NurulJannah Karim

Community Engagement Department

• Provide support to mosque's religious program's
• Provide support and administration such as:

- Qaryah

- Tabligh

- CSO

- IRCC

- Social media trending

- Hosting visits

- Volunteer programs of ISMAM, Rumaisa, Arrijal

- Zakat Beneficiaries and Befrienders

• Manage department noticeboard and assists in publicity of department’s program and services to jemaah via letters, SMS, WA, emails, poster.
• Assist in administration of social media e.g. FB, IG
• Assist in scheduling of publicity request & assignment
• Collation of department annual Calendar of Events and activities for whole of mosque communication & engagement and management reporting
• Receive and sort department letters and goods for internal communications

Family Development Department

• Assist in department payments and receivables such as honorarium, allowances and others
• Manage Enrichment classes
• Assist and prepare administrative needs such as:
  - preparation for department meetings e.g. room bookings and plan layout, invitations and attendance register, printing of notes, food order, write minutes, etc - prepare letter of invites for events, sourcing for resources or quotes etc - filing of activity records, minutes, other documents and resources.
• Assist in department fund raising projects.

- Tracking of distribution plan, tracking of monies collected and progression of the fund raising.

Finance Administration

• Partial Set of Finance Account
• Prepare petty cash voucher for financial assistance for clients
• Verify vendor invoices and liaise with vendor for payment
• Prepare payment voucher and cheque issuance to vendors
• Respond to staff queries related to petty cash and payment invoice
• Conduct Cash/Cheque deposit and encashments
• Safe managements of ensuring centre's cash are accountable for.

Full Spectrum of IT & Administration

• Manage Centre's IT Infrastructure
• Coordinate with IT Vendors on improving Centre's IT Systems
• Maintaining, upgrading and/or replacing Centre's IT equipments
• Assist Staff with technical issues related to centre's equipment or the staff laptops/desktop
• Coordinate with Ministry Social and Family Development of Centre's IT related issues

Facilities Managements

• Manage Centre's CCTV, Video Recording and Alarm Monitoring Systems
• Manage Centre's Asset Equipments.
• Oversee Centre's Facilities management.
• Manage Centre's Renovation and coordination (2017 - 2019)

• Recruitment new employee for Local (Singaporean/PR/Malaysian/S Pass / EP )
• Arrangement for interview for new candidate
• Submission of new application to Ministry of Manpower for S Pass & E P
• Liaise with site personnel for deployment of staff
• Orientation for new staff in board
• Assist in Maintaining staff resume

• Oversee Centre's Facilities management
• Manage Centre's Renovation and coordination, Handling & Managing leave employee data
• Arranging & coordinating staff in-house & external training
• Maintaining employee data & other work related to HR matters & confidential
• Assist in general admin
• Prepare reports for daily payroll submission
• Assist purchasing department
• Orientation for new staff in board
• Assist in Fault Reporting Control Department.

• Handling & Managing leave employee data
• Maintaining employee data & other work related to HR matters
• Supervise / oversee Receptionist & other related duties
• Accounts – update invoices
• Issuance of invoice for shipping (export) documentation
• Prepare reports for monthly & daily shipping data both import & export shipments
• Assist immediate supervisor with any ad-hoc support
• Technical support
• Accounts payable and receivable
• Office management administrative work
• Handling of incoming calls, feedbacks, complains, guest management & sorting of mails
• Prepare requisition & maintain stationery & pantry stock
• Aliasing with different departments including suppliers for purchasing of office & travel stationery
• Bookings of Air Flight and Room Reservation for guest, managers and staffs
• Assist immediate supervisor with administrative work
• Assist Account with both financial & shipping documentation.