Poziyah Abdul Rahim

Escort dialysis patient to and from home to centre

• Directly report to TGITS VP (IT group of 52) and support VP Corporate Security, Asia-Pacific
• Only admin support for TGITS and point of contact for internal and external TOTAL divisions
• Support TGITS VP and VP of Security for Asia Pacific, process expense claims, leave and travel arrangements etc
• Support a team of 52 people (Permanent & contract staff, Intern & French VIE) administrative for hotel/travel/visa arrangements/regional travel approval/day to day running of the office, order supplies for stationery & pantry, printing of name card, calendar order, sitting layout, organization chart, internal memo and as required meeting agenda, courier and adhoc request
• Organize – Regional meetings & budget once every 2 years on off-site location and Leadership meetings twice yearly and weekly managers and once every 2 weeks
• Staff events and budget for the year and collaborate with motivation teams
• Align TOTAL process and policy with the TGITS and coordinate with France head office
• Contact and work with Safety and Security department (fire drill and name list)
• Update access list on Microsoft TEAMS folders, update files on staff movement (work from home) leave calendar, project files, staff data like photo's address etc.
• Continuous update of Contact list, Organization chart, Seating floor plan
• Update Contractor staff information (address, Fin number, contact number etc) and submit to HR
• Year-end credit of leave to Power Request for contract staff. For perm staff, for category not available on TOTAL leave system like on call etc
• Track staff training history (for HR) and arrange when required register of training with vendor and processing of payment
• Process and review with managers on contract staff contract, renewal, salary, leave, raise purchase order and monthly payment and tracking etc
• Process day to day invoices on purchases for the office (via Ariba and ePROC) including invoices for all visa and airline ticket purchased by staff for finance to process payment
• New staff on boarding and departing staff off boarding on IDEAL and We care service
• Raise on We care services for staff, request for changes or deletion on TRECK, IDEAL (employee database) etc
• Anti-Corruption – Raise forms for approval (USD 50k and above per year) and change or make updates. Also raise forms and do online investigation on possible cases of corruption etc. Re-do the process every 3 years for each vendor
• New vendor – work with vendors for required document and raise form for submission and approval. Including updates when required
• Involve with 3 renovations & move – TGITS at Odeon tower and Organization move from Odeon to Frasers Tower
• COVID – schedule staff work from home and office day slot, track department cases and test kit report and update spreadsheet to HR
• In Odeon Towers involve in running the department work with pantry lady and restock of supplies for pantry and stationery, carpet cleaning, contact with building management on maintenance. Rental equipment like fax machine etc.
• Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
• Maintained daily report documents, memos and invoices.
• Handled daily scheduling tasks and provided administrative support for entire department.
• Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
• Maintained electronic filing systems and categorized documents.
• Managed executive calendars, scheduling appointments and meetings to optimize time management.

• Directly report to the Senior Vice President and General Manager of Asia Pacific
• Directly support the Asia Pacific Senior Vice President and his reports Sales Directors (ROAP & Australasia) with their sales staff when required etc.
• USA and UK contact point for Asia Pacific on travel arrangements, information etc.
• Support a team of 30 people by providing administrative support such as hotel/travel/visa arrangements/regional travel approval/day to day running of the office/company social and official meeting internal and external, requirement of new incoming staff, IT request, doing t&e for direct reports and submit for approval, stationeries etc.
• Accounting support for the Singapore offices and accounting coordination between the regional offices and TS head office (USA)
• Support accounting coordination for Business expenses and T&E
• Liaise with staff / accounts department / vendors on requirements and issues etc… T&E management consolidation submit
• Coordinate bi-weekly sales meetings with the Asia Pacific sales directors and other divisions
• Coordinate and consolidation of ppt bi-monthly Asia Pacific employees briefing (via Webex and conference call)
• Manage local vendors in producing materials and products for local office or asia offices use (include Marketing)
• Coordinate production of year end session cards for distribution to the sales group in Asia pacific (base on each country’s requirement and mailing list)
• Supervise the office receptionist on day to day work
• Coordinate and work with counterpart in Japan on keeping the (Intranet) Singapore Webpage contents and individual Asia office site updated
• Assist sales and training department on projects, t&e etc… At times provide administrative support for sales director whose territories sales support are on-leave or being replaced
• Update regional calendar online on staff movement (exclude Japan)
• Assist in setting up pipeline reviews for Asia Pacific Sales team
• Coordinate meetings and team building for management (thrice yearly), sales (yearly) or training (yearly) group from hotel, flights, visa and on-site meeting set-up.

• Provided administrative tasks such as hotel/travel/visa arrangements and reported to the Finance & Treasury Department (expat & local)
• Also provide support to marketing & training directors (power point presentation etc…), audit and MIS managers as needed
• Coordinated training schedules between liaison offices
• Consolidated/monitored incoming financial reports.

• Supported the regional director (expatriates) and 3 regional managers (expatriates) 1993 -1995
• From then onwards served Singapore director
• In 1998, arranged emergency repatriation and accommodation of 125 Nike staff and families from Indonesia to Singapore and back to individual countries
• Handled secretarial duties including generating reports, creating presentations, taking minutes, arranging hotel/travel/visas for staff, working with hotel & convention centres to set-up meetings and workshops
• Budgeted and organized company trips and functions
• Implemented travel form and procedures
• Doubled as assistant to admin manager (housing, employment pass for expats/families, office lease, insurance, stationary etc…)
• Handled reception desk, telephone switched board and courier packages
• Selected to be on a office relocation and renovation committee
• Purchased/set-up visual equipment and exercise machines for office use.

• Part Time (evening / weekend) typing instructor
• Ran the reception desk, fees collection, enquiry’s and responsible for open the school on weekends
• Conducted typewriting classes for basic and intermediate level.

• Reported directly to the Development Manager (expatriates)
• Built and maintained fabric library
• Liaised and coordinated approval of lab dips/fabrics from designed to production stage between head office (USA and EAO) and factories
• Initiated the setting up of tracking report for lab dips/fabrics.

• Managed the reception desk, telephone switchboard filing and flow of faxes
• Prepare courier packages and other adhoc work
• Supported the transportation manager in shipping logistic documentations.

• Designated to collect cash and release/collection/transfer of cargoes
• Documented cargoes shipped/received.

• Receive and directing incoming calls to the organization and handle and direct publica enquires to the appropriate departments.