Prema Vathi Venkatasalam
Summary
Developed transferable skills in fast-paced, collaborative environment, including effective communication and problem-solving. Proven ability to manage administrative tasks and support team functions. Seeking to transition into new field where these skills can drive team success.
Knowledgeable [Desired Position] with background in managing and organizing crucial documentation processes. Proven track record of maintaining accurate records and ensuring compliance with industry standards. Demonstrated ability in utilizing organizational skills and attention to detail to streamline operations and enhance team efficiency.
Overview
24
24
years of professional experience
Work History
Admin, Document Controller With Where House Record
Index Cool Marine & Industry Pte Ltd
Singapore
11.2024 - Current
- Update records and report any discrepancies or issues. Inspect passes and documents at static points, maintaining a clear record for future reference.
- Assist HR with attendance reports, document scanning, and storage.
- Efficiently manage access control systems, maintaining accurate records of employee badges for restricted areas.
- Conduct thorough investigations into security incidents, documenting findings and recommending actions.
- Managed access control systems efficiently, ensuring accurate records of employee badges for restricted areas were maintained at all times.
- Conducted thorough investigations into security incidents, documenting findings, and recommending appropriate actions.
- Submit documents to clients and obtain approval. Maintain clear communication and track records between clients and internal offices.
- Monitor and manage CCTV surveillance systems to ensure security and safety protocols are met
- Verify goods and delivery orders for accuracy and completeness.
Office Administrator
Tes Amm Pte Ltd
Singapore
12.2022 - 10.2024
- Protect and maintain confidential information
- Adhere to all company service and operating standards
- Improved overall security by conducting regular patrols and monitoring surveillance systems.
- Schedule meetings, appointments, conferences, and travel arrangements for staff.
- Manage correspondence, including managing emails, mail, and answering phone calls.
- Prepare, edit, and maintain documents, reports, and presentations.
- Organize and maintain filing systems, databases, and records.
- Act as the primary point of contact for internal and external stakeholders.
- Manage relationships with vendors, service providers, and building management.
- Order, track, and maintain inventory of office supplies, equipment, and furniture.
Security Officer
Certis CISCO Security Pte Ltd
Singapore
09.2015 - 01.2018
- Answered alarms, investigated disturbances, and contacted law enforcement personnel to escalate crises.
- Recorded observations and occurrences and interviewed witnesses to complete and submit incident report.
- Reported suspicious activities and persons to law enforcement.
- Oversaw daily monitoring and patrolled buildings, grounds, and work sites.
- Conducted thorough investigations into security incidents, documenting findings, and recommending appropriate actions.
Human Resources Executive
INAI VENTURE HOLDINGS SDN BHD
Puchong
01.2008 - 01.2014
- Development and implementation of Quality Management System in accordance to ISO 9001
- HR Report – Staff database, headcount, staff dependant, payroll summary and other details
- Staff Travelling claim (local and overseas) – Checking and verified the staff claim form before sent to account for payment
- Income tax – Processing monthly payment
- Leave administrator
- Handling expatriate matters
- Recruitment – Arrange interview, job advertisement, liaise with job agency
- Managed employee relations issues effectively, resolving conflicts professionally and efficiently.
- Developed and monitored employee recognition programs.
- Managed benefits administration, ensuring accurate and timely delivery of services to employees.
- Provided updates on HR policy changes to employees to satisfy compliance and state laws.
- Implemented performance management systems for more effective employee evaluations and feedback.
- Created and delivered HR training sessions to staff, managers and executives.
Human Resources Assistant
World Health Organization
Cyberjaya
01.2006 - 01.2008
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
- Developed strong relationships with employees through consistent communication and support, leading to increased retention rates.
- Supported talent acquisition efforts by screening resumes, scheduling interviews, and performing reference checks for prospective candidates.
- Supported HR Manager in strategic planning sessions focused on organizational development and growth.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Organized new employee orientation schedules for new hires.
- Responded to employee inquiries regarding benefits and other HR topics.
Customer Service Executive
Measat Broadcast Network Sys
Kuala Lumpur
03.2002 - 12.2005
- Managed high volume of inbound calls while maintaining a professional demeanor and ensuring timely resolution of issues.
- Described product and service details to customers to provide information on benefits and advantages.
- Assessed customer service trends and evaluated complaints to determine areas in need of enhancement.
- Promptly responded to inquiries and requests from prospective customers.
- Created and maintained detailed database to develop promotional sales.
- Responded proactively and positively to rapid change.
Education
Secondary School
Sekolah Menengah Kebangsaan Puteri Ampang
Kuala Lumpur03.2001
Skills
- Skilled in document formatting
- Excel data analysis expertise
- Presentation design expertise
- Microsoft Outlook proficiency
- Database management with MS Access
- Email management proficiency
- HRIS management
- Effective online resource access
- Professional email management
- Completed Procore certification courses
Timeline
Admin, Document Controller With Where House Record
Index Cool Marine & Industry Pte Ltd
11.2024 - Current
Office Administrator
Tes Amm Pte Ltd
12.2022 - 10.2024
Security Officer
Certis CISCO Security Pte Ltd
09.2015 - 01.2018
Human Resources Executive
INAI VENTURE HOLDINGS SDN BHD
01.2008 - 01.2014
Human Resources Assistant
World Health Organization
01.2006 - 01.2008
Customer Service Executive
Measat Broadcast Network Sys
03.2002 - 12.2005
Secondary School
Sekolah Menengah Kebangsaan Puteri Ampang