Ooi Reiko

• Provide secretarial and admin support to all C suite level including expats from korea.

• In charge of all the Korean’s secretarial and admin.

• Booking of air tickets (visa) if needed & accommodation as well as activating auto roaming if needed.

• Booking of either car or bus depending on how many Koreans colleagues who will be coming over to Singapore for meetings or site visit.

• Drawing up an itinerary for our overseas colleagues for their air tickets, accommodation, their lunch and dinner, transport back to hotel.

• Ordering of lunches for C suite and expats daily.

• Renewal of their houses in Singapore every 2 years as well as assist in their wifi and miscellaneous things like quarterly aircon servicing or other repair jobs.

• Able to travel to sites once awhile to run errands for their housing matters.

• Pantry restocking

• Taking charge of the printer consumables such as printer, ink, toner, paper.

• Additional of invoices using the system called Gira for Finance to make payment.

• Responsible for the smooth running of the office and performing receptionist duties
• Receive visitors and answer incoming phone calls
• Attend to all incoming/outgoing mail and courier of documents
• Ordering of office and pantry supplies like stationery, water, name cards etc
• Oversee standard office equipment and consumables such as printer, ink, toner, paper
• Maintain and upkeep of HR and office admin records and filing system
• Liaise with IT & Support Services on IT and related maintenance issues
• Coordinate with vendors on office maintenance matters such as light replacement and carpet cleaning
• Organise and/or provide support for smooth-running of company events and meetings
• Checking invoices received from external vendors of the admin & HR department
• Checking and preparation of staff expenses claims
• Manage office meeting room bookings
• Oversee general housekeeping and cleanliness of the office
• Went on a site visit in Indonesia to help on with the liaison with our Indonesian & Singapore colleagues as well as banker and investors for accommodation and flight
• To be there physically to make sure our colleagues and guests basic needs are well taken care of
• (5 days trips)

• Handle day-to-day email duties and provide necessary support/assistance and carry out investigation on relevant queries as a follow action
• Manage mail correspondence, preparing, sorting and packing of mails
• Preparation of official letters, reports, and other relevant documents
• Perform data tracking, sorting and review/check of land projects
• Perform administrative duties such as sorting of documents, filing, data entry, binding and scanning, etc
• Assist in financial operations and payment distribution
• Other suitable ad hoc job duties as assigned.

• Operations executive for training programs in Centre of Business Excellence
• Handling the bulk of Finance and procurements for my department
• Churning monthly reports of my Department's expenses
• Managing grants and Government incentives scheme (i.e
• IBF grants) to make sure that all agents who attended the courses will get their Training incentives and grants back upon completion
• Events management
• Tracking and managing training hours for agents
• Vendor management
• Booking of flights and hotel accommodation for bosses and staffs
• (Pre covid)
• Yearly Archiving
• Making sure that office supplies such as stationeries, water & paper are well stocked.

• Attend to general enquiries, visitors and reception area
• General office administrative tasks including receiving faxes, filing, purchase of office supplies, office equipment maintenance, receiving mails, arranging courier services
• Booking of flight tickets for the whole cohort in the organization
• Other ad-hoc duties

• Locating of files
• Email corresponding
• Opening new cases
• Liaison with legal secretaries / clients
• Knowledge of EFS to file court documents
• Generating court documents such as Affidavit
• Ad hoc duties pass down by superiors and lawyers

• Daily book-keeping & filing
• Tally sales figures with the sales team
• Keep track of revenues, follow up of outstanding payments
• Understanding & effectively assisting with clients' needs
• Conveyancing administrative works
• Banks' payment tracking and processing

• Handle clients' enquires then diverting to appropriate channels
• Meticulous checking of calculations & documents
• Courier arrangements
• Drafting official letters, monitoring cases' deadlines
• Checking and processing of following documents: Surrender / Bank Loans/ Reinstatement