Nurul Nadia Mohamad Perwira

Work History

Facilities Coordinator

CBRE Pte Ltd - IBM Account

12.2022 - Current

Conducting facility inspections to identify issues and coordinate timely repairs.
Liaising with vendors for facility services such as cleaning, security, and pest control.
Managing contracts, negotiating terms, and monitoring vendor performance.
Optimizing office layouts and managing seating arrangements.
Ensuring adherence to safety, health, and environmental regulations.
Preparing and submitting reports on facility operations, expenses, and performance metrics.
Managing inventory of office supplies and ensuring timely procurement.
Tracking and replenishing consumables such as stationery and pantry items.
Addressing facility-related requests or complaints from employees.
Monitoring expenses to ensure adherence to budgetary constraints.Processing invoices, tracking payments, and maintaining financial records.
Preparing cost analyses and recommending cost-saving measures.
Verifying and ensuring timely payment of utility bills (electricity, water, internet) and other facility-related expenses.
Acting as the primary point of contact for facility-related matters.
Addressing issues or disputes with vendors, contractors, or service providers.
Implementing energy-saving and waste-reduction initiatives.
Monitoring energy usage and recommending strategies for sustainability improvements.
Promoting eco-friendly practices within the facility.

Facility Coordinator /Site Leader

CBRE GWS - Honeywell Account

06.2020 - 11.2022

Supervised staff of 9 in day-to-day activities.
Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
Evaluated facility operations and personnel for safety and health regulations compliance.
Enhanced safety standards by conducting regular facility inspections and addressing potential hazards promptly.
Handling ad-hoc tasks and special projects as assigned by management.
Staying updated on facility management trends and recommending improvements to processes or systems.
Supporting IT or HR departments in facility-related activities, such as equipment installation or workspace adjustments.
Implementing and maintaining building management systems (BMS) for enhanced operational efficiency.
Supporting facility improvement projects, such as remodeling, construction, or technology upgrades.
Managing timelines, budgets, and stakeholder communication for facility-related projects.
Ensuring minimal disruption to daily operations during project implementation.
Scheduling and overseeing regular maintenance activities for equipment, building systems (HVAC, plumbing, electrical), and infrastructure.
Coordinating with vendors and contractors for timely repairs and upgrades.
Conducting routine inspections to identify potential issues and resolve them proactively.
Leading a team of facility staff, including cleaners, security personnel, and technicians.
Assigning tasks, setting performance goals, and providing guidance to team members.
Conducting regular meetings to communicate objectives, updates, and expectations.
Ensuring compliance with local safety, health, and environmental regulations.
Conducting safety audits, risk assessments, and emergency drills (e.g., fire evacuation).
Managing security systems, access controls, and visitor protocols to maintain a safe environment.
Liaising with external vendors for facility services such as cleaning, landscaping, pest control, and security.
Negotiating and managing service contracts, ensuring quality and cost-effectiveness.
Monitoring vendor performance and addressing service issues or disputes.
Preparing and managing the facility’s operational budget.
Tracking expenses, processing invoices, and identifying cost-saving opportunities.
Reporting on financial performance related to facility operations.
Optimizing the use of space, ensuring efficient seating arrangements and resource allocation.
Coordinating office moves, renovations, or reconfigurations as needed.
Managing inventory of office supplies, equipment, and other resources.
Addressing facility-related requests, complaints, or concerns from employees or stakeholders.
Ensuring a comfortable and productive environment for all occupants.
Providing onboarding support by preparing workstations and facility orientation for new employees.
Acting as the primary point of contact for facility-related matters.
Addressing and resolving operational challenges, emergencies, or conflicts.
Driving continuous improvement initiatives to enhance efficiency and occupant satisfaction.

Facilities Admin

CBRE GWS - Honeywell Account

01.2020 - 05.2020

Supported facilities team with scheduling, coordination, and execution of maintenance tasks, ensuring timely completion.
Coordinated with vendors to secure necessary supplies and equipment, maintaining a well-stocked and organized workspace.
Contributed to budget development process through accurate tracking of expenses and providing input on potential cost-saving measures.
Improved communication between departments by acting as liaison between facilities staff and other teams within the organization.
Scheduling and overseeing routine maintenance, repairs, and inspections of the property and equipment.
Ensuring cleanliness and functionality of office spaces, common areas, and restrooms.
Monitoring and addressing any facility-related issues or requests from employees or occupants.
Liaising with service providers for cleaning, security, landscaping, and other facility services.
Managing contracts and service agreements, ensuring timely renewals and adherence to terms.
Monitoring vendor performance and addressing any concerns or non-compliance issues.
Managing inventory of office supplies, equipment, and consumables (e.g., stationery, pantry items).
Ordering and replenishing supplies to ensure uninterrupted office operations.
Maintaining records of assets and coordinating equipment repairs or replacements
Monitoring and managing utility services, such as electricity and water to ensure uninterrupted operations.
Verifying and processing utility bills and facility-related expenses for payment.
Coordinating with utility providers for issue resolution or service upgrades.
Assisting in organizing office events, meetings, or training sessions.
Preparing meeting rooms, including setting up equipment, seating, and refreshments.
Coordinating logistical support for office functions and celebrations.

JR. FACILITY COORDINATOR

CBRE GWS - MSD Account

09.2018 - 12.2019

Conducting regular inspections of the property to ensure cleanliness, functionality, and safety.
Coordinating maintenance and repair activities for equipment, utilities, and infrastructure (e.g., HVAC, electrical, plumbing).
Managing and scheduling preventative maintenance to minimize downtime and disruptions.
Responding promptly to facility-related emergencies and resolving issues efficiently.
Liaising with vendors and contractors for facility-related services such as cleaning, landscaping, pest control, and security.
Reviewing and negotiating service agreements, contracts, and pricing with external providers.
Monitoring vendor performance to ensure quality standards and compliance with agreements.
Overseeing the allocation and optimization of office space, seating arrangements, and workstations.
Maintaining an inventory of office assets, equipment, and supplies.
Coordinating office relocations, renovations, or reconfigurations as needed.
Ensuring compliance with health, safety, and environmental regulations.
Conducting regular safety audits and drills, such as fire evacuation exercises.
Managing security systems, including access control, and visitor management.
Addressing workplace safety concerns and implementing corrective measures.
Managing budgets for facility operations, including utilities, maintenance, and supplies.
Tracking and reporting facility expenses, and preparing cost analyses to identify savings opportunities.
Maintaining accurate records of contracts, maintenance schedules, and compliance documentation.
Addressing facility-related requests and complaints from employees or occupants.
Coordinating with IT and other departments for shared resources and infrastructure needs.
Ensuring a comfortable and productive environment for employees, clients, and visitors.
Assisting in event planning and logistics for office or facility events.
Handling ad-hoc tasks and projects assigned by senior management.
Staying informed about facility management best practices and technologies to enhance operations.

Receptionist Administrator

CBRE GWS - MSD Account

05.2018 - 08.2018

Answered incoming calls, directing clients to individuals addressing specific needs.
Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Kept reception area clean and neat to give visitors positive first impression.
Handled complaints and questions, and re-directed calls to other team members.
Assisting with scheduling meetings, booking conference rooms, and coordinating appointments.
Managing office correspondence, including sorting and distributing mail and packages.
Preparing and maintaining documents, reports, and presentations as required.
Overseeing office supplies inventory and ensuring timely procurement of items such as stationery, pantry supplies, and equipment.
Coordinating with vendors and service providers for maintenance, repairs, and facility upgrades.
Ensuring compliance with safety and security standards, including managing access cards or keys.
Monitoring the cleanliness and functionality of the office, including common areas and workstations.
Maintaining records of office assets, vendor contracts, and service agreements.
Preparing and submitting reports on office expenses, facility maintenance, and other administrative tasks.
Assisting in the preparation and filing of documents related to office compliance and audits.
Addressing employee requests related to office facilities or administrative needs.
Providing information and assistance to visitors or employees regarding office policies and procedures.
Coordinating onboarding activities for new hires, such as preparing their workstations and access credentials.

Management Trainee

ManpowerGroup

03.2018 - 04.2018

Improved management skills by participating in rigorous training programs and workshops.
Assisted supervisors in setting clear goals, establishing priorities, and monitoring progress to ensure successful completion of tasks.
Gained knowledge of company policies, protocols and processes.
Acted with integrity, honesty, and knowledge to promote culture of company.
Learning and utilizing recruitment tools and platforms to source candidates.
Identifying potential candidates through online searches, networking, and referrals.
Reviewing resumes and applications to shortlist suitable candidates based on job requirements.
Conducting initial phone or video screenings to assess candidate qualifications, experience, and fit.
Scheduling interviews between candidates and hiring managers, ensuring proper communication and documentation.
Preparing interview materials and assisting in coordinating interview logistics.
Observing and occasionally participating in interviews to gain insight into evaluation techniques.

Industrial Trainee

Petronas

08.2017 - 11.2017

Assisting in identifying, analyzing, and evaluating potential risks (financial, operational, strategic, or compliance-related) that may affect the organization.
Conducting research on industry-specific risks and emerging threats.
Supporting the development and updating of risk registers and risk matrices.
Assisting in monitoring risk mitigation strategies and their effectiveness.
Maintaining accurate and organized records of risk and audit activities.
Scheduling and coordinating meetings, workshops, or training sessions related to risk and assurance.
Assisting in special projects or ad-hoc tasks as assigned by the Risk and Assurance team.

Admin Clerk

Great Eastern

11.2015 - 01.2016

Entered data into system and updated tenants contacts with information to keep records current.
Coordinating appointments, meetings, and events within the household or for external engagements.
Maintaining and updating household records (e.g., staff schedules, inventories, vendor contracts).
Handling correspondence, including emails, phone calls, and mail.
Overseeing the upkeep and maintenance of the property, including scheduling repairs and regular maintenance.
Ensuring compliance with safety and regulatory standards.
Coordinating with external service providers, such as landscapers, security, or cleaning services.
Acting as the primary point of contact between the residence and external stakeholders (e.g., vendors, service providers).
Oversaw rental transactions by handling monthly rental cheque collections and payments, maintaining accurate financial records, and liaising with tenants/landlords for queries or concerns.
Coordinated with utility service providers and rental stakeholders for issue resolution and service updates.

Summary

Overview

Work History

Facilities Coordinator

Facility Coordinator /Site Leader

Facilities Admin

JR. FACILITY COORDINATOR

Receptionist Administrator

Management Trainee

Industrial Trainee

Admin Clerk

Education

BBA - Investment Management

Diploma - Banking

Skills

Timeline

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