Invitation letter for people travels to India and for people travelling outside India, Handling Visa formalities, Travel & Logistics management, Coordinating with HR, Admin & accounts for Manager Office requirements
EA to VP
Alcatel-Lucent India Pvt Ltd
2015.03 - 2015.10
- Screening all incoming calls and messages and reporting, Maintaining all confidential information and data, Approving the requests on the portals, Maintain Calendar of VP and scheduling meeting as per the calendar of VP, Maintain meeting schedules and calendars, Maintain VP office documents and database of contacts, Preparation of Letters and communication with external parties, Preparation of Invitation letter for people travels to India and for people travelling outside India, Handling Visa formalities, Travel & Logistics management, Independent correspondence /scheduling meeting and logistics, Handling & Scheduling events (Training Programs & Conferences), Coordinating with HR, Admin & accounts for Manager Office requirements
EA to CEO
Security Sector Skill Development Council - Gurgaon
2013.08 - 2014.12
- Screening all incoming calls and messages and reporting, Maintain meeting schedules and calendars, Maintain CEO office documents and database of contacts, Preparation of Letters and communication with external parties, Travel & Logistics management, Independent correspondence /scheduling meeting and logistics, Handling & Scheduling events (Training Programs & Conferences), Coordinating with HR, Admin & accounts for Manager Office requirements
HR Executive
Elixir Web Solutions Pvt. Ltd - Gurgaon
2012.03 - 2013.08
- Manage entire functioning and upkeep of the COO's secretariat, Attending phone calls, Taking care of all calls, mails and fax etc., Oversee all arrangements in regard to fixing of appointments and meetings of the COO, Prepare power point presentations, Travel and hotel accommodation for COO on his outstation visits, Maintain all confidential correspondence and documents of the COO's office, Maintain all official and personal correspondence of the COO, Ensure proper functioning of the laptop and telephones in the office, Ensure that Conference room is ready to hold meetings at short notice, Handling Recruitments, post & pre joining formalities for client (Grant Thornton), Assisting in scheduling interviews and continuous follow up with the candidates and keep in touch the candidates so that it makes them to be in time for the interview, Preparing MIS and all addhoc reports for COO, Responsible for Raising Invoices, Preparation of Management Information System (MIS) reports Monthly, Quarterly and Annually for the COO, Sharing MIS with all the team member, Preparing Addhoc reports as per the client requirement
Assistant Process Associate
Peoplestrong HR Services Pvt. Ltd.
2011.04 - 2012.02
- Coordinated and set up high-level conference calls, board and management meetings, special events and travel arrangements for top executives, Developed, formatted and maintained databases, Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals, Acted as liaison and maintained open lines of communication among senior executives, board members, shareholders, middle management and administrative staff, Designed employee orientation program for a number of clients to foster positive attitude toward organizational objectives, Maintaining daily, monthly MIS on business and profitability and tracking expenditure, Office administration
Education
MBA in HR & Marketing -
Manav Rachna International University
01.2011
BBA -
Jagannath Institute of Management Sciences
01.2009
Skills
- Self - motivated, aggressive, keen observer and target oriented.
- Ability to complete the work in time.
- Mind reading that helps to assess employees.
- Competent, diligent & result oriented professional with Master of Business Administration from Manav Rachna International University.
- Currently spearheading as Management Support Specialist with SAP Concur (I) Pvt Ltd.
- A quick learner with sound analytical skills and strong decision making skills.
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Office Administration
- Meticulous attention to detail
Languages
English, Hindi & Punjabi
Personal Information
- Father's Name: Mr. Bishamber Kapoor
- Mother's Name: Mrs. Rajni Kapoor
- Husband's Name: Mr. Pankaj Gupta
- Date of Birth: 12/04/1988
Hobbies and Interests
Travelling, Photography, Listening Music
Timeline
Executive Assistant to EMBU Head
Hero MotoCorp Pvt Ltd
2022.06 - 2024.06
Management Support Specialist
SAP Concur India Pvt Ltd
2017.03 - 2022.06
Senior EA to Director
Cisco Systems India Pvt Ltd
2015.10 - 2016.11
EA to VP
Alcatel-Lucent India Pvt Ltd
2015.03 - 2015.10
EA to CEO
Security Sector Skill Development Council - Gurgaon
2013.08 - 2014.12
HR Executive
Elixir Web Solutions Pvt. Ltd - Gurgaon
2012.03 - 2013.08
Assistant Process Associate
Peoplestrong HR Services Pvt. Ltd.
2011.04 - 2012.02
MBA in HR & Marketing -
Manav Rachna International University
BBA -
Jagannath Institute of Management Sciences
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