Patricia Joseph

A self-starter and self-motivated. Working in a face paced environment of Oil & Gas, building FPSO, Rigs & Jackups, Semi-Submersible, and Accommodation Vessels; I am fully aware of the importance of the job getting done. I am willing to step outside the parameters of the role to get my job done. I am confident that I will fit in and learn the job quickly. I have also travelled to countries and offshore on job purposes which widened my knowledge to understand the nature of job and culture of other countries

• Class 3 Singapore Driving License
• Valid BOSIET / HUET - Exp: 2026
• Valid Offshore Medical - Exp: 2024
• MIST - Exp 2026
• Supply Chain Management - Certificate (online training)
• Problem Solving - Certificate (online training)
• HR Training Certificate (online)

• OFFSHORE POB SCOPE
• Mobilise and demobilise all crew for dedicated vessel(s) to both on and offshore locations as instructed by the Offshore Personnel Lead and/orOffshore Management Team
• Work in close cooperation with the preferred travel provider to organise travel and accommodation for offshore personnel
• Ensure that all visas, work permits, etc are obtained prior to mobilisation by the respective TOMS Department
• Advise offshore personnel (and their agencies where appropriate) of mobilisation details, including travel and accommodation arrangements were appropriate and confirm details to OMT/Offshore Personnel Lead as appropriate
• Ensure Administration are advised of all new starters prior to their mobilisation
• Ensure certification for offshore personnel is verified as current and appropriate for working in the relevant offshore sector prior to their mobilisation and a copy issued to Administration to be recorded in and placed on the personnel file. Non-compliance to be advised to the Training and Competence Officer, Offshore Personnel Lead and vessel OMT
• Provide OMT with copies of qualifications/certification where appropriate Check Daily Project Reports and POB Reports on a daily basis and verify against system personnel records for tracking/payroll purposes
• Track project codes and task codes by global update and sectors to ensure offshore personnel time is costed to projects correctly
• Liaise with TOMS Planner to ensure offshore personnel roster and other associated document is up to date at all times
• Focal point for offshore personnel, responding to queries on personnel logistics and payroll
• Provide cover and support for other Offshore Personnel Logistics Coordinators and Offshore Personnel Lead where required
• Undertakes duties as may reasonably be required in line with the incumbent's skills, knowledge, abilities and personal development opportunities
• HR / Finance
• Training personnel and helping team members develop their skills.
• Weekly and monthly report to General Manager and Managing Director
• Extensive recruitment, Hiring, Training, Induction, Orientation, Evaluation, Layoff, repatriation,Arranging onboarding and offboarding
• Probation and appraisal review. Uploading all personnel related documents in system (om-boarding)
• PPE, Job kit issuance and keeping track of incoming and outgoing stocks
• Employee remuneration and Benefits Administration. Performance Management Posting of job advertisement on job portals, arrange interviews, and pre-employment check-Extensive
• Work pass issuance - apply, renewal, cancellation. Applying WPE.
• Keeping track and updated of all foreign employees detailed information in HR System & withMOM
• Liaising with most shipyards in Singapore for yard entry - pass, permit application for jobsMobilizing personnel for overseas jobs/projects
• Coordinates travel arrangement, calendar management, schedule meetings, process payrollfor personnel.
• Prepare, verify and process all payments
• Receive and verify invoices
• Create invoices, receipts and payment slips to customers
• Maintain filing system for financial documents
• Process payroll and employee claims
• Office / Project Administrator / Secretarial / Warehouse duties
• Set up office in the shipyard liaising with Enterprise main office & Keppel Fels.
• Managing full spectrum of HR office management, supervising day to day operations of theadministration department
• Manage tight calendars and setting up VC / meetings across countries (managing different time zones etc) and supporting expatriates.
• Directs and coordinates human resources activities, such as employment, compensation, labor relations, benefits, training, and employee services
• Extensive calendar, diary and travel management for the company Senior Manager Arrange meetings and ensure the smooth running of meetings within theoffice
• Liaise with various departments and stakeholders on behalf of senior management
• Help prepare communications, documents, and presentations
• Assist in organizing staff events and activities
• Arranging and ensuring of proper HSE Induction with yard safety department for suppliers,vendors, staff, and visitors.
• Work with the Senior Project manager to develop, reviewing, and improving administrative systems, policies, and procedures
• Manage office administration and ensure office and facilities are maintained at optimum functional level
• Apply for foreigner visa (WHP, SP, LOC, EP) and ad-hoc process
• Handle complex travel arrangements including long-haul travel arrangements and travel visaapplications.
• Manage and submit medical insurance claims and follow up / follow through of action plans.
• Involve extensively in applying different types permits for yard and vessel
• Liaising and check progress with agent on all vessel related job on daily basis
• Keep an overview of all project preparations, as well as ongoing and upcoming projects in liaison with the Operations department
• Prepare & Arrange Officer's office briefing. Ensure Pre-Joining briefing is done at the Crew Agency.
• Arrange safety induction / brief and different passes
• Liaise with the yard safety / security department raising of passes and permits for externalvendors & suppliers and closing of permits after job is done
• To prepare the files, in collaboration to have the promotion/validation files approved ahead ofvessel planning.
• In charge of office / vessel supplies daily
• Other duties as assigned by Senior Project Manager
• Maintain receiving and warehousing in charge of documentation process / location of itemsbeing stocked.
• Maintaining inventory accuracy
• Warehouse planning
• Assist in implementations of projects and a-hoc logistics requirement
• Mobilizing Duties
• Performing a risk assessment: Analyzing current risks and identifying potential risks mobilizing a surveyor to counties with risk.
• Performing a risk evaluation: Evaluating the company's previous handling of risks, and comparing potential risks with criteria set out by the company such as costs and legal requirements
• Mitigating potential risk by liaising with International SOS (this includes step by step procedure/ task to follow)
• Establishing the level of risk, the company are willing to take
• Preparing risk management - sending out to the Regional & HSE leads for prior approval before finalizing the mobilizing of surveyors.
• Weekly (or daily) meeting with regards to potential significant risks to the business; ensuring business heads are aware the risks that might affect their departments; ensuring individuals understand their own accountability for individual risks)
• Explaining the external risk posed by corporate governance to stakeholders
• Understanding the business continuity plans to limit risks
• Implementing health and safety measures (which includes insurance)
• Sitting with Global Mobility Lead to be up to date with policy and compliance audits, this will include liaising with internal and external auditors
• Maintaining records of insurance policies and claims
• Building risk awareness amongst staff by providing support and training within the company. Log project timelines and maintain database of tasks and its status
• Log all new information into database and provide scheduled reports for contract coordination and reporting purposes supporting the IT
• Interact with customer and project staff to schedule work and coordinate assignments.
• Interact with project team and task managers to define scope of work to develop and update detailed schedules, cost information and identification of variances from original plan.
• Support and work with Sales on planning, milestones and deliverables for project quotation and develop risk curves
• Support Business development manager on contracting
• Plan and prepare interviews with shortlisted candidates for sub-contractors
• Obtain documentation from the shortlisted candidates supporting their application and coordinating the filing of same for sub-contractors
• Plan and prepare on-boarding (induction program) of all new hires
• Sub-contractor competency and performance management
• Ensure that the sub-contractor competency matrix is reviewed, updated and expiring certificates are renewed in cooperation with the operations team
• Ensure that both soft and hard copies of personal files (P-file) are updated, and all records are current and readily available
• Track and report on sub-contractor KPI ratings in cooperation with the operations
• Coordinate completion of mid-year and year-end sub-contractor performance reviews in liaison with the operations, QHSE, technical and deliverables teams)
• Attend to queries on contract / billing & collection enquiries - liaising with sales team
• Input, upload and maintain all relevant data to CARD (or equivalent LR DIS system)
• Convert sub-contractors' CVs to LR DIS format and update them regularly (annually) and upload into CARD (or equivalent LR DIS system)
• Upload (sub)contractor competency matrix into CARDs or any TA tracking system asand when there are changes
• Learning & Development Duties
• Follow up on crew planning procedures from vessels to vessels.
• Analyze of current manpower requirements across several departments
• Preparation of future manpower forecasts (workload & work force analysis)
• Analysis of Current resourcing needs and mid and long-term resourcing needs to meet organizational objectives.
• Track vacancies and conduct analysis of departing and commencing staff to available positions.
• Participate in out of office hours and weekend telephone duties for the emergency assistance line
• Facilitate procedures after hiring regarding employee relocation, legal documents etc.
• Assist in preparation and execution of orientation and training plans
• Develop work schedules by allocating employees in shifts and positions (liaising with main office skilpool)
• Assume responsibility for timekeeping and time off requests
• Collaborate with payroll to ensure correct employee compensation
• Updates internal training databases in MAPS with the planned training events and certification details and coordinates related logistics and to book appropriate accommodation if necessary.
• Ensures all mandatory training requirements are delivered in line with legislative expiry periods.
• Plans and coordinate training globally for a variety of skills-based training through external and internal suppliers.
• Ensures that the administration of all records/ documentation is carried out in line with the required standards and maintained in MAPS.
• Ensure training requirement and requests are booked and completed within the required timescales. This includes booking schedules for training and arranging logistics such as flights and accommodation if required.
• Assist with bookkeeping, assembling reports, chase for payments as needed
• Perform data entry (daily) into accounting system
• Transaction recording into spreadsheet for reporting (weekly)
• Prioritize a challenging workload and manage customer expectations accordingly
• Marketing tracking and research information by collecting, analyzing, and summarizing data and trends.
• Accomplishes marketing and organization mission by completing related results as needed.
• Track, coordinate, source and arrange for sub-contractors training, including the follow up of certificate and training feedback form upon completion of course. File all sub-contractor training information and certificate in the respective P-files
• Obtaining training related documentation and feedback from both the trainer and the course participants
• Documentation /Atex Duties
• Sending out inspection request emails to engineers according to discipline
• Review package requirements for ATEX compliance.
• Ensure the Ex-register is being populated correctly and that the relevant certificates shall be available for Client for uploading into their database.
• Update and follow-up non-conformance and corrective action reports
• Verify and sorting out Ex (E&I) & Mc (Mech)inspection documents
• Coordinating and Issuing of the tagging documents daily to PIMS for uploading into PIM system
• Ensure EPC Manufacturing data record and Safety data sheet are uploaded in PIMs through PIMS team.
• Updating and maintaining the EX / Mc register daily
• Extracting soft copy and hard copy documents from PIMS for the Atex team.
• Downloading into the Atex server for individual inspector.
• Sorting and filling of all Ex & Mc documents according to Tag no / Subsystem
• Work closely with the Inspectors to maintaining of all engineering matrix documents on live basis and onboard visit for tagging of the systems.
• Producing of daily progress report for all Ex ITR sent according to supervisor
• Other Adhoc duties as assigned by immediate supervisor
• Filling of all shop drawings, As-built drawings, Field order, RFI, Method Statement, Architects Instruction and Architects Direction etc.
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepare, operate, and update Document Control Procedures in line with the Company's Document Management System and Ensure proper document control support is given to each project.
• Produce and maintain Document Progress Reports to Project Managers.
• Create Document Control and correspondence folders for individual projects.
• Work in strict co-operation with the Project Manager to ensure project progress status integration.
• Receive plan approval drawings from Shipyard, updated the drawing log and distribute to engineers in charge of each discipline for review and comments.
• Compile and maintain control records and related files to release drawings, and engineering documents to manufacturing and other operating departments
• Confer with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents