Oon Poh Lian Iris

• Marketing and leasing of commercial office space, shop houses and retail shop
• Involved in the sale and tenancy of shop houses and office units
• Responsible for all landlords property , including tenancy renewal , leasing ,building maintenance
• resolve disputes over tenancy agreements clauses
• Liaise with contractors, technicians and suppliers to solve tenants problems (toilet bowl choke, aircon maintenance, glass door panels, cracked tiles, faulty light and power over loading)
• Negotiate quotation charges with contractors to carry out repair works of reinstating fixtures, fittings & patch holes on walls
• Prepare office unit for new tenant (company). Search for and consolidate Handover keys. Handover to tenant and arrangement of security deposit payment
• Supervision cleaner and security guard in performance and completion of duties and responsibilities to oversee general maintenance and cleanliness of office building (light bulbs, staircases, toilet, lift, front porch , car park and lobby)
• Prepare monthly vacancy listing and operation report.
• Involve in new project development, liaise with Architect , QS , PE and Main contractor for projection cost and progress etc
• Responsible for Annual renewal of Building Licenses (FC , PTO , EMA Etc)

Secretary and HR

• Providing Admin, Secretarial, HR support to about 25 staffs
• Secretary to Group Managing Director
• In charge of all travel, flight arrangement, visa applications and passport renewal
• Manages calendars, including scheduling and coordinating both external and internal meetings and appointments
• Prepare & process travel and expense claims on behalf of management
• Coordinate business meetings and special events which includes accommodations arrangement for business visitors from overseas
• Organizing management meetings and conference call
• Coordinate with internal and external parties for company event such as WCEC, company conference and company Dinner & Dance
• Human Resource (Staff Strength: 25 Staffs)
• In-charge of keeping all confidential Human Resource documents
• Tracking of all Staff daily Leave/Off/Medical Record
• Preparation of Employee Handbook
• In-charge of Staff and Office Insurance including WICA
• Job Advertisement posting via online job search website
• Selecting suitable applicants and circulate to respective Manager for interview arrangement
• Processing Employment Pass application for foreign employees update MOM on passes status

Secretarial and administrative support to MD

• In charge of office and pantry supplies, maintenance, liaising with contractors and suppliers.
• Take care of office administrative and receptionist duties
• Handle booking of Flights and Hotel for Guests and MD
• Arrange and schedule meetings for Manager and Director
• Arrange Medical checkup for shipping crew and documentation
• Issues freight Invoice, collection list , LOI , B/L etc
• Updating of customer database
• Update company website

Sales Administration

• Handles walk-in enquiries
• Preparation of Monthly Sales Report, update inventory list.
• Liaison with freelance to follow up with new orders, sales and payment collection.
• Assist in pre-events preparation, participation in all wine sale events activities.
• Planning of marketing strategies and promotions with NTUC
• Deal with Suppliers to order wine and arrange for delivery

Human Resource

• Keeping track of Leave Record and daily movement chart
• Childcare leave and maternity leave data administration and submission to Government
• Tracking of all Staff daily Leave/Off/Medical Record
• Take care of Company Insurance policies
• Placement of Job Advertisement via jobdbs

Operation

• Handles Servicing of customers
• Chasing of outstanding payment
• Collecting of rental and general maintenance of Director properties.